Purchasing Policy - Town of Innisfil

consultation with the Director shall consider whether any unfair advantage willbe obtained by any person by so proceeding, and Purchasing Staff ifnecessary shall seek Legal advice with respect to same; or5.5.3 The Town may undertake negotiations. For purposes of the foregoing,negotiation may include minor adjustments in the specifications of the goodsand services to be acquired, and minor adjustment of other obligations of theparties providing they are Director approved.5.6 Where goods and services are routinely purchased on a multi-year basis, the exercise ofauthority to award a contract is subject to:the identification and availability of sufficient funds in appropriate accounts for thecurrent year within Council approved estimates; andthe opinion of service area Director(s) that the requirement for the goods orservices will continue to exist in subsequent years and, in the opinion of theTreasurer, the required funding can reasonably be expected to be made available.6. RESPONSIBILITIES AND AUTHORITIESOverall ConsiderationsTown Staff are accountable for the decisions and actions which they take pursuant tothis Policy and in the administration of contracts which have been awarded pursuant tothis policy.Breaches of this Policy by employees may be subject to disciplinary action.In the absence of Purchasing Staff, the Treasurer shall act as the authorized designate.Where a Director is authorized to undertake any activity pursuant to this Policy, suchactivity may be undertaken by the Director’s authorized designate.6.1 Purchasing StaffPurchasing Staff shall monitor adherence to the provisions of this Policy and theprocedures adopted for its use and shall report any failure to comply with the provisionsof the Policy and the procedures to the Treasurer. The Treasurer shall address allinstances of non-compliance with the appropriate Director(s) and continued noncomplianceshall be reported to the CAO.Purchasing Staff shall be responsible for:6.1.1 all procurement activities that are designated at or aboveestablished thresholds as outlined in this policy and shall beaccountable for achieving best value while following theprocurement principles;6.1.2 providing procurement advice and services to Directors and theirdepartments;6.1.3 monitoring compliance with this policy;6.1.4 conducting training as required to inform staff of the Townregarding the requirements contained within the policy;6.1.5 acting as the Town’s representative with cooperative purchasinginitiatives with other members of the broader public sector orprivate sector entities, where such involvement is determined to bein the best interests of the Town.THE CORPORATION OF THE TOWN OF INNISFIL Page 15 of 28POLICY CP.19-07-05