Purchasing Policy - Town of Innisfil

engineering or project management services) related to the construction contract unless theyare included in the specifications for the procurement;“Consulting and Professional Services” means those services requiring the skills of aprofessional for a defined service and includes architects, engineers, designers, surveyors,planners, accountants, auditors, management professionals, marketing professionals, softwareand information technology experts, financial consultants, lawyers, law firms, real estate agentsand brokers, environmental planners and engineers, hydro geologists, transportation plannersand engineers, communications consultants and any other consulting by professional serviceswhich may be required by the Town;“Contract” means a legally binding agreement between two or more parties that creates anobligation to supply goods, Services or Construction in return for money or other consideration;“Contractor” means the successful Proponent to whom the Contract is awarded andundertaking the execution of the work under the terms of the Contract;“Cooperative Purchasing” means the combining of requirements of two or more governmentagencies in order to obtain the benefits of volume purchases and/or reduction in administrativeeffort and costs;“Council” means the Council for the Town;“Department” means a department of the Town;“Designate” means a person authorized by the CAO, Director, Manager or Supervisor to act onhis/her behalf, for the purpose of this policy;“Director” means the person responsible for direction and operational control of aDepartment(s) or authorized designate(s);“Disposal” means the removal of materials owned by the Town by sale, trade-in, auction,alternative use, gift, or destruction, which are deemed by the Town to be surplus;“Emergency Procurement” means an event or circumstance where the purchase ofconstruction, goods and/or services requires immediate action to prevent or alleviate seriousdelay, a threat to staff and/or public health, safety or welfare, the disruption of essential servicesor damage to public property or any other expenditure that is necessary to respond to anyemergency of the Town or as required under the provincial Emergency Management and CivilProtection Act (as amended);“Evaluation Committee” means one or more of the interested parties involved in an RFQ,RFP, RFT or any other Call for Bid process evaluates the bid submission(s) and must include atleast one representative from Purchasing Staff. The Evaluation Committee’s are createdgenerally for complex procurements where there is value in having more than one personevaluate bids and recommend an award;“Formal Quotations” means a document issued by the Town that sets out particularrequirements for goods and/or services;“Goods” means moveable property including the costs of installing, operating, maintaining, ormanufacturing such moveable property, and any necessary raw materials, products, supplies,equipment and other physical objects of every kind and description whether in solid, liquid,gaseous or electronic form, unless they are procured as part of a construction contract;“Informal Quotations” means an informal request for prices on goods and/or services madepursuant to this policy;“Integrity” means the condition of being complete, ethical, logical, fair and sound in thetreatment of vendors and the awarding of supply contracts, in accordance with Town policies,procedures and standards;THE CORPORATION OF THE TOWN OF INNISFIL Page 7 of 28POLICY CP.19-07-05