2013 ISIE/Imaging Conference Poster Presentation Guidelines - ARVO
2013 ISIE/Imaging Conference Poster Presentation Guidelines - ARVO
2013 ISIE/Imaging Conference Poster Presentation Guidelines - ARVO
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<strong>2013</strong> <strong>ISIE</strong>/<strong>Imaging</strong> <strong>Conference</strong><br />
<strong>Poster</strong> <strong>Presentation</strong> <strong>Guidelines</strong><br />
<strong>ISIE</strong>/<strong>Imaging</strong> CONFERENCE REGISTRATION:<br />
All presenters must register and pay the fees to attend the <strong>Conference</strong>. (<strong>ARVO</strong> Annual Meeting<br />
registration is separate.) Go to http://www.arvo.org/isie/ to register online. Reduced early-registration<br />
rates end Friday, March 29.<br />
POSTER SESSION HOURS:<br />
Saturday, May 4, <strong>2013</strong><br />
10:00 – 10:30am<br />
12:00 – 1:30pm<br />
3:30 – 4:00pm<br />
***You must have your poster mounted between 7:00 – 8:00am on Saturday, May 4***<br />
<strong>Poster</strong>s will be on display Saturday from 8am - 6pm. You must be at your poster during the session times<br />
designated above; please note, these times are concurrent with conference breaks.<br />
DISCLOSURES:<br />
First Authors must disclose any Commercial Relationships, including the name(s) of the firm(s) with<br />
which a commercial relationship exists, conflicts of interest, and/or patents or patent applications,<br />
associated with the abstract at the time of their presentation. Indicate None if applicable. All Commercial<br />
Relationships must be indicated on your poster. Additional Commercial Relationships that were not<br />
indicated at abstract submission must be disclosed at presentation. Please refer to the <strong>ARVO</strong> Commercial<br />
Relationships Policy for details.<br />
POSTERBOARD DIMENSIONS:<br />
The image area of the posterboard is 1.1 meters (3’8”) high by 1.7 meters (5’6”) wide. Materials,<br />
including the title, may not extend beyond the image area.<br />
Mounting: Do not use foam core or any thick or multi-layered materials. Do not use adhesives (glue,<br />
tape, spray adhesives, Velcro, etc.) directly on the posterboards. Push pins are available onsite.<br />
POSTER DESIGN:<br />
• Keep materials clear and concise.<br />
• Produce material that is legible from a distance of at least three feet.<br />
• Use large print and shade or color block letters when possible.<br />
• For legibility, a minimum font size of 28 points and a maximum of 600 words are recommended.<br />
• Avoid the use of blue-green and magenta-violet, which appear gray to your red-green color blind<br />
colleagues.<br />
• Avoid using red or green - up to 5% of the population is red-green color blind: Sample Use of<br />
Color Slides<br />
• Use a layout for your poster that follows the main headings used in your abstract, i.e., Purpose,<br />
Methods, Results, and Conclusion.<br />
• Use of the <strong>ARVO</strong> logo on your poster is prohibited.<br />
• Include your e-mail address on your poster to assist viewers to contact you later.<br />
• You may want to provide printouts of your poster as handouts.<br />
WITHDRAWAL POLICY:<br />
As First Author, you are scheduled to present your abstract. Changes in the presentation type, time,<br />
and location cannot be made. If you cannot present, you must withdraw by contacting the <strong>ARVO</strong> Office<br />
at isie@arvo.org to provide notification of your withdrawal. Notifications must be received no later than<br />
Thursday, May 2.
POSTER SESSION AV INFORMATION:<br />
If you require equipment for your poster presentation, such as electrical service or video equipment, you<br />
must contact conference management no later than April 12. Refer to the <strong>Poster</strong> A/V Request Order<br />
Form for details. Push pins will be available.<br />
POSTER PRINTING:<br />
<strong>Poster</strong> printing is the responsibility of the presenter and WILL NOT be available through <strong>ARVO</strong> this<br />
year. For your convenience, there is a FedEx/Kinko’s office located on the ground floor of the<br />
convention center.<br />
For FedEx printing, see FedEx <strong>Poster</strong> Pricing and Order Form for details.<br />
FedEx Office – Full-service business center. Pick-up and delivery services are available. E-mail<br />
your documentation preparation requests right from your PC. Located on Level 1 of the<br />
Washington State Convention Center. Hours: Monday - Thursday, 7am-10pm; Friday, 7am-<br />
9pm; and weekends from 7am-6pm. Telephone: (206) 467-1767; website:<br />
http://local.fedex.com/wa/seattle/office-5161/<br />
REMOVAL OF POSTER MATERIALS:<br />
<strong>Poster</strong>s must remain on display throughout the day. <strong>Poster</strong>s must be removed no later than 6:00pm on<br />
Saturday.<br />
<strong>Poster</strong>s remaining on the posterboards after 6:00pm will be removed and discarded. <strong>ARVO</strong> is not<br />
responsible for poster materials left behind.<br />
CONTACT INFORMATION:<br />
For general questions about the <strong>ISIE</strong>/<strong>Imaging</strong> <strong>Conference</strong>, contact isie@arvo.org or 240-221-2953.
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