TIRUPATI URBAN DEVELOPMENT AUTHORITY - TIRUPATHI ...

TIRUPATI URBAN DEVELOPMENT AUTHORITY 

REQUEST FOR PROPOSAL 

DEVELOPMENT OF INTEGRATED TOURISM TEMPLE 

TOWNSHIP ON PUBLIC PRIVATE PARTNERSHIP BASIS 

May 2007 

Tirupati Urban Development Authority 

(Govt. of Andhra Pradesh)

DISCLAIMER 

The information contained in this Request for Proposal (“RFP”) document or subsequently 

provided to Bidder(s), whether verbally or in documentary form by or on behalf of the Tirupati 

Urban Development Authority, (“TUDA” or “Government Representatives”) or any of their 

employees or advisors, is provided to Bidder(s) on the terms and conditions set out in this RFP 

document and any other terms and conditions subject to which such information is provided. 

This RFP document is not an agreement and is not an offer or invitation by the Government 

Representatives to any other party. The purpose of this RFP document is to provide interested 

parties with information to assist the formulation of their Proposal. The RFP document does not 

purport to contain all the information each Bidder may require. Neither TUDA, nor their 

employees or consultants make any representation or warranty as to the accuracy, reliability or 

completeness of the information in this RFP and it is not possible for TUDA to consider the 

investment objectives, financial situation and particular needs of each party who reads or uses 

this RFP. Certain prospective Bidders may have a better knowledge of the Project than others. 

Each prospective Bidder should conduct his own investigations and analysis and check the 

accuracy, reliability and completeness of the information in this RFP and obtain independent 

advice from appropriate sources. 

Neither TUDA nor their employees or consultants will have any liability to any prospective 

Bidder or any other person under the law of contract, tort, the principles of restitution or unjust 

enrichment or otherwise for any loss, expense or damage which may arise from or be incurred or 

suffered in connection with anything contained in this RFP, any matter deemed to form part of 

this RFP, the award of the Project, the information and any other information supplied by or on 

behalf of TUDA or their employees, any consultants or otherwise arising in any way from the 

selection process for the Project. 

TUDA reserves the right to reject any or all of the Bids submitted in response to this Request for 

Proposal at any stage without assigning any reasons whatsoever 

TUDA reserves the right to change any or all of the provisions of this Request for Proposal. Such 

changes would be intimated to all parties procuring this Request for Proposal.

TABLE OF CONTENTS 

GLOBAL INVITATION FOR PROPOSAL............................................................................................... 1 

DEFINITIONS............................................................................................................................................... 3 

INTRODUCTION ......................................................................................................................................... 6 

SELECTION PROCESS............................................................................................................................. 8 

PROCEDURES TO BE FOLLOWED..................................................................................................... 14 

EVALUATION PROCESS........................................................................................................................ 24 

TECHNICAL AND FINANCIAL CAPABILITY EVALUATION........................................................... 31 

TECHNO-BUSINESS PROPOSAL EVALUATION ............................................................................. 35 

COMMERCIAL OFFER EVALUATION ................................................................................................. 38 

PRINCIPLES OF THE CONSORTIUM MEMORANDUM OF UNDERSTANDING ........................ 40 

FORMAT OF THE COVERING LETTER .............................................................................................. 41 

DETAILS OF BIDDER.............................................................................................................................. 43 

FORMAT OF LETTER OF ACCEPTANCE .......................................................................................... 44 

PROFORMA OF BANK GUARANTEE FOR BID SECURITY........................................................... 46 

GUIDELINES FOR PROVIDING INFORMATION RELATED TO EXPERIENCE & CAPACITY . 49 

INFORMATION FORMAT FOR TECHNICAL CAPABILITY ASSESSMENT................................. 52 

TECHNO-BUSINESS PROPOSAL ........................................................................................................ 64 

COMMERCIAL OFFER FORMAT.......................................................................................................... 66 

SITE MAP ................................................................................................................................................... 68 

SAMPLE CALCULATIONS FOR COMMERCIAL OFFER ................................................................ 69 

EVALUATION FINANCIAL MODEL ...................................................................................................... 71 

DRAFT DEVELOPMENT AGREEMENT............................................................................................... 72 

PROPOSAL BY ORIGINAL PROJECT PROPONENT ...................................................................... 73

Tirupathi Urban Development Authority 

TIRUPATI URBAN DEVELOPMENT AUTHORITY 

GLOBAL INVITATION FOR PROPOSAL 

Development of Integrated Township on Public Private Partnership Basis 

1. Tirupati Urban Development Authority [TUDA] has been formed by the Government of 

Andhra Pradesh to coordinate and carry out planned development of the Tirupati town and 

surrounding areas. As per the provisions under section 13(1) of A. P. Urban areas (Dev) 

Act 1975, TUDA has been notified with Tirupati town and nearby villages spreading over 

Tirupati Urban, Tirupati rural, Renigunta and Chandragiri Mandals. 

