April 2007 - District Council of Elliston
April 2007 - District Council of Elliston
April 2007 - District Council of Elliston
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DISTRICT COUNCIL OF ELLISTON<br />
MINUTES<br />
<strong>of</strong> the Ordinary <strong>Council</strong> Meeting held<br />
16 <strong>April</strong> <strong>2007</strong><br />
at the Pt Kenny Sports Centre<br />
PRESENT:<br />
Cr M Wandel (Chairman) Cr K Burrows (Deputy Chairman), Cr B Dandy, Cr M Hancock, Cr P<br />
Hitchcock, Cr R Ridgway, Cr R Seaman, Cr T Tesselaar, R Gregor (Chief Executive Officer), C<br />
Baxter (DCEO/ CSM and Minute Clerk), W Scholz (Works Coordinator), J Heinen (EDAM)<br />
WELCOME:<br />
The Chairman welcomed all to the meeting and he declared the Ordinary <strong>Council</strong> Meeting open at<br />
9.35am<br />
APOLOGIES:<br />
I Miller (Relieving Works Manager)<br />
K Horsell (Finance Officer)<br />
CONFIRMATION OF MINUTES:<br />
Cr B Dandy<br />
Queried the progress with Mr Hannah’s request regarding an access track.<br />
CEO confirmed that the matter was being discussed with Mr Hannah and that he would be<br />
receiving a letter confirming previous discussions<br />
Cr R Seaman<br />
Queried location <strong>of</strong> Venus Bay street lighting<br />
Works Coordinator confirmed location<br />
109.<strong>2007</strong> That the minutes <strong>of</strong> the Ordinary Meeting <strong>of</strong> <strong>Council</strong> held on 19 March <strong>2007</strong> as<br />
circulated and tabled in the minute book, be taken as read and confirmed.<br />
Cr K Burrows/ Cr R Seaman<br />
CARRIED<br />
PUBLIC QUESTION TIME:<br />
Nil<br />
CONFLICT OF INTEREST:<br />
Nil<br />
BUSINESS ARISING FROM MINUTES:<br />
Cr B Dandy<br />
Queried further updates on waste collection for Spindrift Drive and Clementina Road.<br />
CEO responded that waste collection would be reviewed as part <strong>of</strong> the Waste Management<br />
strategy and should be considered as part <strong>of</strong> next financial year’s budget deliberations.<br />
FINANCE OFFICER’S REPORT:<br />
110.<strong>2007</strong> That <strong>Council</strong> receive the Statement <strong>of</strong> Budget Review and Forecast for the<br />
period ending 31 March <strong>2007</strong>.<br />
Cr P Hitchcock/ Cr K Burrows<br />
CARRIED<br />
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<strong>April</strong> <strong>2007</strong> Ordinary <strong>Council</strong> Meeting
111.<strong>2007</strong> That the acting Finance Officer Report as printed in the Agenda, circulated and<br />
tabled be accepted.<br />
Cr R Ridgway/ Cr M Hancock<br />
CARRIED<br />
WORKS MANAGER’S REPORT:<br />
Sourcing <strong>of</strong> Water for Road Construction<br />
112.<strong>2007</strong> That <strong>Council</strong> directs the Works Coordinator to obtain water for road<br />
construction from bores closest to road works resulting in the least cost to<br />
<strong>Council</strong> and alternatively to utilise water from the bore between Gum Park and<br />
Coorabie Station. Further, that monitoring <strong>of</strong> bores is to be continued and any<br />
serious anomaly brought back to <strong>Council</strong>.<br />
Cr R Ridgway/ Cr R Seaman<br />
CARRIED<br />
Letter regarding Waratah Road, <strong>Elliston</strong><br />
113.<strong>2007</strong> That <strong>Council</strong> will consider resheeting part section <strong>of</strong> Waratah Road at its next<br />
budget review.<br />
Cr M Hancock/ Cr R Ridgway<br />
CARRIED<br />
Lock Golf Club<br />
Cr Ridgway advised that no action is required as the problem has been resolved.<br />
Letter from Mr & Mrs Clive & Fiona Matthews Footpath Safety Concerns<br />
Cr B Dandy raised concern <strong>of</strong> footpath from a safety perspective.<br />
DCEO advised that a thorough risk assessment had recently been undertaken in regards to the<br />
<strong>District</strong>’s footpaths and actions planned by highest priority.<br />
Action: <strong>Council</strong>lors to be given a copy <strong>of</strong> the footpath risk assessment<br />
114.<strong>2007</strong> That the Works Coordinator liaise with the Matthews regarding their access<br />
way preference and then provide a budget cost for the paving upgrade for the<br />
07/08 budget process.<br />
Cr K Burrows/ Cr R Ridgway<br />
