ERA-GUI-100.pdf - Europa

Guide for the application of the Art 14 (a) of the Safety Directive and Commission Regulation (EU) No 445/2011
on a system of certification of entities in charge of maintenance for freight wagons – VERSION 1.0
For vehicles not complaint with TSIs (like the majority of existing vehicles) or partially
compliant with TSIs, the technical file is replaced by all technical and existing maintenance
information that accompany the wagon.
Initial technical documentation including initial maintenance documentation
Technical and existing maintenance
information that accompany the wagon
Additional technical documentation
requested contractually
including the relevant maintenance documentation
The initial development of the maintenance file shall take also into account the pattern of
operations planned. It includes also the performance targets required by the users: RUs
and keepers.
‣ Content of the maintenance file
The maintenance file has to be created for each vehicle and contains all the information that is
necessary to carry out maintenance.
The maintenance file is composed of the following four elements:
‣ 1 - A General Documentation ( extract of chapter 4.5.1 of annex to Commission
Decision 2013/321/EC [7])composed of:
Drawings and description of the wagon and its components;
Any legal requirement concerning the maintenance of the unit;
Drawing of systems (electrical, pneumatic, hydraulic and control-circuit
diagrams);
Additional on-board systems (description of the systems including description of
functionality, specification of interfaces and data processing and protocols).
Configuration files for each vehicle (parts list and bill of material) to enable (in
particular but not only) traceability during maintenance activities.
This documentation may be updated by the ECM.
‣ 2 - A Maintenance Design Justification File ( extract of chapter 4.5.2 of annex to
Commission Decision 2013/321/EC [7]) explaining how maintenance activities are
defined, designed and updated in order to ensure that the vehicle characteristics will be
kept within permissible limits of use during its lifetime and to ensure that the vehicle is in
a safe state of running compliant with the planned pattern of operations. It shall give
input data to determine the criteria for maintenance activities. It consists of :
Precedents, principles and methods used to design the maintenance of the unit;
Limits of the normal use of the unit (e.g. km/month, climatic limits, foreseen
types of loads etc.) according to the planned pattern of operations;
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