to download the 2013 Salon Entry - PPOC-BC

2013 BRITISH COLUMBIA
IMAGE SALON
OFFICIAL ENTRY FORM PACKAGE
Package Contents
Official Entry Rules
Image Entry Form
Wedding Album Rules and Entry Form
Class Definitions
Entry Checklist
Entry Deadlines
Entries MUST be received by email no later than 11:55 pm PST on:
January 15, 2013 for Early Entry discount
January 25, 2013for Final Entry deadline
Judging Panel
(subject to change)
Tracey Harper (Jury Chair) MPA F/PPABC, Victoria, BC
Brent Edwardson MPA SPA HLM F/PPABC, Maple Ridge, BC
Craig Minielly MPA SPA, Vancouver, BC
Brenda Hala MPA F/PPABC, Vernon, BC
Debbie Malm CPA, Prince George, BC
Greg Schurman MPA F/PPABC, Richmond, BC
Rob Salmon MPA F/PPABC, Langley, BC
Judging: Saturday February 2, 2013
Nancy Greene Cahilty Lodge, Sun Peaks Kamloops BC
Awards Banquet: Monday, February 4, 2013

ELIGIBILITY
OFFICIAL IMAGE ENTRY RULES
Please read carefully, as entries that do not conform with these rules will be returned unjudged to the owner.
Black and White and/or Colour digital images are eligible from members of PPOC or their affiliates, who are
members in good standing (as of January 31, 2013). Photography students attending a PPOC-BC member school
of professional photography full time during 2012/13 are also eligible. The maker must have personally captured
the original photographic image except for Class 19 entries.
Not Eligible:
1. Images previously accepted in any prior PPABC or PPOC-BC image or print salon
2. Image capture made under the supervision or direction of an instructor (with the exception of eligible
student entries).
3. Images of the same subject, unless they are drastically different.
4. Only digital entries will be accepted—NO prints are accepted.
Entry Limit:
A maximum total of up to four images in any class or category per entrant. A member can enter up to four images
PLUS a wedding album (an additional entry fee applies).
ENTRY FEES
To qualify for the early entry fee, all entries, complete with entry form and fee, must be received by 11:55 pm PST
January 15, 2013. The last date entries will be accepted is 11:55 pm PST January 25, 2013.
Early Fee $70.00 (inc. HST) for up to four images Deadline: received by 11:55 pm PST January 15, 2013
Entry Fee $95.00 (inc. HST) for up to four images Deadline: received by 11:55 pm PST January 25, 2013
1st Time Entry $45.00 (inc. HST) for up to four images Deadline: received by 11:55 pm PST January 25, 2013
Student Entry Fee $30.00 (inc. HST) per student entry of up to four images, received by 11:55 pm PST January
25, 2013.
Entry fees are non-refundable. Completed entry form, signed certificate and agreement must be scanned and
e-mailed. Payment is via Eventbrite through the PPOC-BC website. Cheques are NOT accepted.
AUDIO CRITIQUE
Audio critiques in mp3 format are available at a cost of $10.00 (including HST) per digital file. If you are entering
four images and want four audio critiques, the cost will be only $35.00 (including HST). MP3s will be emailed to
the makers following the competition. Please indicate on the entry form if you are ordering a critique.
SHIPMENT
1. Entries must be e-mailed to aboutface@wlake.com
2. No entries will be accepted via hard form such as disk or memory stick or any other form of storage device.
JUDGING
The decision of the judges shall be final. The Image Salon Chair will have the authority to decide on any question
not specifically covered by these rules. All entries will be handled with the utmost professional care and respect
for the maker but PPOC-BC and the Image Salon Chair assume no liability for loss of or
damage to entries while in its custody, on exhibition or in transit.