CARRIED<br />
Parking on Railway Terrace, Lock<br />
Cr Hancock advised that the Lock, Tooligie, Murdinga Progress Association was having public<br />
consultation regarding the Lock car parking.<br />
115.<strong>2007</strong> That <strong>Council</strong> resolves not to adjust Lock car parking until it has received a<br />
submission from the Lock, Murdinga Tooligie Progress Association and Lock<br />
Business Association.<br />
Cr M Hancock/ Cr P Hitchcock<br />
CARRIED<br />
ABA sand drift removal<br />
116.<strong>2007</strong> That <strong>Council</strong> gives conditional permission for ABA to undertake the amended<br />
proposal (removal <strong>of</strong> overburden) and recommend that <strong>Council</strong> provide them<br />
with a reimbursement <strong>of</strong> $300.00 from the Community Support Funding to<br />
assist with costs.<br />
Cr P Hitchcock/ Cr R Seaman<br />
CARRIED<br />
117.<strong>2007</strong> That <strong>Council</strong> directs the Works Coordinator to consider a number <strong>of</strong> options<br />
regarding long term parking area at Anxious Bay Boat Ramp for next budget.<br />
Cr M Hancock/ Cr T Tesselaar<br />
CARRIED<br />
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<strong>April</strong> <strong>2007</strong> Ordinary <strong>Council</strong> Meeting
Cr Hitchcock queried whether White Well Road was completed<br />
Works Coordinator advised it would be completed within a few weeks<br />
118.<strong>2007</strong> That the Works Managers Report, as printed in the Agenda, circulated and<br />
tabled, be accepted.<br />
Cr B Dandy/ Cr R Ridgway<br />
CARRIED<br />
DCEO/ CORPORATE SERVICES MANAGER’S REPORT:<br />
Vision FM financial assistance<br />
That council declines to financially support Vision FM broadcast near Lock<br />
Cr R Seaman/ Cr B Dandy<br />
Motion Lapsed for want <strong>of</strong> a majority<br />
Morning tea taken from 11am until 11.25am<br />
Vision FM financial assistance<br />
119.<strong>2007</strong> That <strong>Council</strong> agrees to financially support Vision FM Broadcast in Lock with a<br />
once <strong>of</strong>f contribution <strong>of</strong> $2000 subject to Vision FM being able to proceed with<br />
the project subject to the conditions <strong>of</strong> the Community Support Policy. Further,<br />
if Vision FM are unable to raise sufficient funds to enable the project to go<br />
ahead in this financial year, that <strong>Council</strong> will re-allocate the $2000 to next<br />
financial year’s Community Support Fund.<br />
Cr M Hancock/ Cr R Ridgway<br />
CARRIED<br />
Friends <strong>of</strong> Bramfield Cemetery<br />
120.<strong>2007</strong> That <strong>Council</strong> agrees to support the Friends <strong>of</strong> Bramfield Cemetery’s request for<br />
$600 for upgrading the names on the gate at the Bramfield Cemetery from<br />
Bramfield Cemetery budget line item.<br />
Cr R Ridgway/ Cr B Dandy<br />
CARRIED<br />
121.<strong>2007</strong> That <strong>Council</strong> directs staff to provide a budget proposal for an internet based<br />
register <strong>of</strong> cemetery interment details.<br />
Cr R Ridgway/ Cr B Dandy<br />
CARRIED<br />
ERDB EP Tourism Signage<br />
122.<strong>2007</strong> That <strong>Council</strong> submits the priority signage and costs as tabled in the DCEO’s<br />
report to the ERDB for funding and allocates at least $4000 <strong>of</strong> <strong>2007</strong>/08 budget<br />
to tourism signage as a co-contribution to ERDB’s funding.<br />
Cr R Ridgway/ Cr R Seaman<br />
CARRIED<br />
Feedback on NRM Business Plan<br />
123.<strong>2007</strong> That <strong>Council</strong> directs staff to write to the EPNRM advising that <strong>Council</strong> take the<br />
same stance as Whyalla and Pt Lincoln in regards to the NRM Levy and<br />
EPNRM Business plan and don’t support the $105 levy and that the letter<br />
includes a summary <strong>of</strong> the points made in the DCEO’s agenda report,<br />
comments regarding intention to review the National Resources Management<br />
Act and comments on the draft MOU with copies <strong>of</strong> the letter to be sent to the<br />
EPLGA, LGA, EP <strong>Council</strong>s, Minister for Environment and Liz Penfold.<br />
Cr K Burrows/ Cr R Ridgway<br />
CARRIED<br />
Audit Committee<br />
