April 2007 - District Council of Elliston

DISTRICT COUNCIL OF ELLISTON
MINUTES
of the Ordinary Council Meeting held
16 April 2007
at the Pt Kenny Sports Centre
PRESENT:
Cr M Wandel (Chairman) Cr K Burrows (Deputy Chairman), Cr B Dandy, Cr M Hancock, Cr P
Hitchcock, Cr R Ridgway, Cr R Seaman, Cr T Tesselaar, R Gregor (Chief Executive Officer), C
Baxter (DCEO/ CSM and Minute Clerk), W Scholz (Works Coordinator), J Heinen (EDAM)
WELCOME:
The Chairman welcomed all to the meeting and he declared the Ordinary Council Meeting open at
9.35am
APOLOGIES:
I Miller (Relieving Works Manager)
K Horsell (Finance Officer)
CONFIRMATION OF MINUTES:
Cr B Dandy
Queried the progress with Mr Hannah’s request regarding an access track.
CEO confirmed that the matter was being discussed with Mr Hannah and that he would be
receiving a letter confirming previous discussions
Cr R Seaman
Queried location of Venus Bay street lighting
Works Coordinator confirmed location
109.2007 That the minutes of the Ordinary Meeting of Council held on 19 March 2007 as
circulated and tabled in the minute book, be taken as read and confirmed.
Cr K Burrows/ Cr R Seaman
CARRIED
PUBLIC QUESTION TIME:
Nil
CONFLICT OF INTEREST:
Nil
BUSINESS ARISING FROM MINUTES:
Cr B Dandy
Queried further updates on waste collection for Spindrift Drive and Clementina Road.
CEO responded that waste collection would be reviewed as part of the Waste Management
strategy and should be considered as part of next financial year’s budget deliberations.
FINANCE OFFICER’S REPORT:
110.2007 That Council receive the Statement of Budget Review and Forecast for the
period ending 31 March 2007.
Cr P Hitchcock/ Cr K Burrows
CARRIED
District Council of Elliston Page 1 of 6
April 2007 Ordinary Council Meeting

111.2007 That the acting Finance Officer Report as printed in the Agenda, circulated and
tabled be accepted.
Cr R Ridgway/ Cr M Hancock
CARRIED
WORKS MANAGER’S REPORT:
Sourcing of Water for Road Construction
112.2007 That Council directs the Works Coordinator to obtain water for road
construction from bores closest to road works resulting in the least cost to
Council and alternatively to utilise water from the bore between Gum Park and
Coorabie Station. Further, that monitoring of bores is to be continued and any
serious anomaly brought back to Council.
Cr R Ridgway/ Cr R Seaman
CARRIED
Letter regarding Waratah Road, Elliston
113.2007 That Council will consider resheeting part section of Waratah Road at its next
budget review.
Cr M Hancock/ Cr R Ridgway
CARRIED
Lock Golf Club
Cr Ridgway advised that no action is required as the problem has been resolved.
Letter from Mr & Mrs Clive & Fiona Matthews Footpath Safety Concerns
Cr B Dandy raised concern of footpath from a safety perspective.
DCEO advised that a thorough risk assessment had recently been undertaken in regards to the
District’s footpaths and actions planned by highest priority.
Action: Councillors to be given a copy of the footpath risk assessment
114.2007 That the Works Coordinator liaise with the Matthews regarding their access
way preference and then provide a budget cost for the paving upgrade for the
07/08 budget process.
Cr K Burrows/ Cr R Ridgway
CARRIED
Parking on Railway Terrace, Lock
Cr Hancock advised that the Lock, Tooligie, Murdinga Progress Association was having public
consultation regarding the Lock car parking.
115.2007 That Council resolves not to adjust Lock car parking until it has received a
submission from the Lock, Murdinga Tooligie Progress Association and Lock
Business Association.
Cr M Hancock/ Cr P Hitchcock
CARRIED
ABA sand drift removal
116.2007 That Council gives conditional permission for ABA to undertake the amended
proposal (removal of overburden) and recommend that Council provide them
with a reimbursement of $300.00 from the Community Support Funding to
assist with costs.
Cr P Hitchcock/ Cr R Seaman
CARRIED
117.2007 That Council directs the Works Coordinator to consider a number of options
regarding long term parking area at Anxious Bay Boat Ramp for next budget.
Cr M Hancock/ Cr T Tesselaar
CARRIED
District Council of Elliston Page 2 of 6
April 2007 Ordinary Council Meeting

