Purchasing Policy - Town of Innisfil

4.12 No Local Preference/Non-DiscriminationThe Town will endeavour to achieve Best Value in its commercial transactions. As aconsequence the Town will not practice local preference in awarding purchases. This willallow the Town to comply with the Discriminatory Business Practices Act, R.S.O. 1990, c.D-12.4.13 Conflict of InterestNo elected official, appointed officer or employee of the Town involved in thesupply chain-related activities shall have any pecuniary interest either direct orindirect in any competitive bid or contract for the supply of goods or services to theTown, unless such pecuniary interest is disclosed by the contractor, bidder orperson submitting a quotation, as the case may be, or unless such pecuniaryinterest would be exempt under the Municipal Conflict of Interest Act.For the purposes of this section, an elected official, appointed officer or employeeof the Town involved in the supply chain-related activities has an indirect pecuniaryinterest if the person is a partner of a person or is in the employment of a person orbody that has entered into a tender, proposal, quotation or contract with the Town.For the purposes of this section, the pecuniary interest in a tender, proposal,quotation or contract of a parent or spouse or any child of an elected official,appointed officer or employee of the Town shall, if known to the person, bedeemed to be also the pecuniary interest of the elected official, appointed officer oremployee of the Town involved in the supply chain-related activities.All consultants (e.g.: architects, engineers, etc.) retained by Town shall discloseany potential conflict of interest to the Town prior to accepting an assignment.4.14 Lobbying RestrictionsVendors, their staff members, or anyone involved in preparing Bids shall notengage in any form of political or other lobbying whatsoever or seek to influencethe outcome of the purchasing process or subsequent Award. This restrictionextends to all of the Town’s elected officials, appointed officers or employees.The Town may reject any Bid by any vendor that engages in such lobbying, withoutfurther consideration, and may terminate that vendor’s right to continue in thepurchasing process.During a Bid Request process, all communications shall be made throughPurchasing Services. No vendor or person acting on behalf of a vendor or groupof vendors, shall contact any elected official, appointed officer or employee of theTown to attempt to seek information or to influence the Award.4.15 Access to InformationThe disclosure of information received relevant to the issue of bid solicitations orthe award of contracts emanating from bid solicitations shall only be made by theappropriate officers in accordance with the provisions of the Municipal Freedom ofInformation and Protection of Privacy Act, R.S.O. 1990, as amended.All records and information pertaining to tenders, proposals and other sealed bids,which reveal a trade secret or scientific, technical, commercial, financial or otherlabour relations information, supplied in confidence implicitly or explicitly, shallremain confidential if the disclosure could reasonably be expected to:a) prejudice significantly the competitive position or interferesignificantly with the contractual or other negotiations of a person,group of persons, or organizations;THE CORPORATION OF THE TOWN OF INNISFIL Page 12 of 28POLICY CP.19-07-05