MPO Policy and Procedures Manual - Indianapolis Metropolitan ...
MPO Policy and Procedures Manual - Indianapolis Metropolitan ... MPO Policy and Procedures Manual - Indianapolis Metropolitan ...
• Moving any project phase programmed in a previous TIP into a new TIP (rollover of projects)*. The rollover of projects allows projects which were expected to be obligated before the new TIP is in effect and is therefore not included in the new TIP, to be brought forward into the new TIP if the project or phase is delayed. The MPO will consider all Administrative Modifications individually and will advise the requesting agency of the MPO’s decision within two working days of the request. However, if there is a need to put the request before the Air Quality Interagency Consultation Group, the decision will be made within ten working days. In addition, all requested Administrative Modifications MUST conform to the current Indianapolis Long-Range Transportation Plan and accompanying air quality conformity finding. Once the MPO approves the modification, it will be documented via e-mail to the reviewing agencies (FHWA, FTA, EPA, IDEM, IndyGo, INDOT, Madison County Council of Governments aka the Anderson Metropolitan Planning Organization) as well as the requesting agency with the signed modification attached in PDF format. No hard copy of the individual Administrative Modifications will be mailed. However, the amendment will appear in the documentation of the quarterly amendments. The MPO will post approved administrative modifications on its website within 7 days of approval by the MPO. Public Involvement for IRTIP Administrative Modification No public review is required for administrative modifications of the IRTIP. However, all modifications will be posted on the MPO’s website. Emergency Amendment Process The MPO recognizes that there are circumstances that do not allow an amendment to the IRTIP to be accomplished in a timely manner through the formal amendment process and/or do not meet the requirements for an Administrative Modification. In such cases, the MPO will consider an emergency amendment. NOTE: It should be clearly understood that because emergency amendments require a vote by the IRTC Administrative Committee outside of the IRTC’s normal quarterly meeting schedule, they are considered only in the most extreme situations and the MPO is not obliged to process an emergency amendment if it determines it is either inappropriate due to avoidable circumstances or infeasible due to demands on the MPO staff’s limited resources. All amendments (quarterly and emergency) and modification requests MUST be received by the MPO in writing (either hard copy or via e-mail) and must include an MPO amendment request form. The MPO will consider all Emergency Amendment requests individually and will advise the requesting agency of the MPO’s decision to process within two working days of the receipt of the request by the appropriate MPO staff member. However, if there is a need to put the request before the Air Quality Consultation Group, the decision will be made within ten working days. Emergency amendments will be considered only for the following circumstances: 26
• Safety • Project needs resulting from natural disaster • Maintenance of traffic during construction • Need to maintain air quality conformity of the Indianapolis Long-Range Transportation Plan or IRTIP • Need to allow a significant project to be placed on a letting for an upcoming construction season • Amendment would prevent conflicts or delays with other significant projects • Amendment was originally requested in writing and at no fault of the requesting agency; the amendment was not accomplished when requested. In addition, the proposed amendment must also conform to the current Indianapolis Long- Range Transportation Plan and accompanying air quality conformity finding if it involves a nonexempt project. Staff will review all requests to determine the appropriateness of the request, the impact on funding and air quality conformity, consistency with the Long-Range Transportation Plan, and other factors as appropriate. MPO staff may request additional information from the requesting agency at any time. Once the MPO determines the appropriateness of the requested emergency amendment the following process will be used: • MPO staff will prepare the proposed amendment and will provide it to the requesting agency within two days to insure the proposed amendment is correct; • The MPO will provide a copy of the proposed amendments to the Interagency Consultation Group via e-mail prior to or concurrent with the public comment period; • A public comment period of at least 7 days will be provided. The public comment period will be advertised in the Indianapolis Star and on the MPO’s website and proposed draft amendments will be posted on the MPO’s website for review by the public; • Any public comments received will be provided to the IRTC Policy Committee in a summary memorandum prior to their vote; • After the public comment period, MPO staff will e-mail the requested amendment to all voting members (as defined in the most current MPO briefing paper) of the IRTC Tech and Policy Committees for informational purposes even though their vote is not required for approval; • The Tech and Policy Committee members will be given a minimum of seven (7) days to comment on the request; • A simple majority of the voting membership of the Administrative Committee must vote in favor of the amendment in order for the amendment to be approved; • Once the Administrative Committee approves the amendment, it will be documented via e-mail to the reviewing agencies (FHWA, FTA, EPA, IDEM, IndyGo, INDOT, Madison County Council of Governments aka the Anderson Metropolitan Planning Organization) as well as the requesting agency with the signed amendment and approving resolution 27