SPECS AND SIZES
Digital files to be judged shall be in JPEG format with high quality compression (jpg 8) and in Adobe RGB (1998)
colourspace. The file name for each image must be the same as the TITLE of the image plus the file extension, i.e.,
“Illusions.jpg” when the title is“Illusions”. File size shall be 2560 x1440 pixels. A square image cannot be larger
than 1440x1440 pixels but must be on a canvas that is 2560x1440 pixels. Consider the extra canvas area as your
“matte” which can have its own colour and treatment like a conventional 16x20 matte board with a smaller print
mounted on it.
NOTE: For judging, the monitor will be rotated according to orientation of the image, i.e. portrait mode for
vertical images and landscape mode for horizontal images. Any images that are too large will be rejected and
will not be judged. When properly sized,compressed and saved, each digital file should be less than 1 mB for a
4-image submission total file size of less than 4 mB. Any larger than this may not be accepted by our server.
All entries to be submitted in one email only. Name your files in the same order as your entry form, with the item
number first followed by the title of the image. DO NOT PUT ANY IDENTIFIERS on the image or in the filename.
Please double-check how your files will read: eg: (Image # underscore title) 1_Dreamers 2_MorningUnderTheSun
3_Darkness 4_Forever
IDENTIFICATION
TEXT or ANY OTHER ITEM that could identify the maker is NOT permitted on the image. It is important that
your images are listed on the entry form in the correct category and class, with their given titles, for positive
identification. ALL images MUST be titled. “Untitled” or “No Title” is not acceptable: images so entered will be
rejected and will NOT be judged.
MONITOR VIEWING
Digital files will be viewed on a 27” LED Apple Cinema Display, calibrated with a X-Rite i1 Display Pro device.
The white point is set to 6500 K, 120 cd/m2 luminance and the gamma to 2.2. All images are viewed at 100%.
SCORING
Images are rated “N” (Not Accepted), “A” (Accepted), “M” (Merit) or “E” (Excellence). The scoring will appear on
the entry form. Images scoring “A”, “M” or “E” are considered to be accepted for exhibition.
The current PPOC-BC Honours and Awards policies and rules will apply. Image merit points (towards the PPOC-
BC Fellowship) are awarded only after an image is accepted. Trophy winners and Honourable Mention images
will receive an additional merit point.
AWARDS
Awards will be presented at the awards event on Monday, February 4, 2013. All accepted images are eligible for
awards. PPOC-BC Observers are eligible only for Best Entry for Observer. Members from out-of-province are
eligible for only the Out-of-Province award. Student members are eligible for only the Student Class awards.
Special Trophies and Awards:
The R. J. Hughes Memorial Trophy and the PPOC-BC Trophy for Photographer of the Year are
awarded based on judges’ choice of best entry of four accepted images in two or more categories. The Photographer
of the Year award is chosen by the judges, based on overall impact, technical merit, composition, presentation
and overall variety of skills exhibited.
Dorse McTaggart Memorial Trophy - Best in Pictorial Class.
Jan de Haas - Most Creative and General Interest - this is an “Overall Judges’ Choice” award and can be won
by an accredited or active member only.
Alvin Schafer Memorial Trophy - best entry from all classes, selected from Langara alumni only.

CLASS DEFINITIONS
Entries may be in any class or category, but to qualify as British Columbia Photographer of the Year, the maker’s
four accepted entries must be in two or more categories.
Commercial Category: Portrait Category: General Category:
1. Architecture 5. Portrait of a Woman 14. Pictorial
2. Fashion 6. Portrait of a Man 15. Unclassified
3. Illustration 7. Portrait of a Child 16. Animals - Wild or Domestic
4. Industrial 8. Portrait - 1 or 2 persons 17. Press
9. Group - 3 or more persons 18. Fine Art
10. Wedding Portrait -1 or 2 persons 19. Freestyle
11. Wedding Group -3 or more 23. Editorial
12. Figure Study
13. Photojournalistic
The following definitions of various classes are for the guidance of photographer and judge alike. Entrants
are warned that the Image Salon Committee will not undertake to reclassify images which are obviously
misdirected. In Classes 1 - 18, image enhancements and manipulations must be done by the maker or under
the direction of the maker.
COMMERCIAL CATEGORY
Architecture (Class 1) More than an image of a building, an architectural photograph successfully defines and/or
portrays outstanding architectural features of the building by the clever use of point of view, perspective, scale
and light.
Fashion (Class 2) Through expert use of lighting, props, posing, a fashion image should show the basic flow and
shape of a garment in such a way as to excite and interest the viewer.
Illustration (Class 3) An illustration is an image which shows a product in an attractive and appetizing way to
stimulate interest and purchasing appeal or clearly portrays a message in a clever or original way.
Industrial (Class 4) A successful industrial image draws the viewer’s attention to an industrial process or product
photographed under industrial conditions. Many industrial images make use of scientific and research facilities
which can have a great bearing on the impact of the image.
PORTRAIT CATEGORY
Portrait (Classes 5, 6, 7, 8) A good portrait should portray the subject in such a way as to reflect the appearance
and/or personality of the subject and the style and technique of the photographer, whether traditional or
contemporary, either in the studio or a natural environment. May feature 1 or 2 persons. Group Portrait (Class
9) is the same but with 3 or more persons.
Wedding (Class 10) A portrait, black & white or colour, depicting people or events involving a wedding. May
feature 1 or 2 persons.
Wedding Group (Class 11) is the same as Wedding (Class 10) but with 3 or more persons.
Figure Study (Class 12) A class for black and white or colour images of nude figures. Images will be judged as
portraits of the human body.
Photojournalistic Wedding (Class 13) The image must be casual in nature and require the photographer to have
been in the right place at the right time to capture a moment of interest, emotion and/or action with neither
posing nor prompting. No obviously staged or posed images will be accepted. Traditional considerations (posing,
lighting and composition) are secondary to interest, emotion and/or action. Exposure, however, must still be
correct.

