ERA-GUI-100.pdf - Europa

Guide for the application of the Art 14 (a) of the Safety Directive and Commission Regulation (EU) No 445/2011
on a system of certification of entities in charge of maintenance for freight wagons – VERSION 1.0
10 MAINTENANCE FILE AND TECHNICAL FILE
10.1 What is the maintenance file?
Article 14a(3) of the Safety Directive introduces the maintenance file as follow:
“…the entity in charge of maintenance shall ensure that vehicles are maintained in accordance
with:
(a) the maintenance file of each vehicle;”
According to the sections II.4. and II.5. of annex III of the ECM Regulation [1], the ECM has the
duty to develop and maintain (continuously update) the maintenance file. For building this
document, the ECM needs to have :
‣ Initial technical documentation
For vehicles compliant with TSIs, the initial development of the maintenance file is based on the
technical file (Refer to section 4 of annex VI of the Interoperability Directive [3]) and on the
APIS. The content of the technical file is described in detail in the relevant TSIs.
As interoperability doesn’t cover all the technical characteristics of a wagon but only the ones
making the wagon compliant with the essential requirements through the applicable TSIs, there
may be additional technical information that has to be provided to the ECM. This additional
technical information is requested contractually between the applicant and the manufacturer of
the wagon.
Therefore the initial technical documentation on which the maintenance file will be built is
composed of:
Initial technical documentation including initial maintenance documentation
Technical file
Additional technical documentation
requested contractually
including the relevant maintenance documentation
In case the complete technical file has not been provided to the ECM, access should be
arranged contractually between the keeper and the ECM. The keeper himself should be
aware of its responsibility to provide the appropriate and correct technical information on
the vehicle.
For vehicles compliant with TSIs, the documentation described in the relevant TSIs as part of
the technical file should be necessarily provided to the ECM, for instance:
Freight wagons under the revised TSI Wagon: There is the chapter 4.5 of annex to
Commission Decision 2013/321/EC
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