Church Office Administrator – Job Description – June 2013

Church Office Administrator
York Street Church of Christ is a church that is seeking to help people meet Jesus, become like Him
and be equipped to impact the local and global community. We are a large regional church with an
average of 400+ people attending on any given Sunday. With many different ministries and activities
we aim to be a church that is All About Life.
The Church Office Administrator has a key role in the life of the church. Often the Church Office
Administrator will be the first person people from the church and community will speak to when they
either enter the church or contact the church via phone or email. This means the Church Office
Administrator needs to not only be competent with administration duties but to also be able to relate to
and present well to all people.
It is essential the person embraces the church’s vision and core values, is mature in their Christian
faith and character, works well with others in a team environment, and has high level office,
management and computer skills. The successful candidate will provide support to the Ministry Team,
Church Operations Manager and also to the various ministries of our church.
Job Specification
General Office Duties
o Telephone – administration of NEC System including “switch board” duties
o Mail – collecting, sorting and distribution
o Email – manage general incoming emails
o Computer work
• To competently use Microsoft Word, Outlook, Excel, PowerPoint, Publisher
and Adobe InDesign (training available)
To maintain and operate the Pastoral Care program (some training provided),
including using the linked SMS Global program for communication such as
roster reminders
o Photocopying – administration of photocopier functionality and resources
o Inventory – maintaining adequate office and church supplies
o Running “errands” within Ballarat using own transport (expenses will be reimbursed)
o Ensuring staff kitchen and church foyer are maintained in a tidy state
To recruit, train, encourage and supervise administrative volunteers
To respond to queries regarding the programs at the Church, directing questions where
appropriate
To write letters, communication, prayer requests, newsletters and reports as needed
To update and maintain the Church’s webpage with basic information
To assist with bookings of the Church facility
To assist with the preparation and distribution of church rosters
To manage the recording of data such as church attendance and connect card information
To assist with maintaining the church library
Other duties as may be required from time to time
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Person Specification
Possess initiative, flexibility and ability to adapt appropriately to changing requirements and
situations.
Discerning, resourceful and personally organised. Able to deal with a number of issues at the
one time. Initiative – get-things-done person. Work well as member of a team. Teachable, and
able to accept correction.
Ability to communicate effectively and establish credibility and good working relationships with
people within the Church and the wider community. Excellent communication skills, both
verbally/phone and in writing.
A person that is honest, loyal, and able to maintain confidentiality.
A person of integrity.
Attend Sunday services and be an active part of our Church family.
Be committed to the values and beliefs of the York St Church of Christ.
Be Kingdom minded and able to work with other church groups.
Maintain a strong personal walk with the Lord by giving quality time to prayer, reflection, Bible
reading etc.
Accountability
Be accountable to the Church Operations Manager.
Hours of Work
32 hours per week (Monday to Friday) - the number of hours per day is negotiable.
This is a permanent part time position.
Review Period
This appointment will be subject to a 3 month review before being deemed permanent.
Remuneration
Long service leave and annual leave will accrue at award rates.
This position is covered by the Clerks – Private Sector Award 2010.
To Apply
Applications can be posted to:
Or emailed to:
Kristin O’Brien
410 York Street
Ballarat, Vic, 3350
o’brien.kristin@yorkst.com.au
Applications close at 5pm on Monday 1 st July, 2013.
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