2013 ISIE/Imaging Conference Paper Presentation Guidelines - ARVO

2013 ISIE/Imaging Conference
Paper Presentation Guidelines
IT IS RECOMMENDED ALL PRESENTATIONS BE SUMBITTED IN ADVANCE, ONLINE
VIA THE WEB SITE. See “How To Submit Your Presentation Online” below.
ISIE/IMAGING CONFERENCE REGISTRATION:
All presenters must register and pay the fees to attend the Conference. (ARVO Annual Meeting
registration is separate.) Go to http://www.arvo.org/isie/ to register online. Reduced early-registration rates
ends Friday, March 29.
PAPER/INVITED SPEAKER SESSION SCHEDULE
Saturday, May 4, 2013
8:00 AM – 5:30 PM
Presentations are scheduled in 15-minute blocks – 12 minutes for the presentation, and 3 minutes for
discussion.
CONTINUING MEDICAL EDUCATION (CME):
ARVO is an accredited CME provider and requires all presenters to comply with the Updated ACCME
Standards for Commercial Support of CME. As a presenter, you are required to do the following:
* Fully disclose any personal financial interest or relationship that you, your co-authors, and authors’
spouse/life partners may have with any commercial interests
* Design a presentation that is independent, objective, scientifically rigorous, balanced and free of bias
* Assure that scientific studies utilized or referenced in your presentation are from sources acceptable
to the scientific and medical community
In addition, the U.S. Food and Drug Administration (FDA) requires disclosures be made to conference
participants of unlabeled or unapproved uses of drugs or devices contained in presentations. Please be sure to
disclose any such uses when you are discussing unlabeled or unapproved uses of drugs or devices.
DISCLOSURES:
First Authors must disclose any Commercial Relationships, including the name(s) of the firm(s) with which a
commercial relationship exists, conflicts of interest, and/or patents or patent applications, associated with the
abstract at the time of their presentation. Indicate None if applicable. All Commercial Relationships must
be stated orally and indicated on a slide at the beginning of the presentation. See Sample Slide for an
example. Additional Commercial Relationships that were not indicated at abstract submission must be
disclosed at presentation. See the ARVO Commercial Relationships Policy for details.
WITHDRAWAL POLICY:
As First Author, you are scheduled to present your abstract. Changes in the presentation type, time, and
location cannot be made. If you cannot present, you must withdraw by contacting the ARVO Office at
isie@arvo.org to provide notification of your withdrawal. Notifications must be received no later than
Monday, April 29.
ARVO RECORDING POLICY:
Recording (photographing, audiotaping, or videotaping) any presentation/session is PROHIBITED, except by
an ARVO-authorized agent or by First Authors who want to photograph their poster presentations. Violators
risk confiscation of their equipment and/or dismissal from the Annual Meeting as deemed appropriate by
ARVO.
PAPER/INVITED SPEAKER SESSION AUDIOVISUAL INFORMATION:
All Power Point slides and other files for presentation in the oral session must be uploaded in advance via
Internet to a central server. The presentations will be sent directly to the session room’s computer (PC and

Mac compatible). You will receive an email from PSAV, ARVO’s official audio-visual vendor (see “How To
Submit Your Presentation Online” below) with instructions on how to login and upload your presentation.
Computer Equipment: The computer in the session room will be Windows 7 based PC with
Microsoft PowerPoint 2010.
Other Equipment: Your session room is equipped with a computer, data projector and laser pointer.
No Internet Access: Please note that Internet access will NOT be available in the session room during your
presentation.
Apple Macintosh Users: Mac computers will be available in the Speaker Ready Room for practice
and editing your presentation. NOTE: Apple Keynote-based presentations cannot be supported.
Please contact PSAV directly for alternative options.
PREPARING YOUR PRESENTATION:
Acceptable formats for presentations:
PowerPoint (.ppt and .pptx)
Adobe Acrobat (.pdf)
The following media formats will be accepted:
USB Flash Memory Drive
DVD+-R
CD-R and CD-RW
IF YOU HAVE A SPECIALIZED PRESENTATION FILE FORMAT, NOT LISTED ABOVE,
THAT IS REQUIRED TO RUN YOUR PRESENTATION YOU MUST CONTACT TECHNICAL
SUPPORT (PSAV) NO LATER THAN APRIL 26 TO REQUEST TECHNICAL SUPPORT.
Send an e-mail to Content1@psavcms.com with details about your presentation requirements no later than
April 26.
*Note: PSAV personnel are not responsible for your devices. Please label each device with your name, date of
presentation, session number, and program presentation number.
Video Formats: The recommended video format for Windows-based presentations is Windows Media
(.wmv).
Laptops: Personal laptops cannot be used in the session rooms. You must load your files via online upload
or onsite via a PSAV technician who will provide support for file transfers from your laptop. You should still
bring a backup of the presentation on alternate media (see list of acceptable formats above). Please make sure
you have all power, video, and networking adapters with you.
Microsoft PowerPoint Tips:
Video Clips:
PowerPoint embeds image files directly into the file when you save them, while video files are not embedded.
Only a link is made to the video file. Copy the video clips you want to insert into the same folder as the
PowerPoint file. This will eliminate the problem of PowerPoint losing the link to the file. Be certain to bring
the video files and the PowerPoint files to the meeting.
Fonts:
Arial and Helvetica are recommended for clarity and compatibility.
Confirm a font size of AT LEAST 24 points for body text and 36 – 40 points for headings.
Light colored text on a dark background is advised.