GENERAL CATEGORY
Pictorial (Class 14) A fine scenic image that illustrates the natural and man-made geographical features relating to
our environment. Landscapes, seascapes, mountains and aerials are acceptable. Successful images MUST be a cut
above ordinary scenic images.
Unclassified (Class 15) Images which defy classification into any of the other categories, including abstracts and
special manipulations. (Not all special effect images must go into this class. A posterized industrial photo, if
recognizable as industrial, should be entered in Industrial, not Unclassified.
Animals (Class 16) A mixed class covering wild animals photographed in their natural habitat and domestic
animals photographed in a location of the photographer’s choosing (in-studio or on-location).
Press (Class 17) Press images will be judged less on technical excellence and more on viewer impact. Images should
evoke direct viewer response because of the emotional, humourous or unusual nature of the subject matter. No
alteration, manipulation or staged images allowed in this class. Basic colour and brightness adjustments, cropping,
dodging and burning-in are allowed.
Fine Art (Class 18) Unusual images, individual images or a series of images on one entry. Conventional beauty,
formal design and familiar subjects are often not components of fine art images and can include: classic B&W
scenes, painterly effects, soft focus, journalistic, bizarre images and other unconventional approaches.
Free Style (Class 19) A complete image that makes use of, and builds on, photographic imagery. While another
may produce components of the image, the entrant is responsible for all elements of the “post-image” production.
The obvious strength of the composition is based on what is created from the components. The image is still
recognizable as a photograph following normal conventions of light, shading, perspective etc. Entrants may
declare themselves as the maker of all image components by placing the bracketed capital letter (M) at the end
of the image title.
Editorial (Class 23) Depicting lifestyle or business environments and their story-telling activities, these images
typically accompany an article or caption description. In successfully invoking a viewer’s interest, these featureoriented
photographs include executive portraiture, annual reports, business activities in general, and may
present images of an emotional, humorous or unusual nature. No Press images within this class
FOLLOW UP
Image Salon Chair: Craig Smith 250-392-3814 or aboutface@wlake.com
E-mail entries and completed entry form to:
aboutface@wlake.com
You will get an email from Craig Smith confirming receipt of your images. Eventbrite will email a receipt of your
payment; if you do NOT receive any confirmation within a day or two of your emailing of either, please contact
Craig immediately.
The time of your email will be on the email itself which will serve to qualify your digital submission - do NOT
leave emailing your images to the last minute as there may be server issues which will prevent your images from
arriving on time.

IMAGE ENTRY FORM - PLEASE PRINT CLEARLY
Name ________________________________
Studio _______________________________
Address _______________________________
City __________________________________
Prov.____Postal Code____________
Bus Ph: ___________Cell: _________________
e-mail: _______________________________
FEES
Audio critique 10.00/ea or 4/35.00
Early birds: 70.00 up to 4 images
Regular Entry: 95.00 up to 4 images
1st time entry: 45.00 up to 4 images
Student: 30.00 up to 4 images
Total: $____________
Use Eventbrite via the PPOC-BC website to pay.
Please check if you are a Langara Alumni
Please check if you are a Student
Please check if you are an Observer Member
Print
No.
Category (check
one)
Class
No.
1. ___Commercial
___Portrait
___General ____ ________________
Image Title Audio Critique** Committee Use Only
Yes Add $10.00
No
2. ___Commercial
___Portrait
___General ____ ________________
3. ___Commercial
___Portrait
___General ____ ________________
4. ___Commercial
___Portrait
___General ____ ________________
Yes Add $10.00
No
Yes Add $10.00
No
Yes Add $10.00
No
Certification and Agreement: Classes 1-23: This is to certify that I have created, composed and made the original exposures and that the
processing, enhancement and any special effects were done by me or under my direction. I understand that failure to abide by this rule
will result in the disqualification of my entire entry. Classes 19: I further certify that the Manipulation was done by me, including any
effects produced through use of computer enhancement or manipulation. I further certify that I have obtained a signed release from the
individual who contracted me to create any image in which that individual, their relatives, friends or associates may appear; or from any
model(s) or individual(s) whom I have requested be photographed or have taken it upon myself to photograph and who may appear in any
image entered in the PPABC/PPOC-BC Image Salon. I save harmless PPABC/PPOC-BC, its Executive Directors, Directors, Employees,
Image Salon Committee members and members at large, their heirs, executors, successors and assigns from any legal action taken due
to failure on my part to obtain a properly executed model release. I agree to abide by the regulations of PPABC/PPOC-BC and the Image
Salon Committee. PPABC/PPOC-BC and the Image Salon Committee assume no responsibility for loss of or damage to my images while
in transit, in its custody or on exhibition.
Please check the appropriate box:
YES NO My images may be used for promotional/display/educational/travelling salon purposes by PPOC-
BC but agree that the copyright of the images submitted remains with myself.
YES NO Low resolution copies of my images may be used on the PPOC-BC website.
YES NO A digital version of my images may become part of the PPOC-BC archives.
Signature: ___________________________________ Date: ___________________________