124.<strong>2007</strong> That <strong>Council</strong> directs the DCEO to investigate obtaining an independent audit<br />
committee member and that the current members be appointed for a period <strong>of</strong><br />
one year with a review at the end <strong>of</strong> the one year term.<br />
Cr R Ridgway/ Cr P Hitchcock<br />
CARRIED<br />
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<strong>April</strong> <strong>2007</strong> Ordinary <strong>Council</strong> Meeting
125.<strong>2007</strong> That the DCEO / Corporate Services Manager Report, as printed in the<br />
Agenda, circulated and tabled, be accepted.<br />
Cr T Tesselaar/ Cr B Dandy<br />
CARRIED<br />
Lunch taken from 12.30pm until 1.35pm<br />
CHIEF EXECUTIVE OFFICERS REPORT<br />
Readmittance <strong>of</strong> the City <strong>of</strong> Port Lincoln <strong>Council</strong> to the EPLGA<br />
126.<strong>2007</strong> That the <strong>District</strong> <strong>Council</strong> <strong>of</strong> <strong>Elliston</strong> hereby agrees to:<br />
1. The inclusion <strong>of</strong> the City <strong>of</strong> Port Lincoln as a constituent council <strong>of</strong> the Eyre Peninsula Local<br />
Government Association; and<br />
2. The Association making application to the Minister on behalf <strong>of</strong> all existing constituent<br />
councils for her approval to the inclusion <strong>of</strong> the City <strong>of</strong> Port Lincoln as a constituent council<br />
<strong>of</strong> the Eyre Peninsula Local Government Association and the amendment <strong>of</strong> the<br />
Association’s Charter to reflect this.<br />
Cr M Hancock/ Cr R Ridgway<br />
CARRIED<br />
Letter from Mr T Sch<strong>of</strong>f regarding purchase <strong>of</strong> the Lock Caravan Park<br />
127.<strong>2007</strong> That <strong>Council</strong> directs the CEO to write to Mr Sch<strong>of</strong>f advising that <strong>Council</strong> is not<br />
in a position to sell the land and suggest that he negotiates with the Lock Lions<br />
Club regarding the possibilities <strong>of</strong> transfer/ sublease <strong>of</strong> the Lock Caravan Park<br />
and following that, that the Lock Lions Club and Mr Sch<strong>of</strong>f approach <strong>Council</strong><br />
with their preferred options. Further, that the CEO writes to the Lock Lions Club<br />
advising them <strong>of</strong> the interest shown in the caravan park.<br />
Cr M Hancock/ Cr R Ridgway<br />
CARRIED<br />
Cr R Seaman tabled a letter from the Port Kenny Progress Association<br />
Letter from ABA regarding construction <strong>of</strong> aquaculture rings at Venus Bay<br />
128.<strong>2007</strong> That <strong>Council</strong> is aware <strong>of</strong> the potential damage construction <strong>of</strong> aquaculture rings<br />
at ABA’s proposed Venus Bay site may have on seagrass beds, and the CEO<br />
is directed to liaise with ABA regarding alternative site(s) within the Venus Bay/<br />
Pt Kenny area for <strong>Council</strong>’s further consideration.<br />
Cr P Hitchcock/ Cr R Seaman<br />
CARRIED<br />
Letter from J Heinen (EDAM)<br />
129.<strong>2007</strong> That <strong>Council</strong> agrees to reimburse J Heinen a once <strong>of</strong>f $2000 amount for the<br />
purchase <strong>of</strong> a Voice and Data Satellite Phone package, with all insurance,<br />
repair and maintenance to be the responsibility and cost <strong>of</strong> J Heinen and the<br />
amount to be reimbursed by J Heinen to <strong>Council</strong> should he no longer continue<br />
his service contract with DC <strong>Elliston</strong> within two years <strong>of</strong> this motion. DC <strong>Elliston</strong><br />
will reimburse bone fide work related calls.<br />
Cr R Ridgway/ Cr K Burrows<br />
CARRIED<br />
Request for funding from DECS<br />
130.<strong>2007</strong> That <strong>Council</strong> declines the request made by Mr Willason <strong>of</strong> DECS regarding the<br />
co-funding <strong>of</strong> a safety fence at the <strong>Elliston</strong> Area School<br />
Cr K Burrows/ Cr B Dandy<br />
CARRIED<br />
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<strong>April</strong> <strong>2007</strong> Ordinary <strong>Council</strong> Meeting
Letter from the Eyre Peninsula Community Alliance group<br />
