Purchasing Policy - Town of Innisfil

The price is only one component of making up the award and may not be themost important factor of consideration;Project/Contract has been approved in the capital or operational budgetprocess by Council;This process may involve negotiations subsequent to the submission ofproposals on any or all of the specifications, contract terms, and prices.7.2.4. Requests for Standing Offer (RFSO)Request for Standing Offer (RFSO) may be called, as outlined in this document inthe following circumstances, including for the engagement of professional andconsulting services:Value of the project/contract as defined in Schedule B of the PurchasingPolicy “Summary of Thresholds for Procurement”, including all costs andexcluding all applicable taxes;Specifications/Scope of work are not able to be clearly defined and identified;orSpecifications/Scope of work are non standard or specialized in nature; orThe Town is looking for vendors to provide alternate options or solutions forthe delivery of complex goods, services or construction;Project/Contract has been approved in the capital or operational budgetprocess by Council;7.2.5. Requests for Information (RFI)The purpose of an RFI is to gather general supplier/consultant or productinformation. This mechanism may be used when The Town is researching acontemplated a need and has not yet determined what characteristics the idealsolution would have (e.g., the business desires a new warehouse managementsystem but is unsure of which features are most important and needs moreinformation to understand what is available and what are thesuppliers’/consultants’ capabilities).Responses to RFI questions normally contribute to the final version of asubsequent Call for Bid document and may include targeted questions about therequired output/acquisition, seeking combinations of industry leading practices,suggestions, expertise and even concerns and additional questions from theProponents.Responses to an RFI will not pre-qualify a potential supplier/consultant and willnot influence their chances of being the Successful Proponent on anysubsequent opportunity. An RFI submission does not create any contractualobligation between the Town and the interested respondent.7.2.6. Request for Expression of Interest (RFEOI)The purpose of an RFEOI is to gather information on supplier/consultant interestin an opportunity or information on supplier/consultant capabilities/qualifications.This mechanism may be used when the Town wishes to gain a betterunderstanding of the capacity of the supplier community to provide the servicesor solutions needed. Information collected can also facilitate selecting the bestpossible competition method for a follow-up competition.A response to an RFROI will not pre-qualify a potential supplier/consultant andwill not influence their chances of being the Successful Proponent on anyTHE CORPORATION OF THE TOWN OF INNISFIL Page 19 of 28POLICY CP.19-07-05