- Page 1 and 2: Indianapolis Metropolitan Planning
- Page 3 and 4: Table of Contents 1. INTRODUCTION B
- Page 5 and 6: 1. Introduction Background Metropol
- Page 7 and 8: The current Metropolitan Planning A
- Page 9 and 10: 2. Work Program and Products SAFETE
- Page 11 and 12: 6. Be adopted and transmitted to IN
- Page 13 and 14: 3. Indianapolis Long-Range Transpor
- Page 16 and 17: Air Quality Conformity The 9-county
- Page 18 and 19: • Highway Safety Improvement Prog
- Page 20 and 21: Air Quality Conformity Determinatio
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- Page 24 and 25: The funding for projects shown in t
- Page 26 and 27: ‣ Provide improvements to air qua
- Page 28 and 29: Formal Amendment Process The MPO pr
- Page 32 and 33: attached in PDF format. No hard cop
- Page 34 and 35: 30 federal fiscal year (October 1)
- Page 36 and 37: Federal legislation and the State o
- Page 38 and 39: FTA Funding FTA funds are distribut
- Page 40 and 41: new formula grant program allocated
- Page 42 and 43: those traditionally underserved by
- Page 44 and 45: their neighborhoods. The EJ Program
- Page 46 and 47: evisited. As a rule, however, the M
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- Page 52 and 53: Responsibilities It is somewhat mis
- Page 54 and 55: e reallocated from slower activitie
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• Moving any project phase programmed in a previous TIP into a new TIP (rollover of<br />
projects)*.<br />
The rollover of projects allows projects which were expected to be obligated before the new<br />
TIP is in effect <strong>and</strong> is therefore not included in the new TIP, to be brought forward into the<br />
new TIP if the project or phase is delayed.<br />
The <strong>MPO</strong> will consider all Administrative Modifications individually <strong>and</strong> will advise the requesting<br />
agency of the <strong>MPO</strong>’s decision within two working days of the request. However, if there is a<br />
need to put the request before the Air Quality Interagency Consultation Group, the decision will<br />
be made within ten working days. In addition, all requested Administrative Modifications MUST<br />
conform to the current <strong>Indianapolis</strong> Long-Range Transportation Plan <strong>and</strong> accompanying air<br />
quality conformity finding.<br />
Once the <strong>MPO</strong> approves the modification, it will be documented via e-mail to the reviewing<br />
agencies (FHWA, FTA, EPA, IDEM, IndyGo, INDOT, Madison County Council of Governments<br />
aka the Anderson <strong>Metropolitan</strong> Planning Organization) as well as the requesting agency with<br />
the signed modification attached in PDF format. No hard copy of the individual Administrative<br />
Modifications will be mailed. However, the amendment will appear in the documentation of the<br />
quarterly amendments. The <strong>MPO</strong> will post approved administrative modifications on its website<br />
within 7 days of approval by the <strong>MPO</strong>.<br />
Public Involvement for IRTIP Administrative Modification<br />
No public review is required for administrative modifications of the IRTIP. However, all<br />
modifications will be posted on the <strong>MPO</strong>’s website.<br />
Emergency Amendment Process<br />
The <strong>MPO</strong> recognizes that there are circumstances that do not allow an amendment to the IRTIP<br />
to be accomplished in a timely manner through the formal amendment process <strong>and</strong>/or do not<br />
meet the requirements for an Administrative Modification. In such cases, the <strong>MPO</strong> will consider<br />
an emergency amendment. NOTE: It should be clearly understood that because emergency<br />
amendments require a vote by the IRTC Administrative Committee outside of the IRTC’s normal<br />
quarterly meeting schedule, they are considered only in the most extreme situations <strong>and</strong> the<br />
<strong>MPO</strong> is not obliged to process an emergency amendment if it determines it is either<br />
inappropriate due to avoidable circumstances or infeasible due to dem<strong>and</strong>s on the <strong>MPO</strong> staff’s<br />
limited resources. All amendments (quarterly <strong>and</strong> emergency) <strong>and</strong> modification requests MUST<br />
be received by the <strong>MPO</strong> in writing (either hard copy or via e-mail) <strong>and</strong> must include an <strong>MPO</strong><br />
amendment request form.<br />
The <strong>MPO</strong> will consider all Emergency Amendment requests individually <strong>and</strong> will advise the<br />
requesting agency of the <strong>MPO</strong>’s decision to process within two working days of the receipt of<br />
the request by the appropriate <strong>MPO</strong> staff member. However, if there is a need to put the request<br />
before the Air Quality Consultation Group, the decision will be made within ten working days.<br />
Emergency amendments will be considered only for the following circumstances:<br />
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