WEDDING ALBUM RULES/ENTRY FORM - PLEASE PRINT CLEARLY
This competition is separate from the usual four-image entry. The Wedding Album Class has its own award and
is not included in the eligibility for the Photographer of the Year award. You can enter only a digital version.
Judges will be viewing two album pages at a time (the same way as for a conventional hard copy album). Each
two pages of the album must be a single horizontal JPEG file, 2560x1440 pixels in Adobe RGB (1998) saved in
jpg 8 compression. Each file must be named with two digits in the order of presentation in the album: eg 01.jpg,
02.jpg, 03.jpg, etc. These must be received by aboutface@wlake.com by midnight PST, January 25, 2013.
Do NOT leave this to the last minute in order to avoid any server issues.
All other regulations re eligibility, shipping, closing date, identification, etc. refer equally to both image and
album competition.
Read entry forms and rules carefully. Entries not conforming to the rules will not be judged. Final Deadline for
entry: Received no later than 11:55 pm January 25, 2013
Name ________________________________________
Album Title: _____________________________
Studio ________________________________________ Fees: Audio critique: $10.00
Address _______________________________________ Album entry: $75.00
City __________________________________________
Prov._________________ Postal Code ______________
Bus Ph: _____________________ Cell: ______________
Total: $______________
Use Eventbrite via the PPOC-BC website to pay.
Please check if you are a Langara Alumni
Please check if you are a Student
Please check if you are an Observer Member
e-mail: ________________________________________
Certification and Agreement: This is to certify that I have created, composed and made the original exposures and that the processing,
enhancement and any special effects were done by me or under my direction. I understand that failure to abide by this rule will result in
the disqualification of my entire entry. I further certify that the Manipulation was done by me, including any effects produced through
use of computer enhancement or manipulation. I further certify that I have obtained a signed release from the individual who contracted
me to create any image in which that individual, their relatives, friends or associates may appear; or from any model(s) or individual(s)
whom I have requested be photographed or have taken it upon myself to photograph and who may appear in any image entered in the
PPABC/PPOC-BC Image Salon. I save harmless PPABC/PPOC-BC, its Executive Directors, Directors, Employees, Image Salon Committee
members and members at large, their heirs, executors, successors and assigns from any legal action taken due to failure on my part to
obtain a properly executed model release. I agree to abide by the regulations of PPABC/PPOC-BC and the Image Salon Committee.
PPABC/PPOC-BC and the Image Salon Committee assume no responsibility for loss of or damage to my images while in transit, in its
custody or on exhibition.
Please check the appropriate box:
YES NO My images may be used for promotional/display/educational/travelling salon purposes by PPOC-
BC but agree that the copyright of the images submitted remains with myself.
YES NO Low resolution copies of my images may be used on the PPOC-BC website.
YES NO A digital version of my images may become part of the PPOC-BC archives.
Signature: ___________________________________ Date: ___________________________

2013 BRITISH COLUMBIA
IMAGE SALON
CHECKLIST
Did you read the rules carefully? Entries that do not conform will not be judged.
Is your entry form completed with image titles & class numbers?
Did you sign your entry form?
Did you request an audio critique and include payment?
Did you make payment through Eventbrite via the PPOC-BC website?
Did you e-mail your entry and the completed form as described?
Have you made plans to attend the judging and awards event?
If you are an Observer or Student Member did you check the appropriate box on the Entry Form?
Remember:
Entries must be received before 11:55 pm PST:
Early entry: January 15, 2013
Final entry: January 25, 2013
E-mail to:
Craig Smith
aboutface@wlake.com