Eclipsys Clinical Documentation
Eclipsys Clinical Documentation
Eclipsys Clinical Documentation
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<strong>Clinical</strong> <strong>Documentation</strong><br />
Introduction to:<br />
Flowsheets<br />
2/5/2010 1
Introduction<br />
• This slide show is designed to give you a<br />
basic overview of Flowsheets in SAC<br />
(Sunrise Acute Care) system, before<br />
attending class.<br />
2/5/2010<br />
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Background<br />
• <strong>Eclipsys</strong> electronic clinical documentation<br />
is generally a “point and click” system that<br />
allows you the user to chart simple to<br />
complex notes with just a few clicks of the<br />
mouse<br />
• This slide show will provide an overview<br />
the terminology and mechanics of<br />
entering data into flow sheets.<br />
2/5/2010<br />
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Overview<br />
• All of our documentation should work<br />
together to form a picture of our patient’s<br />
condition, treatment, and outcomes.<br />
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Admission<br />
Assessment<br />
Care Plan<br />
Med Admin<br />
Orders &<br />
Results<br />
Daily Nurses<br />
Notes<br />
Patient<br />
Education<br />
Ancillary<br />
Depts<br />
Procedures<br />
Discharge<br />
Planning<br />
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Flowsheets<br />
• A flowsheet is a document that contains<br />
information that is entered repeatedly<br />
across time, such as Vital Signs and I&O.<br />
• It is usually set up in a grid format with<br />
time columns.<br />
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Vital Sign Flowsheet<br />
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What do they all MEAN??<br />
• There are lots of new<br />
terms you will hear<br />
when learning about<br />
flowsheets<br />
• Time Columns<br />
• Observations<br />
• Parameters<br />
• Lists<br />
• Cell<br />
• Value/Data<br />
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Flowsheet Terms<br />
Time Column<br />
Observation<br />
Parameter<br />
Value/Data<br />
Cell<br />
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Flowsheet TAB<br />
• To get to the flowsheet, first select your<br />
patient from the patient list then select<br />
Flowsheet from the tabs<br />
• or the icon<br />
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Documenting on a Flow Sheet<br />
• To chart on a<br />
flowsheet you<br />
must choose the<br />
correct<br />
flowsheet from a<br />
list in the lower<br />
left corner<br />
2/5/2010<br />
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Adding a Time Column<br />
Time Columns may already be created on the flowsheet<br />
when you open it. However there may be situations,<br />
where you may have to add a time column. Examples<br />
would be charting a follow up pain assessment or your<br />
patient becomes feverish.<br />
To add a time column:<br />
1. Right-click on the top of any time column.<br />
2. Select Add New Time Column<br />
3. In the “Set Date Time” dialog box, choose the appropriate<br />
date and enter the time.<br />
4. Click OK.<br />
2/5/2010<br />
5. Your new column should now appear on your flow sheet.<br />
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Right Click<br />
Here<br />
2/5/2010<br />
Type in the<br />
time here<br />
and click OK<br />
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New Time<br />
Column<br />
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Observations<br />
• What are Observations?<br />
• Observations are the data elements clinicians<br />
collect about patients<br />
• Temperature<br />
• Blood Pressure<br />
• Pain<br />
• All are examples of Observations.<br />
• Sometimes they are also called parameters<br />
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More about Observations<br />
(they must be important)<br />
• Some observations are on the flowsheet as soon<br />
as you open the flowsheet<br />
• These are observations that all patients need to have<br />
documented.<br />
• Temperature, heart rate, blood pressure, are examples of<br />
these types of observations.<br />
• Some observations have to be added<br />
• These are observations that not every patient would<br />
need charted<br />
• Capillary glucose would be an example<br />
• If the observation you need isn’t on the flowsheet it must be<br />
added.<br />
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Adding an Observation Parameter<br />
1. Right-click on an observation parameter or in the<br />
gray area at the top of the flowsheet<br />
2. Choose “Add Parameter” from the drop-down list<br />
3. A box opens with the parameters available to be<br />
added to the flow sheet<br />
4. Click on the parameter(s) in the left box and click<br />
the Add button.<br />
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Right Click in<br />
This Area<br />
Select add<br />
Parameter<br />
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Add the observation<br />
you want from this<br />
side, then click add,<br />
then click OK<br />
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The new<br />
Observation<br />
is added to<br />
the flowsheet<br />
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Documenting an Observation<br />
1. Some observations are numbers<br />
• Temperature, Heart rate<br />
2. Some are values picked out of a list of choices<br />
• Pain location, Blood pressure reading location<br />
3. Sometimes, the value you want won’t be on the<br />
list and you must type it in.<br />
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Different ways of charting an<br />
Observation<br />
• The (degrees F) observation is a numeric<br />
value noted by the ### in the cell<br />
• You can only type numbers when you see this<br />
type of observation<br />
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• The site however, is a list value.<br />
• Click in the circle (also called a radio<br />
button) and select where you took<br />
the patient’s temperature.<br />
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List Choices<br />
• SAC uses 2 types of lists: suggested and<br />
restricted. Note the Restricted list does not have<br />
an empty box at the end of the list<br />
Restricted, you must<br />
select a choice provided<br />
Suggested, you may<br />
select a choice or type one<br />
of your own in the box<br />
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• In the previous slide I typed “PVC” in the<br />
box, here is how my choice is displayed:<br />
• When the cell is too small to display the<br />
value a blue arrow is displayed, hover with<br />
the mouse to see the value<br />
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More about Lists<br />
This box filters the<br />
list choices to find<br />
the one you need<br />
quickly<br />
By typing<br />
“L” in the box<br />
now you can<br />
only see the<br />
choices that<br />
start with “L”<br />
from the list<br />
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Again if your choice<br />
isn’t in the list<br />
you can type your own<br />
26
One more thing about Lists<br />
• Sometimes you can choose more than one choice<br />
from a list.<br />
A list with radio buttons (circles)<br />
means you can only<br />
choose one choice in this<br />
list<br />
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A list with check boxes (squares)<br />
means you can choose one or more<br />
choices from the list<br />
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Ok, I’ve entered my information<br />
now what?<br />
Once you’ve entered<br />
your observations, click the<br />
Save button<br />
• After you select save, enter your password, and<br />
you are done.<br />
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What do the arrows mean?<br />
A single or set of two red arrows display<br />
above your observation, this means that the<br />
observation is out of range—high or low—to<br />
alert you of the fact. A double red arrow<br />
means a critical value.<br />
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What if I make a mistake?<br />
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Oops!<br />
Nobody is perfect, so there will be times when you will<br />
need to correct your work. If you make a mistake,<br />
simply click on the cell where you need to make the<br />
change and enter the correct information.<br />
Remember, you must save your work before leaving<br />
the flowsheet.<br />
A red C will display above any corrected data.<br />
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Conclusion<br />
• This ends the intro to <strong>Clinical</strong><br />
<strong>Documentation</strong> Flowsheet slide show<br />
• This slide show is not intended to replace<br />
classroom training or practice, it is only to<br />
serve as preview of the system prior to<br />
attending class.<br />
2/5/2010<br />
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