Avoid using red or green - up to 5% of the population is red-green color blind: Sample Use of Color
Slides.
Confirm that the maximum number of lines in text slides is no more than 6 or 7.
Images: The size of the screen will be 1024 x 768 pixels, meaning that any image with more pixels in the X
or Y coordinate that is more than that will not be displayed. The image will be altered by PowerPoint to fit.
Large images (i.e. 2000 x 1500 pixels) which are created with digital cameras and scanners will make the
resulting PowerPoint file very large. This may cause the presentation to load slowly. This can be avoided by
inserting images with the following properties:
Format = (.jpg)
Recommended Size = (800x600 pixels)
Compression Setting = 8 (High quality)
Use the “Insert” feature of PowerPoint to add images to your presentations. Do not copy/paste them into the
slide or click and drag.
Macintosh Users:
Please make sure that all inserted pictures are either JPEG or PNG file types. QuickTime (.mov) files are also
an accepted video format. NOTE: Apple Keynote-based presentations cannot be supported; please
contact PSAV directly for alternative options.
DURING YOUR PRESENTATION:
The session room will be staffed with an AV technician who will assist in starting each presentation. Once the
presentation is launched, the speaker will control the program from the podium using a computer mouse
or the up/down/right/left keys on a keyboard.
HOW TO SUBMIT YOUR PRESENTATION ONLINE:
Advanced Online Submission:
Online submission of your presentation files via Internet is recommended.
Please make sure to upload all videos and fonts required for your presentation. Any movies, sounds, or fonts
not included in your online upload folder will cause your presentation to fail in the meeting room. If the size
of your video file is too large to upload, bring it to Grand A-B of the Sheraton Seattle Hotel, 2 nd floor
main building, 5:00-7:00pm Friday, or 7:00am on the day of your presentation.
You will receive an email from PSAV Presentation Services that includes details for uploading your
presentation, with a link to the website and your login and password. Please check your spam filter.
Files must be uploaded no later than 5pm CST, Thursday, May 2, 2013.
Bring a Backup: Be sure to bring a backup copy of your presentation with you to the Meeting. If you plan
to upload files on-site, bring two copies.
HOW TO SUBMIT YOUR PRESENTATION ON SITE:
Onsite Submission:
Presentation slides may also be uploaded onsite, at Grand A-B of the Sheraton Seattle Hotel, 2 nd
floor main building (adjacent to the Washington State Convention Center), on Friday 5/3, between 5:00 –
7:00p, or 7:00am the day of your presentation, via flash drive, CD-ROM, or personal laptop. PSAV
technicians will be managing the onsite presentation upload.
SECURITY:
Speakers will need to provide identification in order to submit your presentation and also to access it.
All media are returned to the speaker once it is loaded on the server. Be sure to label all media with
your name and session information. PSAV personnel are not responsible for unlabeled devices.

Cameras and video equipment are not permitted.
All files on the computers are deleted at the end of the day, unless permission has been granted to
ARVO to retain the presentation files.
All files are deleted off of all computers at the end of the Meeting, unless permission has been granted
to ARVO to retain the presentation files.
CONTACT INFORMATION:
For general questions about the ISIE/Imaging program, your presentation, etc., contact isie@arvo.org or 240-
221-2953.