Purchasing Policy - Town of Innisfil

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4.12 No Local Preference/Non-DiscriminationThe Town will endeavour to achieve Best Value in its commercial transactions. As aconsequence the Town will not practice local preference in awarding purchases. This willallow the Town to comply with the Discriminatory Business Practices Act, R.S.O. 1990, c.D-12.4.13 Conflict of InterestNo elected official, appointed officer or employee of the Town involved in thesupply chain-related activities shall have any pecuniary interest either direct orindirect in any competitive bid or contract for the supply of goods or services to theTown, unless such pecuniary interest is disclosed by the contractor, bidder orperson submitting a quotation, as the case may be, or unless such pecuniaryinterest would be exempt under the Municipal Conflict of Interest Act.For the purposes of this section, an elected official, appointed officer or employeeof the Town involved in the supply chain-related activities has an indirect pecuniaryinterest if the person is a partner of a person or is in the employment of a person orbody that has entered into a tender, proposal, quotation or contract with the Town.For the purposes of this section, the pecuniary interest in a tender, proposal,quotation or contract of a parent or spouse or any child of an elected official,appointed officer or employee of the Town shall, if known to the person, bedeemed to be also the pecuniary interest of the elected official, appointed officer oremployee of the Town involved in the supply chain-related activities.All consultants (e.g.: architects, engineers, etc.) retained by Town shall discloseany potential conflict of interest to the Town prior to accepting an assignment.4.14 Lobbying RestrictionsVendors, their staff members, or anyone involved in preparing Bids shall notengage in any form of political or other lobbying whatsoever or seek to influencethe outcome of the purchasing process or subsequent Award. This restrictionextends to all of the Town’s elected officials, appointed officers or employees.The Town may reject any Bid by any vendor that engages in such lobbying, withoutfurther consideration, and may terminate that vendor’s right to continue in thepurchasing process.During a Bid Request process, all communications shall be made throughPurchasing Services. No vendor or person acting on behalf of a vendor or groupof vendors, shall contact any elected official, appointed officer or employee of theTown to attempt to seek information or to influence the Award.4.15 Access to InformationThe disclosure of information received relevant to the issue of bid solicitations orthe award of contracts emanating from bid solicitations shall only be made by theappropriate officers in accordance with the provisions of the Municipal Freedom ofInformation and Protection of Privacy Act, R.S.O. 1990, as amended.All records and information pertaining to tenders, proposals and other sealed bids,which reveal a trade secret or scientific, technical, commercial, financial or otherlabour relations information, supplied in confidence implicitly or explicitly, shallremain confidential if the disclosure could reasonably be expected to:a) prejudice significantly the competitive position or interferesignificantly with the contractual or other negotiations of a person,group of persons, or organizations;THE CORPORATION OF THE TOWN OF INNISFIL Page 12 of 28POLICY CP.19-07-05
) result in similar information no longer being supplied to the Townwhere it is in the public interest that similar information continue to beso supplied;c) result in undue loss or gain to any person, group, committee orfinancial institution or agency; ord) result in information whose disclosure could reasonably be expectedto be injurious to the financial and other interests of the Town.4.16 Compliance and Continuous ImprovementAll individuals involved in purchasing or other supply chain-related activities must complywith this Code of Ethics and the laws of Canada and Ontario.Participate in professional development programs so that one’s purchasingknowledge and performance are continuously enhancedCooperate with trade, industrial and professional associations and withgovernmental and private agencies for the purpose of promoting and developingsound business methodsCounsel and cooperate with other professionals and promote a spirit of unity and akeen interest in professional growth among themBuyers are encouraged to participate in continuing open discussions of ethicalprinciples with their colleagues and with others.4.17 ContingenciesIn the event that a contract or solicitation makes explicit provision or allowance for thehappening of any contingency, the Director or CAO may authorize disbursement of thecontingency funds provided that the contingency funds are required to complete work setout in the original contract.4.18 Persons with DisabilitiesIn acquiring goods and services for the municipality, municipal staff shall consider andhave regard to disability accessibility issues as they may reasonable pertain to suchacquisitions of goods and services, and shall comply with the requirements of the Town’sAccessibility Plan.4.19 Green ProcurementIn acquiring goods and services for the municipality, municipal staff shall considerwhether it is feasible to incorporate environmental considerations into solicitations forgoods and services. Purchasing Staff shall keep apprised of best purchasing practicesfor responsible environmental procurement, and shall bring same to the attention ofoperating departments wherever the same are applicable.4.20 Legal ClaimsNo tender, proposal or quotation will be accepted from any company inclusive of itssubcontractor(s), which has a claim or has instituted a legal proceeding against theTown or against whom the Town has a claim or instituted a legal proceeding with respectto any previous contract, without prior approval by Council.4.21 CollusionCollusion will not be tolerated and bids will be rejected without further consideration ifcollusion is suspected or present. The following applies to any Call for Bid documentand shall be abided by all bidders.The Proponent warrants that their tender has not been prepared with any consultation,communication, contract, arrangement or understanding with any competitor other than:THE CORPORATION OF THE TOWN OF INNISFIL Page 13 of 28POLICY CP.19-07-05
Page 1 and 2: TOWN OF INNISFILCORPORATE POLICYPOL
Page 3 and 4: PART I1. INTRODUCTION1.1 Title and
Page 6 and 7: PART III3. DEFINITIONSIn this Polic
Page 8 and 9: “Lease” means a time limited gr
Page 10 and 11: “Town” means The Corporation of
Page 14 and 15: Where certain joint venture arrange
Page 16 and 17: 6.1.6 maintaining good vendor relat
Page 18 and 19: PART V7. METHODS OF PROCUREMENT7.1.
Page 20 and 21: subsequent opportunity. An RFROI su
Page 22 and 23: PART VII9. OTHER9.1 Analysis - Eval
Page 24 and 25: approve the additional funding sour
Page 26 and 27: SCHEDULE AGOODS & SERVICES “EXEMP
Page 28: SCHEDULE BSUMMARY OF THRESHOLDS FOR

Purchasing Policy - Town of Innisfil

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