Cr Hitchcock queried whether White Well Road was completed
Works Coordinator advised it would be completed within a few weeks
118.2007 That the Works Managers Report, as printed in the Agenda, circulated and
tabled, be accepted.
Cr B Dandy/ Cr R Ridgway
CARRIED
DCEO/ CORPORATE SERVICES MANAGER’S REPORT:
Vision FM financial assistance
That council declines to financially support Vision FM broadcast near Lock
Cr R Seaman/ Cr B Dandy
Motion Lapsed for want of a majority
Morning tea taken from 11am until 11.25am
Vision FM financial assistance
119.2007 That Council agrees to financially support Vision FM Broadcast in Lock with a
once off contribution of $2000 subject to Vision FM being able to proceed with
the project subject to the conditions of the Community Support Policy. Further,
if Vision FM are unable to raise sufficient funds to enable the project to go
ahead in this financial year, that Council will re-allocate the $2000 to next
financial year’s Community Support Fund.
Cr M Hancock/ Cr R Ridgway
CARRIED
Friends of Bramfield Cemetery
120.2007 That Council agrees to support the Friends of Bramfield Cemetery’s request for
$600 for upgrading the names on the gate at the Bramfield Cemetery from
Bramfield Cemetery budget line item.
Cr R Ridgway/ Cr B Dandy
CARRIED
121.2007 That Council directs staff to provide a budget proposal for an internet based
register of cemetery interment details.
Cr R Ridgway/ Cr B Dandy
CARRIED
ERDB EP Tourism Signage
122.2007 That Council submits the priority signage and costs as tabled in the DCEO’s
report to the ERDB for funding and allocates at least $4000 of 2007/08 budget
to tourism signage as a co-contribution to ERDB’s funding.
Cr R Ridgway/ Cr R Seaman
CARRIED
Feedback on NRM Business Plan
123.2007 That Council directs staff to write to the EPNRM advising that Council take the
same stance as Whyalla and Pt Lincoln in regards to the NRM Levy and
EPNRM Business plan and don’t support the $105 levy and that the letter
includes a summary of the points made in the DCEO’s agenda report,
comments regarding intention to review the National Resources Management
Act and comments on the draft MOU with copies of the letter to be sent to the
EPLGA, LGA, EP Councils, Minister for Environment and Liz Penfold.
Cr K Burrows/ Cr R Ridgway
CARRIED
Audit Committee
124.2007 That Council directs the DCEO to investigate obtaining an independent audit
committee member and that the current members be appointed for a period of
one year with a review at the end of the one year term.
Cr R Ridgway/ Cr P Hitchcock
CARRIED
District Council of Elliston Page 3 of 6
April 2007 Ordinary Council Meeting

125.2007 That the DCEO / Corporate Services Manager Report, as printed in the
Agenda, circulated and tabled, be accepted.
Cr T Tesselaar/ Cr B Dandy
CARRIED
Lunch taken from 12.30pm until 1.35pm
CHIEF EXECUTIVE OFFICERS REPORT
Readmittance of the City of Port Lincoln Council to the EPLGA
126.2007 That the District Council of Elliston hereby agrees to:
1. The inclusion of the City of Port Lincoln as a constituent council of the Eyre Peninsula Local
Government Association; and
2. The Association making application to the Minister on behalf of all existing constituent
councils for her approval to the inclusion of the City of Port Lincoln as a constituent council
of the Eyre Peninsula Local Government Association and the amendment of the
Association’s Charter to reflect this.
Cr M Hancock/ Cr R Ridgway
CARRIED
Letter from Mr T Schoff regarding purchase of the Lock Caravan Park
127.2007 That Council directs the CEO to write to Mr Schoff advising that Council is not
in a position to sell the land and suggest that he negotiates with the Lock Lions
Club regarding the possibilities of transfer/ sublease of the Lock Caravan Park
and following that, that the Lock Lions Club and Mr Schoff approach Council
with their preferred options. Further, that the CEO writes to the Lock Lions Club
advising them of the interest shown in the caravan park.
Cr M Hancock/ Cr R Ridgway
CARRIED
Cr R Seaman tabled a letter from the Port Kenny Progress Association
Letter from ABA regarding construction of aquaculture rings at Venus Bay
128.2007 That Council is aware of the potential damage construction of aquaculture rings
at ABA’s proposed Venus Bay site may have on seagrass beds, and the CEO
is directed to liaise with ABA regarding alternative site(s) within the Venus Bay/
Pt Kenny area for Council’s further consideration.
Cr P Hitchcock/ Cr R Seaman
CARRIED
Letter from J Heinen (EDAM)
129.2007 That Council agrees to reimburse J Heinen a once off $2000 amount for the
purchase of a Voice and Data Satellite Phone package, with all insurance,
repair and maintenance to be the responsibility and cost of J Heinen and the
amount to be reimbursed by J Heinen to Council should he no longer continue
his service contract with DC Elliston within two years of this motion. DC Elliston
will reimburse bone fide work related calls.
Cr R Ridgway/ Cr K Burrows
CARRIED
Request for funding from DECS
130.2007 That Council declines the request made by Mr Willason of DECS regarding the
co-funding of a safety fence at the Elliston Area School
Cr K Burrows/ Cr B Dandy
CARRIED
District Council of Elliston Page 4 of 6
April 2007 Ordinary Council Meeting

