ERA-GUI-100.pdf - Europa

Guide for the application of the Art 14 (a) of the Safety Directive and Commission Regulation (EU) No 445/2011
on a system of certification of entities in charge of maintenance for freight wagons – VERSION 1.0
Therefore the initial technical documentation on which the maintenance file will be built is
composed of:
Initial technical documentation including initial maintenance documentation
Technical file
Additional technical documentation
requested contractually
including the relevant maintenance documentation
In case the complete technical file has not been provided to the ECM, access should be
arranged contractually between the keeper and the ECM. The keeper himself should be
aware of its responsibility to provide the appropriate and correct technical information on
the vehicle.
10.5 How to take into account the obsolescence of equipment?
New authorisation for placing in service of vehicle is not required when substituted parts are
compliant with references or specifications in the technical file.
For instance, in the case of the substitution of a wheel by another one complying with the
specification of the technical file, it would not be necessary to proceed to a new authorisation for
placing in service neither a communication to the NSA. It should only necessary to have this
substitution recorded in the configuration file of the vehicle. This information is, of course, available
to NSAs upon request.
If the specification of the new parts impairs the design operating state, it is considered as a major
change of the technical design and possibly leads to a new authorisation for placing in service
according to the Interoperability Directive.
In case of such major change, the ECM could be the applicant for this new authorisation. In any
case, the ECM should manage it through contractual arrangements with the RU/keeper and taking
in consideration:
The existing authorisation for placing in service;
The guarantee of the vehicle by the manufacturer.
Other different question is if the fact, that the specification of the new parts impairs the design
operating state, could be considered as a significant change affecting safety. In this case it is
necessary to evaluate by the proposer (ECM) of the change if the change is significant and, if it is
the case, to apply the Common safety Method on Risk Assessment and Evaluation.
There are other situations under discussion if it would be necessary a new authorisation.
For instance, in case of a second transformation of wagons to a previous state already
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