Compendium of Country Examples and Lessons Learned from ...
Compendium of Country Examples and Lessons Learned from ...
Compendium of Country Examples and Lessons Learned from ...
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Box 1. High-level political support <strong>and</strong> donor participation in MongoliaA working group was formed to carry out the pilot exercise comprising the Director General <strong>and</strong> three othermembers <strong>of</strong> the Procurement Policy <strong>and</strong> Coordination Department (PPCD), the Ministry <strong>of</strong> Finance <strong>and</strong> twomembers <strong>from</strong> the country <strong>of</strong>fices <strong>of</strong> the World Bank <strong>and</strong> the Asia Development Bank. Following the AsiaRegional Orientation Workshop in Jakarta, Mongolia developed an action plan for the implementation <strong>of</strong> the pilotexercise. Both a domestic <strong>and</strong> an international consultant were recruited with ADB funding to assist with theimplementation <strong>of</strong> the action plan.In preparation for the data collection <strong>and</strong> assessment exercise, two fundamental activities were carried out:i) High-level political support: The Methodology was translated into Mongolian <strong>and</strong> presented to seniorgovernment <strong>of</strong>ficials in order to get their approval <strong>of</strong> the exercise. As a result: The State Secretary <strong>of</strong> the Ministry <strong>of</strong> Finance expressly stated his support for it ;The Minister <strong>of</strong> Finance signed a letter introducing the BLI <strong>and</strong> CPI exercise to the public entities thathave been selected to participate in the assessment <strong>and</strong> inviting their active participation. The pilotexercise thus has the endorsement <strong>and</strong> support <strong>of</strong> the government through the Ministry <strong>of</strong> Finance.ii) Stakeholder support: PPCD conducted two workshops introducing the pilot exercise to the PIU/PMUs <strong>of</strong>ADB <strong>and</strong> WB-financed projects <strong>and</strong> to representatives <strong>of</strong> the 13 ministries, government agencies <strong>and</strong> Aimags(provinces) chosen to participate in the exercise.Stakeholder involvementBackground informationAs elaborated in the publication on Procurement Capacity Development compiled by the Round Tableon Strengthening Procurement Capacities in Developing Countries, 8 developing a country‟sprocurement capacity should be viewed <strong>from</strong> the perspective <strong>of</strong> the dynamics <strong>of</strong> change.A procurement system is a multilevel “organism”, where every level <strong>and</strong> its actors interact <strong>and</strong> arelinked with other organisations <strong>and</strong> actors inside the system <strong>and</strong> in the enabling environment. To beeffective, procurement capacity development needs to take account <strong>of</strong> these multiple levels <strong>and</strong> therelationships between important actors at each level in the system. One clear lesson <strong>from</strong> previousprocurement capacity development programmes is the need to involve a broad range <strong>of</strong> stakeholders,encompassing both organisations <strong>and</strong> individuals. 8It is recommended that early in the assessment planning process, a mapping exercise should beconducted to identify key stakeholders <strong>and</strong> their relative influence <strong>and</strong> importance. These stakeholdersshould then be retained right through the assessment phase <strong>and</strong> finally, the validation process <strong>and</strong> theassessment results.Typically, in public procurement key stakeholders include:8Harmonising Donor Practices for Effective Aid Delivery: Volume III, Strengthening ProcurementCapacities in Developing Countries.COMPENDIUM OF COUNTRY EXAMPLES AND LESSONS LEARNED […] - OECD 2008 15