131.<strong>2007</strong> That <strong>Council</strong> directs staff to send a letter <strong>of</strong> support for the EP Community<br />
alliance grant application.<br />
Cr B Dandy/ Cr T Tesselaar<br />
CARRIED<br />
<strong>Council</strong>lors gave positive comments on the use <strong>of</strong> the data projector during the <strong>Council</strong> meeting.<br />
Afternoon tea taken from 2.46pm<br />
Section 90 Briefing<br />
132.<strong>2007</strong> That as it is necessary to discuss a confidential commercial business matter, it<br />
is recommended that the briefing be handled pursuant to Section 90 (2) <strong>of</strong> the<br />
Local Government Act 1999 and public be excluded from the briefing excepting<br />
CEO and DCEO.<br />
Cr R Ridgway/ Cr R Seaman<br />
CARRIED<br />
<strong>Elliston</strong> Links<br />
135.<strong>2007</strong> That after considering the solicitor’s advice regarding this matter, <strong>Council</strong><br />
declines Mr P Clarks requests in letters dated 21 March <strong>2007</strong> (2 letters<br />
received) and 10 <strong>April</strong> <strong>2007</strong> regarding allotments 19, 20 and 35 <strong>of</strong> the <strong>Elliston</strong><br />
Links and declines to supply Mr P Clark the solicitor’s briefing. Further, the<br />
CEO is directed to write to Mr P Clark advising this.<br />
Cr B Dandy/ Cr R Seaman<br />
CARRIED<br />
ECIC request<br />
136.<strong>2007</strong> That <strong>Council</strong> invites the ECIC, <strong>Council</strong> CEO, Cr B Dandy, Cr M Wandel and<br />
Mark Cant, CEO <strong>of</strong> the ERDB (or a representative <strong>of</strong> the ERDB should he not<br />
be able to attend) to a meeting whereby the ECIC would be permitted to view<br />
the previous transaction report supplied to <strong>Council</strong> regarding unspent funds<br />
relating to the RTC grant on the proviso that a confidential agreement be signed<br />
by all parties present and that the ECIC supply all available supporting<br />
evidence for their claim.<br />
Cr R Ridgway/ Cr B Dandy<br />
CARRIED<br />
<strong>Council</strong> Procedures<br />
137.<strong>2007</strong> That <strong>Council</strong> directs staff to act on resolutions <strong>of</strong> <strong>Council</strong> from each <strong>Council</strong><br />
meeting once the Minutes are publicly available as per advice given in the<br />
<strong>Council</strong> Member’s Guide 2006 prepared by the LGA.<br />
Cr K Burrows/ Cr R Seaman<br />
CARRIED UNANIMOUSLY<br />
138.<strong>2007</strong> That the Chief Executive Officers Report, as printed in the Agenda, circulated<br />
and tabled, be accepted.<br />
Cr P Hitchcock/ Cr T Tesselaar<br />
CARRIED<br />
CHAIRMAN’S REPORT:<br />
• Attended AGM <strong>of</strong> <strong>Elliston</strong> CFS<br />
• Attended LGA Annual General Meeting<br />
PETITIONS:<br />
Nil<br />
TENDERS:<br />
Nil<br />
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<strong>April</strong> <strong>2007</strong> Ordinary <strong>Council</strong> Meeting
QUESTIONS WITH NOTICE:<br />
Nil<br />
QUESTIONS WITHOUT NOTICE:<br />
Cr T Tesselaar<br />
Queried whether letter had been sent to Venus Bay Caravan Park<br />
CEO Responded that it would be sent this week<br />
Cr K Burrows<br />
Queried whether <strong>Council</strong> would be agreeable to be the grant funding facilitator for the Lock Public<br />
Institute Association’s grant application for toilets<br />
139.<strong>2007</strong> That <strong>Council</strong> is agreeable to be the grant funding facilitator for the Lock Public<br />
Institute Association Inc.’s grant application should it be successful in the grant.<br />
Cr K Burrows/ Cr P Hitchcock<br />
CARRIED<br />
Cr K Burrows<br />
Advised that the Minister will be revisiting the responses from the Native Vegetation <strong>Council</strong>.<br />
Expressed her thanks and appreciation to be able to attend EPLGA and LGA conferences this<br />
year.<br />
Cr R Seaman<br />
Requested that the letter he tabled at the meeting be included in next month’s agenda.<br />
OTHER BUSINESS:<br />
Nil<br />
DATE OF NEXT MEETING:<br />
The next <strong>Council</strong> meeting is to be held on 21 May <strong>2007</strong> at <strong>Elliston</strong> <strong>Council</strong> Chambers at 9:30am<br />
CLOSE:<br />
The meeting closed at 5.50pm<br />
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