MPO Policy and Procedures Manual - Indianapolis Metropolitan ...

scope, schedule, and budget, and review interim and final deliverables for content and
grammar.
Particularly significant projects should include the development of an annotated outline as a
specific task item.
Document Standards
Draft documents should include the following items:
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• Cover sheet with title of project, date of final submittal, and MPO logo
• A version number and date history, including reviewer names.
Final documents should include the following items:
• Cover sheet with title of project, date of final submittal, and MPO logo
• MPO logo in either the header or footer of the document
• A table of contents, including page numbers
• A credits page, which lists the MPO project manager, MPO staff, contractor address and
staff members (if applicable), and other pertinent stakeholders (e.g., study review
committee)
• An executive summary
• A paragraph statement of the study’s purpose and need, including its relationship to the
LRTP goals and objectives the UPWP
• (Optional) A paragraph statement of the study’s relationship to the MPO Strategic Plan.
Note that contractor logos are generally not allowed on any interim or final documents, including
PowerPoint presentations, display boards, or handouts. Contractors may be listed (text only) on
the credits page (see above) and the rear cover (text and address only). All final deliverables
should be developed with the viewing public in mind. While not required for all documents,
projects of significant scope that have a large potential for public review should be developed
using desktop publishing software.
File size is an issue that should be considered in final document submittal. Generally,
documents will be posted on the web, so file sizes should be commensurate with downloading.
Images in particular (including maps) should be subject to special scrutiny. Images intended for
direct display on a web page should be no larger than 50k and 90 dpi. Images embedded in
PDF documents can have larger resolution, but the overall file size of the document should then
be scrutinized. If it is not possible to have a manageable document file size with images, then a
version without images should be submitted, along with separate files for individual image
viewing. If there are any questions, please contact MPO staff for further guidance.
Map Standards
All hardcopy and electronic map versions, regardless of interim or final status, should have the
following elements:
• Title
• A listed scale, either by use of a scale bar or a text scale
• North arrow