MPO Policy and Procedures Manual - Indianapolis Metropolitan ...
Share Embed Flag
Download ePaper

MPO Policy and Procedures Manual - Indianapolis Metropolitan ...

MPO Policy and Procedures Manual - Indianapolis Metropolitan ... MPO Policy and Procedures Manual - Indianapolis Metropolitan ...

indympo.org
30.06.2015 Views

their neighborhoods. The EJ Program will be referenced during the process identified below in order to implement the goals set forth in 1994: 1. Identify low income and minority populations • Define and map the target population in the Indianapolis MPA • Define stakeholders that represent the targeted populations • Use this data to determine where these populations are with respect to planned projects 2. Determine goals, policies and approaches to adopt that address Title VI compliance. 3. Coordinate with other agencies to ensure compliance with Title VI • Community and neighborhood groups • Health, welfare and other community service organizations • Educational institutions at all levels • Environmental organizations • Government agencies (federal, state, and local) • Industry and business • Medical Community • Religious communities 4. Develop a Public Involvement Plan & other agency guidelines for public involvement • Should include a specific and separate strategy for engaging low income and minority populations • Should include the development of collaborations/alliances with existing organizations and agencies that serve Environmental Justice populations. 5. Develop measures, benchmarks or criteria relating to certifying compliance with Title VI and Environmental Justice. 6. Communicate information about the distribution of benefits and burdens • What changes are to be made to better address Title VI/Environmental Justice issues? 40

8. Project Management Contract Management The City of Indianapolis MDC acts as the “fiscal agent” for MPO contracting. All contracts must therefore be consistent with City of Indianapolis contracting policies. Since nearly all contracts are federally funded, and since the INDOT acts as a pass-through for these funds, federal and state contracting policies also typically apply. For these reasons, deviations from normal policies, procedures, and contracting language are normally not allowed. All of these federal, state, and City requirements must also be passed on to any municipalities for which the City acts as a pass-through, for example with interlocal agreements and any contracts executed on the basis of those interlocal agreements. Standard contracting issues Forms: • For direct services, the MPO uses a standard contract form that incorporates all necessary federal, state, and local contracting policies. In general, the standard contract provisions are non-negotiable, owing to the multiple commitments and requirements that the form meets. • The standard contract form requires signatures from (in order of execution) the City legal department, the contractor, the Director of the Department of Metropolitan Development, and the City Controller. This last signature coincides with the release of a purchase order (PO); no work may be billed to the contract that predates the PO. • Three original contracts are executed, one of which goes to the Contractor, the second going to the MPO, and the third to the Controller’s office. • The MPO has no standard license agreement, and vendor license agreements may be used. However, license agreements must still contain signature lines for the City legal department and the City Controller. As with contracts, a PO must be secured prior to delivery of the products or services specified in the license agreement. • Interlocal agreements are sometimes used. All federal, state, and local contracting policies will be incorporated into the interlocal agreement, and any contracts based on the interlocal agreement funding must incorporate these provisions. Generally, an interlocal agreement requires that the partner invoice the MPO for a full invoice amount, which is then paid out to the partner; the MPO will then invoice the partner for the 20%. If the intent of the interlocal agreement is for the partner to secure third-party contractor services, it is much simpler (and preferred) for the MPO to directly contract with the third party, and invoice the partner for the local match up-front. Fee type The MPO generally utilizes a lump-sum contract. Under this fee structure, the MPO is entitled to the services listed in the scope (upon which delivery, the contractor is entitled to the entire fee), regardless of the actual cost. The MPO recognizes that unanticipated changes to scope/schedule may occur that change the cost structure of the project, causing the fee to be 41

their neighborhoods. The EJ Program will be referenced during the process identified below in<br />

order to implement the goals set forth in 1994:<br />

1. Identify low income <strong>and</strong> minority populations<br />

• Define <strong>and</strong> map the target population in the <strong>Indianapolis</strong> MPA<br />

• Define stakeholders that represent the targeted populations<br />

• Use this data to determine where these populations are with respect to<br />

planned projects<br />

2. Determine goals, policies <strong>and</strong> approaches to adopt that address Title VI<br />

compliance.<br />

3. Coordinate with other agencies to ensure compliance with Title VI<br />

• Community <strong>and</strong> neighborhood groups<br />

• Health, welfare <strong>and</strong> other community service organizations<br />

• Educational institutions at all levels<br />

• Environmental organizations<br />

• Government agencies (federal, state, <strong>and</strong> local)<br />

• Industry <strong>and</strong> business<br />

• Medical Community<br />

• Religious communities<br />

4. Develop a Public Involvement Plan & other agency guidelines for public<br />

involvement<br />

• Should include a specific <strong>and</strong> separate strategy for engaging low<br />

income <strong>and</strong> minority populations<br />

• Should include the development of collaborations/alliances with existing<br />

organizations <strong>and</strong> agencies that serve Environmental Justice populations.<br />

5. Develop measures, benchmarks or criteria relating to certifying compliance with<br />

Title VI <strong>and</strong> Environmental Justice.<br />

6. Communicate information about the distribution of benefits <strong>and</strong> burdens<br />

• What changes are to be made to better address Title VI/Environmental<br />

Justice issues?<br />

40

logo

products

Resources

Company

Terms of service
Privacy policy
Cookie policy
Cookie settings
Imprint
Change language
Made with love in Switzerland
© 2024 Yumpu.com all rights reserved

Hooray! Your file is uploaded and ready to be published.

Saved successfully!

Ooh no, something went wrong!