Medical Logistics - Army Logistics University - U.S. Army
Medical Logistics - Army Logistics University - U.S. Army
Medical Logistics - Army Logistics University - U.S. Army
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<strong>Medical</strong> logistics personnel<br />
inventory a class VIII shipment.<br />
using DCAM have noticed a time savings since<br />
they are freed up from many of the day-to-day<br />
tasks they previously completed with paper or<br />
TCAM,” said Sergeant First Class David Awanda,<br />
assistant warehouse noncommissioned officer in<br />
charge for the 583d <strong>Medical</strong> <strong>Logistics</strong> Company<br />
in Afghanistan. “Physically counting inventory on<br />
a daily basis is no longer necessary.”<br />
Order Tracking<br />
While electronically ordering medical supplies<br />
has saved time and effort for logisticians, DCAM’s<br />
tracking function has provided peace of mind for<br />
medical commanders. “I have received feedback<br />
from some customers that this [tracking] feature<br />
is very useful and makes their lives so much better,”<br />
Awanda said. “It is important for them to know when<br />
medical supplies will arrive, as well having a real-time<br />
status of the order. In a short amount of time, they know<br />
exactly where the order is within the supply chain.”<br />
Generating receipts when an order arrives closes the<br />
loop for that order. TCAM also had the ability to create<br />
receipts, but the function was not used fully. MEDLOG<br />
personnel now using DCAM realize the importance of<br />
completing this task because it adjusts the electronic<br />
inventory maintained by the system.<br />
“This process is a tremendous asset as it helps the<br />
units forecast class VIII needs and future reorders,”<br />
Awanda said. “When the staff does not complete this<br />
step, many times there is a discrepancy with the physical<br />
inventory on the shelves and what the system thinks<br />
is ‘in stock.’ I’ve seen a number of examples where the<br />
system generates resupply orders for products that are<br />
fully stocked.”<br />
Inventory Management<br />
When setting up DCAM, users establish facilityspecific<br />
supply levels to generate orders when supplies<br />
drop below a threshold. As the users issue supplies<br />
or update their on-hand balances, DCAM computes<br />
the quantities needed to replenish their supplies to the<br />
desired inventory level. On-hand inventories need to<br />
be counted periodically, but not daily as was required<br />
in the past.<br />
Since the orders are automatically generated when<br />
items need to be reordered, the customer only needs<br />
to push a button to send the order on its way. “This<br />
feature of DCAM saves a lot of man-hours daily,”<br />
Awanda said. “The amount of time spent conducting<br />
a local inventory at a facility can vary from a couple<br />
of hours to the better part of one day, depending upon<br />
the inventory of the given facility. Since the process is<br />
ARMY LOGISTICIAN PROFESSIONAL BULLETIN OF UNITED STATES ARMY LOGISTICS<br />
automated, personnel better utilize their time by fulfilling<br />
other duties within the facility, instead of routinely<br />
counting supplies.”<br />
Even with an automated inventory in place, medical<br />
logisticians still must conduct physical inventories,<br />
just not every day. These checks and balances remain<br />
a quality assurance measure. Having more accurate<br />
data easily available enables MEDLOG personnel to<br />
produce quick, accurate reports and further assure<br />
commanders and medical personnel that their supplies<br />
are managed effectively. “Monitoring and reporting<br />
inventories is much easier when units generate electronic<br />
reports through DCAM,” Awanda said. “This<br />
is another example of the time savings units realize<br />
by utilizing the tools available. The system shows<br />
the quantities on hand, so you can reorder whatever<br />
you need as opposed to reflecting different quantities<br />
between what’s listed as ‘on the shelf’ and the numbers<br />
in the system.”<br />
Maintaining medical supplies is a critical responsibility<br />
for medical logisticians. It can mean the difference<br />
between life and death for the Soldiers. Using<br />
MC4 and DCAM is helping MEDLOG personnel<br />
accomplish their jobs more easily. It reduces how<br />
often they must take physical inventory and helps them<br />
identify what needs to be ordered, order it, and track<br />
it through the supply system. Using these systems to<br />
manage medical supplies saves the <strong>Army</strong> money by<br />
reducing the amount of time personnel must spend<br />
to accomplish the job and by reducing the amount of<br />
unneeded class VIII ordered because of inaccurate<br />
inventories. ALOG<br />
bill snethen is t h e ar M y p u b l i C affairs offiCer<br />
f o r MC4. he h a s a b.a. d e G r e e in C o M M u n i C a t i o n s<br />
f r o M WilliaM paterson uniVersity.<br />
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