notice inviting applications for empanelment of contractors/vendors

APPLICATION FOR EMPANELMENT OF CONTRACTORS
The Director, NITTTR, Chennai invites applications in the prescribed format for
empanelment of contractors for executing maintenance works of the NITTTR, Chennai.
The panels of contractors shall be as per the following.
Category
Type of
Contractor
Upper Limit of
Work (Rs.)
Works to be executed
Category A
Category B
Civil Rs. 5.00 lakhs Civil works (including Plumbing, Repair
and Maintenance works of Civil).
Furnishing Rs.5.00 lakhs Furnishing Works (Including civil,
electrical, etc.)
Electrical & Air
Conditioning
Rs.5.00 lakhs Electrical works including UPS wiring
(including maintenance) and AC work
including supply, servicing, repairs, AMC,
etc.
Civil Rs.1.00 lakhs Civil works (including Plumbing, Repair
and Maintenance works of Civil).
Furnishing Rs.1.00 lakhs Furnishing Works (Including civil,
electrical, etc.)
Electrical & Air
Conditioning
Rs.1.00 lakhs
Electrical works including UPS wiring
(including maintenance) and AC work
including supply, servicing, repairs, AMC,
etc.
The eligible and interested contractors may download the application from the
Institute’s website www.nitttrc.ac.in.
The duly completed document in the prescribed format with all supporting documents
shall be sealed in a cover and super scribed as ‘Application for EMPANELMENT of as
Contractors for maintenance Works’ at the following address on or before
21.06.2010 up to 05:00 PM
The Director,
NITTTR, Taramani,
Chennai – 600 113.
For any clarification please contact Tel : 044-22545435 / 22545439
The Institute reserves the right to accept or reject any or all the applications without
assigning any reasons thereof, and its decision of selection will be final.
Date:
DIRECTOR
GENERAL RULES AND INSTRUCTIONS TO THE INTENDING APPLICANTS
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1. The details of the applicants and their experience shall be furnished in the
prescribed “Application Format” only. If required, particulars can be furnished in
Annexure but such details shall be clearly mentioned in the respective columns of the
Application Format.
2. If a Contractor intends to apply for more than one category, separate application
form should be submitted. Only one application format can be used for application of
one category.
3. All the documents submitted along with the application format should be
numbered.
4. The authorized person of the firm/ company shall sign in all the pages of the
application with seal of the company/ firm.
5. The Institute shall not bear any cost of the applicant on account of application,
for providing necessary clarifications or attending discussions.
6. Documentary proof with respect to the prequalification criteria shall be furnished
along with the application form. In this regard, copies of the work orders and completion
certificates and or such other documents shall be submitted.
7. In case of Contractors applying for Electrical Works, in addition to the above,
they should necessarily submit License for Electrical Contractor failing which their
application shall not be considered.
8. In case of Air Conditioning Contractor they should necessarily submit the certified
copies of registration with Sales Tax/Vat & Service Tax. They should also submit certified
copy of Authorized Dealership of any branded AC Company. Failing to submit above
documents, their applications shall not be considered.
9. The empanelment will be made for a specific category depending on the
credentials submitted. Institute has the right to call quotations/tender from any of the
empanelled agencies or from selected agencies or from all the agencies, depending on
the exigencies, nature & magnitude of the work. No representation from the empanelled
agencies in this regard shall be entertained.
10. The evaluation will be based on the experience, reputation, empanelment with
other Govt. institutions, Banks, PSUs, manpower & logistical support of the
applicant, their financial capabilities, etc and if found necessary may also include
inspecting the works undertaken by them for which, necessary co-ordination shall
be made by them. The Institute shall not reimburse any cost incurred by the
applicant for any necessary site visit.
11. Decision of the Institute regarding selection/ rejection for empanelment will be
final and binding and no further correspondence will be entertained.
12. If, information and details furnished by applicants are found to be false at any
time in future, which comes to the notice of the Institute at a later date, the
empanelment of such applicant is liable to be cancelled immediately.
13. Applications received after the due date and time shall not be entertained. Any
application sent by post shall reach the relevant address by the latest date and
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time. The Institute shall not take responsibility for delay in delivery of any
application in any kind of postage. In case of Hand delivery, the sealed
application may be dropped at the designated tender box placed at the aforementioned
address.
14. The Applicants having their office in Chennai will be preferred. The empanelment
shall be valid for a period of one year from the date of intimation letter to the
empanelled Applicants.
15. NITTTR, Chennai reserves its right to reject any or all the applications without
assigning any reasons whatsoever.
16. NITTTR is not responsible for any damage for property / person and loss of
materials.
17. The water charges 1.5 % will be charged by the NITTTR.
18. In case of any dispute/problem arising out of or in connection with contract, will
be resolved within the jurisdiction of Chennai.
19. The contractor should not have any relatives in the NITTTR, if found, their
applications will be rejected.
SCOPE OF WORK
The panel of Civil Contractors shall be mainly used for civil engineering works like
earthwork, masonry, plastering, R.C.C. and P.C.C. works, painting, flooring, plumbing &
sanitary, water proofing, demolition works, structural steel fabrication and other allied
works for the institute and staff quarters.
The Electrical Contractors will be mainly used for internal and external electrification,
associated cabling, earthing, wiring for air-conditioners, UPS, liaisoning with
govt./private organisations for obtaining additional power, breakdown/normal repairs
and other allied works for various branches / offices/residences of the bank.
The scope of work of Contractors for Furnishing mainly involves erection of partitions,
counters, paneling, false ceiling, cavity flooring, furniture and fabricated workstations
and other allied works for in the institute and staff quarters. The scope of Furnishing
Contractor shall also include the scope of work of above Civil & Electrical contractors.
The Contractors for Air Conditioning shall include supply, installation, servicing, repairs,
AMC, etc. of the Air Conditioners.
ELIGIBILITY CRITERIA
3

