2012 - 2013 catalog - Delta College

4. The faculty/staff will notify his/her Division Chair or immediate
supervisor in writing within twenty-four (24) hours of any removal
from the class/campus area. The written report must include the
student’s identity and the behavior that was considered to be
disruptive and witnesses to the behavior. Sufficient detail must
be provided to allow the Chair/Supervisor to assess whether or
not the policy and this procedure was followed.
5. Upon receipt of this notice, the Division Chair/Supervisor must
immediately attempt to contact the student by phone, with a
follow-up by e-mail, notifying him/her of the opportunity to
explain the incident from the student’s point of view. In addition,
this notice will include the date by which the student must
respond back to the Division Chair/Supervisor (or designee) or
else forfeit his/her right to appeal. Generally, the student will be
given three (3) class* days to respond in person, by phone, or
mail (postmarked).
6. Within twenty-four (24) hours of the conclusion of the meeting
to review the removal, the Chair/Supervisor will decide if the
removal was justified. The Chair/Supervisor may find it necessary
to consult with other College employees, students, or records for
additional information upon which to base his/her decision. The
Chair/Supervisor may support or deny the removal, or make
other arrangements for the student.
7. Expulsion from the college is an extraordinary remedy that must
be approved by the Chair/Supervisor, the appropriate Dean, and
either the Vice President of Instruction or the Vice President of
Student and Educational Services.
8. The decision will be conveyed to the student and the faculty/
staff member who caused the removal as soon as possible, either
in person or by phone or e-mail. A written confirmation of the
decision will be sent to both the staff member and the student
within three (3) class days.
9. Within three (3) class days of the receipt of the written decision,
the student or the faculty/staff member may appeal the decision
in person, by phone, by e-mail or in writing to the appropriate
decision maker (identified in the written decision) whose decision
will be final.
10. Each step of the process should proceed as quickly as possible,
while maintaining fairness and objectivity.
*For the purpose of this policy, class days include only Monday-Friday
when Delta College classes are in session.
Student Violation of College Rules and
Regulations
This process is to be used to file complaints involving violations of
College rules or regulations by Delta College students. Every effort
will be made to first resolve conflicts through informal discussion with
the involved parties. If this fails, a written complaint may be filed as
outlined below. In computing any time limits specified under these
procedures, Saturdays, Sundays, official school closings, and holidays
will be excluded. These time limits may be adjusted by written mutual
consent of the parties concerned or by the Office of Vice President of
Student and Educational Services based on mitigating circumstances.
Both parties to the complaint have the right at all levels of this policy
to present evidence and to question the evidence of the other. Both
parties may have a College employee or College student who is not an
attorney serve as their advisor or advocate during proceedings under
this policy, and that advisor or advocate may take an active role in the
proceedings. The Senate President will, in a manner consistent with
the spirit of the Grievance policy, take all reasonable actions necessary
to guarantee that all proceedings occur in a fair and objective manner.
I. Complaint Filing
A. A complaint alleging violations of a College rule and/or regulation
may be filed in writing against any student through the Office of the
Vice President of Student and Educational Services, or the Office of the
Campus Department of Public Safety on a State of Michigan Standard
Incident Report form. Complaints must be filed within 7 working
days of the incident or within 7 working days of the date the violation
becomes known. This report will then be forwarded to the Office of
Vice President of Student and Educational Services for action.
B. The Vice President of Student and Educational Services or designee
will take one (1) of the following actions after consultation
with the parties involved and undertaking other investigations
that may be appropriate under the circumstances:
1. Dismiss the complaint.
2. Conduct an informal hearing and invoke a sanction if the
alleged violation is admitted.
3. Refer to a Case Review Officer selected from a list prepared
by the first day of fall semester each year by the Office of the
President. The Case Review Officer will be named within
seven (7) working days of the receipt of the complaint.
C. The action taken by the Office of Vice President of Student and
Educational Services (or designee) will be communicated to the
parties involved in writing.
II. Case Review
A. Purpose: To consider complaints referred by the Office of the Vice
President of Student and Educational Services and to recommend
appropriate action to be taken by the Office of the Vice President
of Student and Educational Services.
B. The Case Review Officer will conduct a case review, normally
including discussion with all parties involved; prepare a written
report; and recommend one of the following actions to be taken
by the Office of the Vice President of Student and Educational
Services:
1. Dismiss the complaint.
2. Invoke a specific sanction.
3. Activate the Formal Hearing Panel.
C. The Case Review Officer will make a recommendation within
seven (7) working days of receiving the complaint.
D. Action by the Office of the Vice President of Student and Educational
Services shall be communicated to the parties involved
in writing.
E. Appeals to the recommendation of the Case Review Officer must
be submitted to the Vice President of Student and Educational
Services within seven (7) working days of receipt of the Case
Review Officer’s recommendation. If the Vice President of
Student and Educational Services cannot resolve the case to the
satisfaction of the parties involved, he/she will activate a formal
hearing panel.
III. Formal Hearing Panel
A. Members of the Formal Hearing Panel will serve for one (1) academic
year (beginning the first day of the fall semester through the first day
of the following fall semester) and include:
1. A chairperson who has not previously ruled on the case,
designated by the Office of the Vice President of Student and
Educational Services. The chairperson may vote only to break
a tie.
2. Three (3) students - selected by the Student/Senate Liaison
Committee.
Delta College 2012-2013
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