Purchasing Policy - Town of Innisfil

SCHEDULE BSUMMARY OF THRESHOLDS FOR PURCHASINGPurchase Threshold Purchase Type Method Advertising APPROVAL PurchaseOne Time or Multiple PurchasesUp to $10,000Purchases made bydepartment staff at thediscretion of theDepartment HeadOVER $10,000 up to$25,000Purchases made bydepartment staff at thediscretion of DepartmentHeadOver $25,000 up to$75,000Purchases made bydepartment staff at thediscretion of theDepartment HeadOver $75,000Facilitated byPurchasing ServicesOver $25,000 up to$200,000Facilitated byPurchasing ServicesOVER $200,000facilitated byPurchasing ServicesLow CostPurchase (LCP)Informal RFQ orRFPRFP forConsulting &ProfessionalServicesRFP forConsulting &ProfessionalServicesFORMAL RFQ orRFPExcludingConsultingServicesRFT or RFPOfficial purchase order, petty cash,or corporate purchasing cardCompetitive bids must be solicitedfrom a minimum of three bidders.The bid solicitation and purchasecan be facilitated directly by therespective department or,facilitated by Purchasing Services;upon request.Proposal request may beadministered directly by thedepartment, based on statedterms of reference and for valuebased award. Alternatively, aformal RFP process can beadministered by PurchasingServices, upon request.Formal competitive bid processadministered by PurchasingServices on Behalf of therequesting department and basedon specifications or terms ofreference as provided by thedepartmentFormal competitive bid processadministered by PurchasingServices on Behalf of therequesting department and basedon specifications or terms ofreference as provided by thedepartmentFormal competitive bid processadministered by PurchasingServices on behalf of the userdepartment and based on thespecifications or terms ofreference as provided by the userdepartmentAdvertisingDiscretionaryAdvertisingDiscretionaryAdvertisingDiscretionaryAdvertisingRequiredAdvertisingRequiredAdvertisingRequiredThe Department Head shallauthorize specific individualsto make (LCP) and assign alimit of spending authority thatis submitted to the TreasurerThe Department Head shallauthorize specific staff to makebid solicitations as warranted;however there must be priorauthorization obtained for thelevel of spendThe Department Head shallauthorize specific staff to makebid solicitations as warranted;however there must be priorauthorization obtained for thelevel of spendThe requesting departmentmust obtain spend approvalbefore the process beginsThe requesting departmentmust obtain spend approvalbefore the process beginsThe requesting departmentmust obtain spend approvalbefore the process beginsEither by petty cash, purchasingcard or a requisition issued toinitiate the purchase process –when using the latter option, apurchase order must be issued inadvance of the purchase transactionPurchase Requisition, PurchaseOrder and contract requiredPurchase Requisition, PurchaseOrder and contract requiredPurchase Requisition, PurchaseOrder and contract requiredPurchase Requisition, PurchaseOrder and contract requiredPurchase Requisition, PurchaseOrder and contract requiredTHE CORPORATION OF THE TOWN OF INNISFIL Page 27 of 28POLICY CP.19-07-05