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Tirupathi Urban Development Authority divulge any such information unless it is ordered to do so by any authority that has the power under law to require its disclosure. 5.4 Clarifications To facilitate evaluation of Bids, TUDA may, at its sole discretion, seek clarifications in writing from any Bidder regarding its Bid. Notwithstanding anything contained in the RFP, TUDA reserves the right not to take into consideration any such clarifications sought by it for evaluation of the Bid. 5.5 Bid Evaluation 5.5.1 This RFP has been issued in response to proposal by Original Project Proponent. The purpose of the Bid is to identify the Bidder who submits a responsive Bid, meets the minimum technical and financial capability criteria, submits a Techno-Business Proposal which meets the minimum threshold under detailed technical evaluation and who offers the best financial terms to TUDA. Such financial terms (Preferred Proposal) shall be benchmarked with that proposed by Original Project Proponent and if found better, the Original Project Proponent shall be given a chance to match the same. In the event that the Original Project Proponent doesn’t match the Preferred Proposal, if it is better than original offer, the Project shall be awarded to the Bidder who submitted the Preferred Proposal. 5.5.2 Bids not accompanied by “Other Submissions” shall not be evaluated. 5.6 Stage 1 : Responsiveness of Bid 5.6.1 In Stage I of Bid Evaluation, the “Other Submissions” as stated in Section 4.10.6 submitted by the Bidders shall be checked for compliance with the requirements of the RFP. Prior to evaluation of Covers 1, 2 and 3, TUDA will determine whether each Bid is substantially responsive to the requirements of the RFP. A Bid shall be considered responsive if the Bid satisfies the criteria stated below: a. The Proposal should be submitted with Other Submissions as stipulated in Section 4.10.6 b. Is received by the Bid Due Date including any extension thereof pursuant to Section 4.11. c. Is signed, sealed and marked as stipulated in Section 4.10. d. Contains all the information in formats specified in this RFP. e. Contains all the formats specified in this RFP. f. Mentions the validity period of the Bid as set out in Section 4.5. g. Provides the information in Reasonable Detail (“Reasonable Detail” means the details which but for minor deviations, contains the information, which can be reviewed and evaluated by TUDA without communication with the Bidder). TUDA Request For Proposal Development of Integrated Tourism Temple Township on Public Private Partnership Basis 25
Tirupathi Urban Development Authority reserves the right to determine whether the information has been provided in Reasonable Detail. 5.6.2 A Bid that is substantially responsive is one that conforms to the preceding requirements without material deviation or reservation. A material deviation or reservation is one (i) Which affects in any substantial way the scope, quality, or performance of the Project, or (ii) Which limits in any substantial way, inconsistent with the RFP, rights of TUDA or the obligations of the Bidder under the Development Agreement, or (iii) Which would affect unfairly the competitive position of other Bidders presenting substantially responsive bids. 5.6.3 TUDA reserves the right to reject any Bid which is non-responsive and no request for alteration, modification, substitution or withdrawal shall be entertained by TUDA in respect of such Bids. The Bids of “Responsive” Bidders shall be evaluated in the following steps: 5.7 Stage 2 : (Cover 1)- Evaluation of Technical and Financial Capability In Stage 2 of Bid evaluation, only those Bids that are found to be responsive to the requirements of the RFP as specified in Section 5.6 above would be opened for assessing their qualification for technical and financial capability to undertake the Project as per Section 6. The technical and financial capability of the Bidders would be assessed based on the evaluation process and minimum threshold requirements as set by TUDA as per Section 6. The Bidders would be evaluated on parameters as defined in Cover 1 (Criteria for Evaluating Technical and Financial Capability) and the Bidders found to be Technically and Financially Capable would be eligible for the next stage of the selection process. The Techno-Business Proposal (Cover 2) and Commercial Offer (Cover 3) of the Bidders not found to be Technically or Financially Capable would be returned unopened. 5.8 Stage 3 : (Cover 2) - Evaluation of Techno-Business Proposal The Evaluation criteria for the Techno-Business Proposal to be submitted are detailed in Section 7 of this Document. The Techno-Business Proposals of Bidders qualified under Stage 2 shall be evaluated in detail and would be evaluated for past experience, technical and managerial capability, project plan and presentation. The Bidders who meet the minimum threshold under technical evaluation would be eligible for the next stage of the selection process i.e. opening of their Commercial Offers. The Commercial Offer (Cover 3) of Bidders who don’t meet the minimum threshold of technical evaluation would be returned unopened. 5.9 Stage 4 : (Cover 3): Evaluation of Commercial Offer Request For Proposal Development of Integrated Tourism Temple Township on Public Private Partnership Basis 26
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