Purchasing Policy - Town of Innisfil
Purchasing Policy - Town of Innisfil
Purchasing Policy - Town of Innisfil
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PART VII9. OTHER9.1 Analysis – Evaluation Committee and Submission Review Committee9.1.1 Submissions shall be analyzed as follows:9.1.2 Each competitive process requires an Evaluation Committee that willbe responsible for reviewing all the submissions. The submissions willbe tabulated and analyzed for compliance.9.1.3 Any bid irregularities shall be addressed in accordance with ScheduleB <strong>of</strong> the <strong>Purchasing</strong> Processes and Procedures Document.9.1.4 If a bid contains an irregularity, except those specifically listed in thebid documents and/or listed in Schedule B <strong>of</strong> the <strong>Purchasing</strong>Processes and Procedures Document, or if there is a challenge to thecall for bids process, the issue shall be referred to the Bid ReviewCommittee to determine whether the bid complies with the submissionrequirements set out in the call for bids or to determine the validity <strong>of</strong>the challenge.9.1.5 If the Bid Review Committee does not agree unanimously that the bidshall be accepted or rejected, a report shall be prepared by therequisitioning departments Director for submission to Council settingout the nature <strong>of</strong> the informality, irregularity or challenge and theproposed action to be taken. The Bid Review Committee shall becomposed <strong>of</strong>, at a minimum, the Director <strong>of</strong> the requisitioningdepartment, a member <strong>of</strong> the requisitioning department, Treasurer ordesignate and a member from Legal Services.9.1.6 Tie Bids - In the case <strong>of</strong> tie bids between two responsive andresponsible bidders, and where multiple awards are not an alternativefor award the <strong>Town</strong> shall determine the successful bidder by coin toss.9.1.7 In the case <strong>of</strong> tie bids between three or more responsive andresponsible bidders, and where multiple awards are not an alternativefor award, the <strong>Town</strong> shall determine the successful bidder by a draw <strong>of</strong>the bidder names from a receptacle.9.2 Contract Change Orders (Change in Scope)9.2.1 Where goods, services and/or construction have been purchasedunder this purchasing policy pursuant to a contract or price agreement,where a change in the scope <strong>of</strong> the project to which the contract orprice agreement relates occurs which necessitates the purchase <strong>of</strong>additional or related goods, services and/or constructions, suchadditional goods, services and/or construction shall not be purchasedunless:a) a report to request approval is submitted to Council; orb) the procurement procedures set out in this policy are complied withas if the additional purchase is a new contract or price agreement; orc) the total cost <strong>of</strong> the additional goods, services or construction doesnot exceed ten percent (10%) <strong>of</strong> the total cost <strong>of</strong> the original contractor price agreement and the 10% does not exceed $50,000; orTHE CORPORATION OF THE TOWN OF INNISFIL Page 22 <strong>of</strong> 28POLICY CP.19-07-05