Purchasing Policy - Town of Innisfil

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TABLE OF CONTENTSPART I ............................................................................................................................................. 31. INTRODUCTION ................................................................................................................... 3PART II ............................................................................................................................................ 52. PURCHASING PRINCIPLES & GOALS ............................................................................... 5PART III ........................................................................................................................................... 63. DEFINITIONS........................................................................................................................ 6PART IV ......................................................................................................................................... 114. GENERAL CONDITIONS .................................................................................................... 115. REQUIREMENT FOR APPROVED FUNDS ........................................................................ 146. RESPONSIBILITIES AND AUTHORITIES .......................................................................... 15PART V .......................................................................................................................................... 187. METHODS OF PROCUREMENT ........................................................................................ 18PART VI ......................................................................................................................................... 218. ALTERNATIVE METHODS OF PROCUREMENT ............................................................... 21PART VII ........................................................................................................................................ 229. OTHER................................................................................................................................ 22SCHEDULE A ................................................................................................................................ 25GOODS & SERVICES “EXEMPT” FROM PROVISIONS OF THE PROCUREMENT POLICY ....... 25SCHEDULE B ................................................................................................................................ 27SUMMARY OF THRESHOLDS FOR PURCHASING..................................................................... 27THE CORPORATION OF THE TOWN OF INNISFIL Page 2 of 28POLICY CP.19-07-05
PART I1. INTRODUCTION1.1 Title and Scope of PolicyThis Policy establishes the criteria to enable the clear, transparent, fair and openpurchase of goods, services and construction for the Town and as such, shall becomplied with by all elected Town officials and staff and will also be known as “ThePurchasing Policy”.1.2 Validity and SeverabilityShould any section, subsection, clause, paragraph or provision of the Policy bedeclared by a court of competent jurisdiction to be invalid or unenforceable, thedecision shall not affect the validity or enforceability of any other provision of thisPolicy as a whole.1.3 InterpretationThe word "may" is permissive.The word "shall" is imperative.Words used in the present terms include the future.Words in the singular number include the plural number, and words in the pluralinclude the singular number.Where an official of the Town is authorized to do any act pursuant to this Policy,such act may be done by such official's authorized delegate.Where in this Policy the context so requires, the masculine gender shall include thefeminine and neutral genders and the singular shall include the plural and viceversa.1.4 Supply Chain Code of EthicsGoal: To ensure an ethical, professional and accountable Supply Chain.I. Personal Integrity and Professionalism:Individuals involved with Supply Chain Activities must act, and be seen to act, withintegrity and professionalism. Honesty, care and due diligence must be integral toall Supply Chain Activities within and between BPS organizations, suppliers andother stakeholders. Respect must be demonstrated for each other and for theenvironment. Confidential information must be safeguarded. Participants must notengage in any activity that may create, or appear to create, a conflict of interest,such as gifts, providing preferential treatment, or publicly endorse suppliers orproducts except in accordance with the Corporate Code of Conduct and Conflict ofInterest Policy.II. Accountability and Transparency:Supply Chain Activities must be open and accountable; in particular, contractingand purchasing activities must be fair, transparent and conducted with a view toobtaining the best value for public money. All participants must ensure that publicsector resources are used in a responsible, efficient and effective manner.THE CORPORATION OF THE TOWN OF INNISFIL Page 3 of 28POLICY CP.19-07-05
Page 1: TOWN OF INNISFILCORPORATE POLICYPOL
Page 6 and 7: PART III3. DEFINITIONSIn this Polic
Page 8 and 9: “Lease” means a time limited gr
Page 10 and 11: “Town” means The Corporation of
Page 12 and 13: 4.12 No Local Preference/Non-Discri
Page 14 and 15: Where certain joint venture arrange
Page 16 and 17: 6.1.6 maintaining good vendor relat
Page 18 and 19: PART V7. METHODS OF PROCUREMENT7.1.
Page 20 and 21: subsequent opportunity. An RFROI su
Page 22 and 23: PART VII9. OTHER9.1 Analysis - Eval
Page 24 and 25: approve the additional funding sour
Page 26 and 27: SCHEDULE AGOODS & SERVICES “EXEMP
Page 28: SCHEDULE BSUMMARY OF THRESHOLDS FOR

Purchasing Policy - Town of Innisfil

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