MPO Policy and Procedures Manual - Indianapolis Metropolitan ...

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III. Responsible Official The overall responsibility for complying with the provisions of Title VI resides with the MPO Executive Director. The Executive Director and Assistant Director will serve as Agency Coordinators, who will be responsible for administering the complaint procedure and Title VI complaint processing for recipients and subrecipients of the program. Currently the Agency Coordinators for the MPO are Lori Miser and Philip Roth. MPO Executive Director Lori Miser can be reached at 200 East Washington Street, Suite 1922, Indianapolis, IN 46204, by phone at 317-327-5269 or email address lmiser@indy.gov. MPO Assistant Director Philip Roth can be reached at the same mailing address, by phone at 317-327-5149 or via email address proth@indy.gov. Staff oversight of the Title VI process is provided by Kevin Mayfield, Senior Planner, who can be reached at the same mailing address noted above, by phone at 317-327-5135 or via email at kmayfiel@indy.gov. This document will be updated to indicate current coordinators as needed. IV. Statement of Assurances Financial assistance is conditioned on the subrecipients signing the contracts and providing assurances that the program be operated without discrimination. The Assurance is a contractual obligation through which the recipient promises to comply with Title VI regulations and will take immediate and continuing steps to effectuate this compliance. The assurance obligates the recipient for the period during which federal money is extended. In the case of real or personal property, the assurance obligates not only the recipient, but also any subsequent transferee for the period during which possession or ownership is retained, or during which the property is used for a purpose for which the property has been given. The assurance further acknowledges that the federal financial assistance is extended in reliance on the representations and agreements made in the assurance, and that the government has the right to seek its judicial enforcement. V. Programs/Activities Subject to Title VI The Indianapolis MPO receives funding from the following units of government for planning purposes: Indiana Department of Transportation, US Department of Transportation, Federal Highway Administration and the Federal Transit Administration. All programs funded in whole or in part from these sources are subject to Title VI. VI. Complaint Process Acceptance of Complaints of Discrimination: Any person alleging discrimination based on race, color, national origin, gender, age or handicap/disability has a right to file a complaint within 180 days of the alleged discrimination. At the discretion of the complainant, the complaint may be filed with the federal department, the state recipient, or the agency providing the service [e.g. Federal Highways Administration (FHWA), Federal Transit Administration (FTA), or Indianapolis Department of Transportation (INDOT)]. 86
The complaint may be filed through a legal representative. The identity of the complainant is not necessary provided the information is sufficient to determine the identity of the recipient and indicates the possibility of a violation. Should the complaint is submitted to the Indianapolis MPO the following procedures will be followed. A. All complaints, written or verbal, made to the MPO shall be accepted. In the event a complainant sets forth the allegations verbally and refuses to reduce such allegations to writing, the person to whom the complaint is made shall reduce the elements of the complaint to writing. B. Complaints, whether written or verbal, should contain the following information: • Name, address and telephone number of the complainant if available • Name and location of the entity delivering the service • Nature of the incident that led the complainant to believe discrimination was a factor • Basis of the complaint, i.e., race, color, national origin, gender, age or handicap/disability • Names, addresses and phone numbers of people who may have knowledge of the event • Date or dates on which the alleged discriminatory event or events occurred • A complaint log shall be kept by the MPO for the record and date of submission of the complaint by the MPO to the proper federal authorities C. Complaints: • Complaints shall be handled within 90 days of their receipt by the MPO, depending on the nature of the complaint and the complexity of the investigation • A certified letter shall be sent by the MPO acknowledging receipt of the complaint to the complainant and INDOT • A preliminary inquiry shall be conducted by the MPO on all complaints to substantiate or refute the allegations • If the preliminary inquiry by the MPO indicates that the complaint is valid, then a full complaint investigation shall be initiated. A certified letter shall be sent by the MPO to the complainant and any persons of interest notifying them that an investigation has begun and they should contact the MPO to schedule a date, time and place for their statement to be taken. The complainant, along with any additional persons of interest, shall also be notified at this time that no discussion should take place regarding this complaint other than with the investigator without prior approval and knowledge from the investigator. 87
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Indianapolis Metropolitan Planning
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Table of Contents 1. INTRODUCTION B
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1. Introduction Background Metropol
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The current Metropolitan Planning A
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2. Work Program and Products SAFETE
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6. Be adopted and transmitted to IN
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3. Indianapolis Long-Range Transpor
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Air Quality Conformity The 9-county
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• Highway Safety Improvement Prog
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Air Quality Conformity Determinatio
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18 (this page intentionally left bl
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The funding for projects shown in t
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‣ Provide improvements to air qua
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Formal Amendment Process The MPO pr
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• Moving any project phase progra
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attached in PDF format. No hard cop
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30 federal fiscal year (October 1)
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Federal legislation and the State o
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FTA Funding FTA funds are distribut
Page 40 and 41: new formula grant program allocated
Page 42 and 43: those traditionally underserved by
Page 44 and 45: their neighborhoods. The EJ Program
Page 46 and 47: evisited. As a rule, however, the M
Page 48 and 49: scope, schedule, and budget, and re
Page 50 and 51: 46 (this page intentionally left bl
Page 52 and 53: Responsibilities It is somewhat mis
Page 54 and 55: e reallocated from slower activitie
Page 56 and 57: Data The primary data source for de
Page 58 and 59: 54 that it feels is unsupportable o
Page 62 and 63: 58 developed to fund local programs
Page 66 and 67: BACKGROUND Federal legislation requ
Page 68 and 69: D. Provision of pertinent certifica
Page 70 and 71: 1. Each local public agency within
Page 72 and 73: V. OFFICERS 68 i. The Chair of the
Page 74 and 75: B. The Chair and voting members (or
Page 76 and 77: Unified Planning Work Program 1. Th
Page 80 and 81: 76 • making information available
Page 82 and 83: Policy 3.2 Those plans and programs
Page 84 and 85: MPO website http://www.indympo.org/
Page 86 and 87: Contact Those seeking more informat
Page 88 and 89: APPENDIX D TITLE VI COMPLAINT PROCE
Page 92 and 93: • If the allegations are not subs
Page 94 and 95: APPENDIX E INDIANAPOLIS MPO TRANSPO
Page 96 and 97: 92 • All applications that do not
Page 98 and 99: CONTACT INFORMATION Comments or que
Page 102 and 103: Introduction The Indianapolis Metro
Page 104 and 105: • telework/telecommuting programs
Page 106 and 107: APPENDIX: CONGESTION MITIGATION & A
Page 108 and 109: 8. Transit Service Expansion Projec
Page 110 and 111: 1 B. Existing Roadway Capacity Impr
Page 112 and 113: D. Roadway Reconstruction/Rehabilit
Page 114 and 115: F. Bridge Replacement (100 points p
Page 116 and 117: H. Intersection or Intersection Gro
Page 118 and 119: J. Pedestrian Enhancement (100 poin
Page 120: L. Transit Enhancement Capital Proj
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