General Eligibility criteria applicable for all types of contractors
1. The contractor who intends to apply should have the experience of successfully
executing the following quantum of “Similar Works” such as original works,
repair works and maintenance works for Government departments/public sector
undertaking/ central autonomous bodies/ state autonomous bodies/ financial
institutions or other reputed firms during last 5 years as on as under.
Three similar completed works costing not less than the amount equal to
40% of the cost limit in the respective Class
OR
Two similar completed works costing not less than the amount equal to 50% of
the cost limit in the respective Class
OR
One similar completed work costing not less than the amount equal to 80% of
the cost limit in the respective Class.
*Similar Works shall be the works related to the brief SCOPE OF WORK
mentioned above.
2. The contractors of Category A should
₃
₃
have well-established office in the respective centre with adequate staff.
be an assessee of Income Tax
Specific Eligibility Criteria for Contractor
Contractors for Electrical Work
₃
The Contractor should have valid electrical contractors license issued by the
Electrical Inspectorate/ government agencies.
Contractors for Furnishing Work
₃
The Contractor should execute the Electrical works through license holders only.
If during any period of empanelment it has been found that the electrical works
connected to furnishing works is not executed through such licensed operators, the
empanelment of the contractor is liable to be cancelled.
Contractors for Air Conditioning Work
₃
The Contractor should have valid Authorized Dealership of any one of the
branded AC Companies. The self-attested photocopy of the Dealership Certificate should
necessarily be enclosed with the application. The Contractors which do not have
authorized dealership shall only be eligible for repair, maintenance, servicing works &
AMC, provided they have executed such works for other organizations.
Note:
• The contractors who have undertaken the works for Govt. organizations will be
preferred.
• All contractors must be Income Tax Assessee. The contractors, who are not
Income tax asseesees, will not be considered for empanelment.
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APPLICATION FOR EMPANELMENT OF CONTRACTORS
(Please tick
√
the category)
Category A (More than 5 Lakhs)
Category B (Less than 1 Lakh)
1 a) Name of the Applicant/ Organisation.
b) Address of the Registered office.
Telephone No.
Fax No.
E-mail ID
Contact Person
2 Year of Establishment.
3 Status of the Firm (Whether sole proprietorship,
Partnership, Private Ltd., Co. etc.) (Enclosed
certified copies of documents as evidence) In
case of proprietorship, contractor to submit
affidavit for proprietorship as per Proforma-4)
4 Name of the Proprietor / Partners / Directors of
the Organisation / Firm
a)
b)
c)
5 Whether registered with the Registrar of
Companies/registrar of firms. If so, mention
number and date (Enclose certified copies
as evidence)
6 Whether registered in the panel of other
organizations/statutory bodies, such as
CPWD, PWD, IITs, CLRI, CSIR, MES, Banks
etc., furnish their names, category and date of
registration (please enclose proof)
i)
ii)
iii)
iv)
v)
7 Total amount of earning of contractor in last
three years.
2007-08
2008-09
2009-10
8 Copy of Electrical Contractor License to be
enclosed in case of Electrical Contractors
9 Name and address of Bankers. Enclose Solvency 1.
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Certificate from Bankers (Solvency Certificate
is necessary for Civil & Furnishing Contractor
only). (Solvency Certificate* as on date
from Revenue Department to be enclosed for
indicating satisfactory financial capacity of the
Organization)
(*Not required for Category B contractor)
10 What are your field of activities? Mention the
fields on preference basis.
i)
ii)
iii)
11 Whether an assessee of Income Tax. If so,
mention PAN. Copy of PAN CARD to be
enclosed. Furnish Income Tax Clearance
Certificate.
2.
3.
12 Detailed description and value of work done
(Proforma 1)
13 Detail of key personnel permanently employed
(Proforma No.2) & other relevant information
Proforma 3)
14 Furnish the name of three responsible
persons alongwith their designation,
addresses, telephone number, etc. for whose
organizations, you have completed the above
mentioned jobs and who will be in a position to
certify about the performance of your
organization.
15 Specify the maximum value of work executed in
a year.
1.
2.
3.
16 No. of supplementary sheets attached
D E C L A R A T I O N
All the information furnished by me / us here above is correct to the best of my
knowledge and belief.
I / we have no objection if enquiries are made about the work listed by me / us in the
application.
I / we agree that the decision of NITTTR in selection of contractors will be final
and binding to me / us.
Place : SIGNATURE OF CONTRACTOR
Date : NAME & DESIGNATION
SEAL OF ORGANISATION
6

