Purchasing Policy - Town of Innisfil

d) the total cost of the additional goods services or construction is to bepaid in full by a third party, and security to ensure payment is in place,to the satisfaction of the Treasurer.The requesting Director, Treasurer and CAO may jointly authorize the purchaseof additional goods, services or construction provided that:I. the requirement for the additional goods, services and/or constructioncould not reasonably have been anticipated at the time of the award ofthe original contract or price agreement; andII. the authorization to purchase the additional goods, services and/orconstruction is required to prevent interruption in service delay or toavoid incurring extra costs; andIII. a request is submitted to the Director, Treasurer and CAO on a ContractChange Order Form prescribed by the Treasurer and a copy is issued toPurchasing Staff; andIV. That the overall value has not exceeded the level authorized by Council.9.3 Council Reporting and Approval9.3.1 Report to Council is required when:a) the value of the goods, services and/or construction to be procuredthrough a Request For Tender or a Request for Proposal is greater than$1,000,001 and is within the approved budget;b) the CAO or Council requests a report;c) a Sole Source Procurement or a Single Source Procurement is greaterthan $10,001d) a report is listed as a requirement as per Schedule B Summary ofThresholds for Procurement9.3.2 Council Approval shall be required where the:9.3.2.1 value of the goods, services and/or construction (excluding tangiblecapital assets) is over $50,001 and prior budget approval has notbeen received;9.3.2.2 prior budget approval has not been issued for a requested tangiblecapital asset;9.3.2.3 purchasing policy is being waived;9.3.2.4 lowest responsive vendor submission is not being recommended;9.3.2.5 where there is a challenge to the call for bids process that cannot beresolved by the Evaluation Committee;9.3.2.6 requests for Tenders or Requests for Proposals as per Schedule B,Summary of Thresholds for Procurement;9.3.2.7 the acquisition exceeds the approved budget by more than 10% andthe 10% is equal to or greater than $50,001;9.3.2.8 Any contract requiring approval from the Ontario Municipal Board;9.3.2.9 Any contract prescribed by statue to be authorized by Council;9.3.2.10 Otherwise specifically provided in this policy.9.3.3 For acquisitions that exceed the approved capital budget but are less thanthe thresholds identified in 9.3.2.7, the CAO and Treasurer shall identify andTHE CORPORATION OF THE TOWN OF INNISFIL Page 23 of 28POLICY CP.19-07-05