JOB DESCRIPTION FOR MEMBERSHIP AND AFFILIATE ...

JOB DESCRIPTION FOR MEMBERSHIP AND AFFILIATE RELATIONS
DIVISION ASSOCIATE
G.4. Membership and Affiliate Relations Associate
Adds all new members and renew members that were on EFT (Electronic
Fund Transfer or bank draft) the prior year. Adds all EFT members to the
membership database. Works with local affiliates and members as
contact for EFT related issues.
Reconciles EFT members each month with NEA EFT roster and bank
deposit. Runs NEA roster reversals and reconciliation for EFT.
Assists in proration of all partial cancel records and deletion of members
who opt out any time during the year.
Assists in year end reconciliation of state records, including changes in
demographic data and member status (drop, cancel, category, etc.).
Alphabetizes and files forms and rosters after they are entered into the
membership database.
Assists membership and member benefits with mailings.
Receives phone calls relative to membership and requests for materials.
Advises Manager of Membership and Affiliate Relations on design of
membership processing materials (enrollment forms, rosters, cards, etc.).
Assists in training for TEA staff and local personnel on the Individuals and
Affiliates System Database.
Prints mailing labels, rosters, 4x6 cards for affiliates, as requested through
a TEA professional staff member or local officer.
Provides membership reports for staff and board as requested.
Assists in balancing dues in obligation with actual amount received for
each local association.
Enter data from membership enrollment forms into membership database.
Updates data on membership rosters.
Works files rejected from the membership database.

Insures dues payments are forwarded and explained to Finance.
Acts as system support as needed for terminal server locals.
Serves as backup to other membership division personnel.
Assists in preparation of credentials data for TEA Representative
Assembly.
Works at TEA Representative Assembly in credentials changes.
Attends NEA membership system user meetings and training sessions as
necessary.
Conducts queries in membership database to produce customized and
standard reports.
Runs AR labels for Legislative Report.
Serves as processing liaison between TEA and Tennessee Retired
Teachers Association.
Accepts such other responsibilities as may be reasonably assigned by the
Coordinator of Membership and Affiliate Relations.
Be primarily responsible to the Manager of Information Technology and
Services.
Perform other duties as may be reasonably assigned by the Manager of
Information Technology and Services, the Manager of Business Affairs
and the Executive Director.