Letter from the Eyre Peninsula Community Alliance group
131.2007 That Council directs staff to send a letter of support for the EP Community
alliance grant application.
Cr B Dandy/ Cr T Tesselaar
CARRIED
Councillors gave positive comments on the use of the data projector during the Council meeting.
Afternoon tea taken from 2.46pm
Section 90 Briefing
132.2007 That as it is necessary to discuss a confidential commercial business matter, it
is recommended that the briefing be handled pursuant to Section 90 (2) of the
Local Government Act 1999 and public be excluded from the briefing excepting
CEO and DCEO.
Cr R Ridgway/ Cr R Seaman
CARRIED
Elliston Links
135.2007 That after considering the solicitor’s advice regarding this matter, Council
declines Mr P Clarks requests in letters dated 21 March 2007 (2 letters
received) and 10 April 2007 regarding allotments 19, 20 and 35 of the Elliston
Links and declines to supply Mr P Clark the solicitor’s briefing. Further, the
CEO is directed to write to Mr P Clark advising this.
Cr B Dandy/ Cr R Seaman
CARRIED
ECIC request
136.2007 That Council invites the ECIC, Council CEO, Cr B Dandy, Cr M Wandel and
Mark Cant, CEO of the ERDB (or a representative of the ERDB should he not
be able to attend) to a meeting whereby the ECIC would be permitted to view
the previous transaction report supplied to Council regarding unspent funds
relating to the RTC grant on the proviso that a confidential agreement be signed
by all parties present and that the ECIC supply all available supporting
evidence for their claim.
Cr R Ridgway/ Cr B Dandy
CARRIED
Council Procedures
137.2007 That Council directs staff to act on resolutions of Council from each Council
meeting once the Minutes are publicly available as per advice given in the
Council Member’s Guide 2006 prepared by the LGA.
Cr K Burrows/ Cr R Seaman
CARRIED UNANIMOUSLY
138.2007 That the Chief Executive Officers Report, as printed in the Agenda, circulated
and tabled, be accepted.
Cr P Hitchcock/ Cr T Tesselaar
CARRIED
CHAIRMAN’S REPORT:
• Attended AGM of Elliston CFS
• Attended LGA Annual General Meeting
PETITIONS:
Nil
TENDERS:
Nil
District Council of Elliston Page 5 of 6
April 2007 Ordinary Council Meeting

QUESTIONS WITH NOTICE:
Nil
QUESTIONS WITHOUT NOTICE:
Cr T Tesselaar
Queried whether letter had been sent to Venus Bay Caravan Park
CEO Responded that it would be sent this week
Cr K Burrows
Queried whether Council would be agreeable to be the grant funding facilitator for the Lock Public
Institute Association’s grant application for toilets
139.2007 That Council is agreeable to be the grant funding facilitator for the Lock Public
Institute Association Inc.’s grant application should it be successful in the grant.
Cr K Burrows/ Cr P Hitchcock
CARRIED
Cr K Burrows
Advised that the Minister will be revisiting the responses from the Native Vegetation Council.
Expressed her thanks and appreciation to be able to attend EPLGA and LGA conferences this
year.
Cr R Seaman
Requested that the letter he tabled at the meeting be included in next month’s agenda.
OTHER BUSINESS:
Nil
DATE OF NEXT MEETING:
The next Council meeting is to be held on 21 May 2007 at Elliston Council Chambers at 9:30am
CLOSE:
The meeting closed at 5.50pm
District Council of Elliston Page 6 of 6
April 2007 Ordinary Council Meeting