PROFORMA – 1
PARTICULARS IN RESPECT OF WORK EXECUTED FOR OTHERS DURING LAST FIVE (5) YEARS
Sl.
No
Name of work/
Project with
address.
Short Description of
the Work
Name &
Address o f
the owner.
Value of
Work
Executed
(Rs.)
Stipulated
Time of
completion
(months)
Actual
Time of
completion
(months)
Name of
Architect/
Consulting
Engineer
1 2 3 4 5 6 7 8
Notes :
a) Information has to be filled up specifically in this format. Please do not write remark “As indicated in
Brochure”.
b) Date shall be reckoned as on
c) For certificates, the issuing authority shall not be less than an Executive In charge.
7

PROFORMA – 2
KEY PERSONNEL PERMANENTLY EMPLOYED
Sr.
No Name Designation Qualification Experience
Years with
the firm
Any other
1 2 3 4 5 6 7
8

OTHER RELEVANT INFORMATION
PROFORMA - 3
i)
WORK FORCE
Permanently Employed No. Any Other Years with the Firm
a) Masons
b) Carpenters
c) Mechanics
d) Electricians
e) Mate/Helpers
f) Others
ii)
Workshop Facilities
Location Land Area Type of Structure
a)
b)
c)
Type of Facilities
iii) List of Major Constructional Equipment in Possession of the Firm
9

NATIONAL INSTITUTE OF
TECHNICAL TEACHERS TRAINING & RESEARCH,
TARAMANI, CHENNAI.
AFFIDAVIT
PROMORMA – 4
(On Non Judicial Stamp Paper of appropriate value in case the individual
who is the sole proprietor of the firm)
I …………………………………………… son/daughter of ……………………………………
Age …… years, occupation ………………………………….. r/o ……………………….............
………………………………………………………………………………………………………
do hereby state on oath as under.
That I am residing in ……………………………………………………………………………….
…………………………………………………………………. Locality of District since last ….. Years.
That I am the sole proprietor / authorized signatory of the firm of a preparatory
concern name and style as “…………………………………………………………………………”
having its office at ……………………….. District ………………… dealing in business of
Government, Civil contracts and ancillary works attached thereof.
Hence this affidavit.
Deponent
Note : This affidavit should be notarized.
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Check List of the Application
SL.
No.
Description
1 Proof of year of Establishment.
Yes/No
2 In case of proprietorship, affidavit for proprietorship as
per Proforma-6 enclosed
3 Certified copies of Registration (Partnership firm, company,
etc.) enclosed
4 Certified copies of registration with CPWD/PWD/Govt. /
PSU/Banks/CSIR/CLRI/IIT.
5 Audited balance sheet and profit & loss account (audited) for
last three years enclosed
6 Solvency certificate as on date from Revenue Department to
be enclosed for indicating satisfactory financial capacity
of the Organization
7 Certified copies of income tax clearance certificate
8 Copy of the PAN card enclosed
9 Filled in Proforma 1, Proforma 2 & Proforma 3
10 Certified copies of Performance Certificates in support of
Proforma 1 & 2.
11 Whether all the pages of the applications are signed by the
applicant
12 Whether the signatory has the Authorization? The certified
copy of authorization for signing such documents enclosed.
13 Whether all the pages of the application are serially
numbered?
14 Copy of Valid Electrical License enclosed.
11