New I-9 Handbook for Employers - Immigration Lawyer

3Part TwoPart ThreeWhen You Must Complete the Form I-9 How to Complete the Form I-9Every time you hire any person to perform labor or Section 1services in return for wages or other remuneration,* Have your employees complete Section 1 at theyou must complete the Form I-9. This requirementtime of the hire -- when they begin to work -- byapplies to everyone hired after November 6, 1986.filling in the correct information and signing anddating the form.Ensure that the employee fully completes Section Iof the form at the time of the hire -- when the*If your employees cannot complete Section 1 byemployee begins work.themselves or if they need the form translated,someone may assist them. The preparer orReview the employee's document(s) and fullytranslator must read the form to the employee,complete Section 2 of the form within 3 businessassist him or her in completing Section 1, anddays of the hire.have the employee sign or mark the form in theappropriate place. The preparer or translatorIf you hire a person for less than 3 businessmust then complete the Preparer/Translatordays, Sections 1 and 2 of the Form I-9 must befully completed at the time of the hire -- when theCertification block on the Form I-9.employee begins work.*You are responsible for reviewing and ensuringYou DO NOT need to complete a Form I-9 for:*Persons hired before November 7, 1986, whoare continuing in their employment and have areasonable expectation of employment at alltimes;*Persons you employ for casual domestic work ina private home on a sporadic, irregular, orintermittent basis;* Persons who are independent contractors; or* Persons who provide labor to you who areemployed by a contractor providing contractservices (e.g., employee leasing).*that your employees fully and properly completeSection 1.Section 2Employees must present to you an originaldocument or documents that establish identityand employment eligibility within 3 businessdays of the date employment begins. Somedocuments establish both identity andemployment eligibility (List A). Other documentsestablish identity only (List B) or employmenteligibility only (List C). Employees can choosewhich document(s) they want to present fromthe lists of acceptable documents. These listsappear in Part 8 of this Handbook and on theback of the Form I-9.NOTE: You cannot contract for the labor ofan alien if you know the alien is not authorized towork in the United States.*You must examine the original document ordocuments presented by the employee and thenfully complete Section 2 of the Form I-9. Youmust examine one document from List A or onefrom List B and one from List C. Record thetitle, issuing authority, number, and expirationdate (if any) of the document(s); fill in the dateof hire and correct information in the certificationblock; and sign and date the Form I-9. Youmust accept any document(s) (from List A) orcombination of documents (one from List B andone from List C) presented by the individualwhich reasonably appear on their face to begenuine and to relate to the person presentingthem. You may not specify which document(s)an employee must present.