Purchasing Policy - Town of Innisfil
Purchasing Policy - Town of Innisfil
Purchasing Policy - Town of Innisfil
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The price is only one component <strong>of</strong> making up the award and may not be themost important factor <strong>of</strong> consideration;Project/Contract has been approved in the capital or operational budgetprocess by Council;This process may involve negotiations subsequent to the submission <strong>of</strong>proposals on any or all <strong>of</strong> the specifications, contract terms, and prices.7.2.4. Requests for Standing Offer (RFSO)Request for Standing Offer (RFSO) may be called, as outlined in this document inthe following circumstances, including for the engagement <strong>of</strong> pr<strong>of</strong>essional andconsulting services:Value <strong>of</strong> the project/contract as defined in Schedule B <strong>of</strong> the <strong>Purchasing</strong><strong>Policy</strong> “Summary <strong>of</strong> Thresholds for Procurement”, including all costs andexcluding all applicable taxes;Specifications/Scope <strong>of</strong> work are not able to be clearly defined and identified;orSpecifications/Scope <strong>of</strong> work are non standard or specialized in nature; orThe <strong>Town</strong> is looking for vendors to provide alternate options or solutions forthe delivery <strong>of</strong> complex goods, services or construction;Project/Contract has been approved in the capital or operational budgetprocess by Council;7.2.5. Requests for Information (RFI)The purpose <strong>of</strong> an RFI is to gather general supplier/consultant or productinformation. This mechanism may be used when The <strong>Town</strong> is researching acontemplated a need and has not yet determined what characteristics the idealsolution would have (e.g., the business desires a new warehouse managementsystem but is unsure <strong>of</strong> which features are most important and needs moreinformation to understand what is available and what are thesuppliers’/consultants’ capabilities).Responses to RFI questions normally contribute to the final version <strong>of</strong> asubsequent Call for Bid document and may include targeted questions about therequired output/acquisition, seeking combinations <strong>of</strong> industry leading practices,suggestions, expertise and even concerns and additional questions from theProponents.Responses to an RFI will not pre-qualify a potential supplier/consultant and willnot influence their chances <strong>of</strong> being the Successful Proponent on anysubsequent opportunity. An RFI submission does not create any contractualobligation between the <strong>Town</strong> and the interested respondent.7.2.6. Request for Expression <strong>of</strong> Interest (RFEOI)The purpose <strong>of</strong> an RFEOI is to gather information on supplier/consultant interestin an opportunity or information on supplier/consultant capabilities/qualifications.This mechanism may be used when the <strong>Town</strong> wishes to gain a betterunderstanding <strong>of</strong> the capacity <strong>of</strong> the supplier community to provide the servicesor solutions needed. Information collected can also facilitate selecting the bestpossible competition method for a follow-up competition.A response to an RFROI will not pre-qualify a potential supplier/consultant andwill not influence their chances <strong>of</strong> being the Successful Proponent on anyTHE CORPORATION OF THE TOWN OF INNISFIL Page 19 <strong>of</strong> 28POLICY CP.19-07-05