ERA-GUI-100.pdf - Europa

Guide for the application of the Art 14 (a) of the Safety Directive and Commission Regulation (EU) No 445/2011
on a system of certification of entities in charge of maintenance for freight wagons – VERSION 1.0
4.12 What is a fleet maintenance management function?
The Fleet Maintenance Management (FMM) covers the removal from/return to operation
before/after maintenance and the management of contracts with ECM internal/external entities
delivering maintenance.
Return to operation is only possible when maintenance operations are completed and the vehicles
are back in a safe state of running. With regard to the exchange of information, the information on
the completeness of maintenance activities performed on the vehicle must be received from
maintenance delivery, this is done through the releases to service that are the commitments of the
maintenance delivery that the maintenance activities ordered are completed.
Fleet management may be defined as the management of a company's vehicle fleet. The fleet
maintenance management is then the part of the fleet management dedicated to maintenance of
vehicles.
This function means in particular the responsibility for:
‣ applying the maintenance file to the vehicles through maintenance orders addressed to
maintenance delivery.
‣ collecting and transferring, to maintenance development, information on maintenance
performed and operations performed, including at least defects, incidents, accidents,
mileage.
The inputs for the FMM are:
‣ the maintenance file;
‣ the performance targets imposed by users (RU, IM, keeper), such as regarding the
reliability and availability of vehicles, the safety, are also inputs for the fleet maintenance
management function.
The FMM must control the availability of the maintenance delivery .
The FMM will have the duty to ensure that maintenance orders are addressed only to duly qualified
entities performing maintenance delivery.
The outputs of the FMM processes are:
‣ The maintenance orders addressed to the maintenance delivery. There has to be a contract
between the FMM and the maintenance delivery. The maintenance orders are addressed
applying internal procedures when fleet maintenance management and maintenance
delivery are both internal to the ECM and by contracts in other cases. The maintenance
orders contains the complete information issued from the maintenance file that are
necessary to perform the maintenance tasks required to the maintenance delivery.
‣ The organisation for the return to operation of the vehicle in due time (including any delays
occurred in the maintenance work resulting in the implementation of additional provisions
for ensuring a safe state of running to the vehicle).
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