2. TUDA has prepared a Master Plan covering 847.95 sq kms., with Region and Zonal Plan 

for the Tirupati Town. TUDA has also prepared accurate base map for the region using 

IKONOS Satellite images for the first time in India. 

3. TUDA has received a proposal from a developer (Original Project Proponent) for 

development of Integrated Tourism Temple Township having world-class state-of-the-art 

four star hotel, dormitories, entertainment complex, banquet hall, education facilities, 

commercial space, residences, play ground and green space under Public Private 

Partnership framework. The Integrated Tourism Temple Township is proposed to be 

developed over 140 acres of land at Surappakasam village. The proposal has been 

submitted under the Swiss Challenge Approach enabled u/s 19(ii) of The Andhra Pradesh 

Infrastructure Development Enabling Act, 2001. 

4. TUDA now invites interested and capable parties to develop the proposed Integrated 

Tourism Temple Township and submit their counter proposal under the Swiss Challenge 

Approach. 

5. For submission, evaluation and selection of a Developer for the Project a ‘Single Stage’ 

process is planned to be followed i.e. there will not be any separate Pre-Qualification Stage 

for shortlisting of Bidders. However, the Bidders would be required to meet the minimum 

threshold technical and financial capability criteria and qualify for undertaking the Project as 

set out in this Request for Proposal document (the “RFP”). This qualification assessment 

would be carried out as part of the current bidding and evaluation process. Only those 

Bidders that possess the minimum threshold Technical & Financial capability shall be 

considered for detailed technical evaluation. Only Bidders who clear the minimum threshold 

in detailed technical evaluation would have their Commercial Offer opened and evaluated. 

6. The interested parties would be required to submit detailed township development 

proposal. The salient details of the proposed township, technical and financial eligibility 

criteria, selection process and timetable are given in the RFP. Interested parties may obtain 

the RFP from the address given below up to June 17, 2007 on all working days between 

1000 hrs and 1700 hrs IST by written request. The request must clearly state “Request for 

Request For Proposal 

Development of Integrated Tourism Temple Township on Public Private Partnership Basis 

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Proposal for Selection of a Private Developer for Integrated Tourism Temple Township 

Project at Tirupati in Andhra Pradesh” and be accompanied by a non-refundable fee of 

Indian Rupees (“Rs”) 50,000 (Rupees Fifty Thousand only) by way of a crossed demand 

draft (non refundable) drawn in favour of ‘Tirupati Urban Development Authority’, payable 

on any scheduled bank in Tirupati. 

7. TUDA will not be responsible for any delay, loss or non-receipt of RFP sent by post / 

courier. Further, TUDA shall not be responsible for any delay in receiving the Bid and 

reserves the right to accept/ reject any or all applications without assigning any reason 

thereof. 

8. The RFP contains information about the Project, bidding process, Bid submission, 

qualification, Techno-Business Proposal and Commercial Offer requirements. The RFP is 

also available on the TUDA website (http://www.tuda.in). Bidders, who download the RFP 

document from the website, will be required to pay the non-refundable fee of Rs. 50,000 

(Rupees Fifty Thousand only), by way of a crossed Demand Draft (non-refundable) drawn 

in favour of ‘Tirupati Urban Development Authority’, payable on any scheduled bank in 

Tirupati, at the time of the submission of the Bid. 

9. Bid submissions must be received no later than 1500 hrs on June 18,2007 in the manner 

specified in the RFP at the address given below: 

Address for Communication: 

Vice Chairman 


Tirupati - 517501 

Tel.: +91-877-2225803 

Fax: +91-877-2225730 

Email: vctuda@gmail.com 



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SECTION 1 

DEFINITIONS 

Acre 

Acre is an area of 4046.9 square metres. 

Bid/ Proposal 

Bid shall mean the covers 1, 2, and 3 submitted by the Bidders in response to this RFP 

Document. 

Bidder/ Applicant 

Bidding Company or Bidding Consortium, as defined below that has submitted a Bid in 

response to this Document. 

Bidding Company 

If the Bid for the Project is submitted by a single corporate entity/partnership firm, it shall 

be referred to as the Bidding Company. 

Bidding Consortium 

If the Bid for the Project is submitted jointly by more than one entity, then this group of 

entities shall be referred to as a Bidding Consortium. 

Bid Security 

Bid Security shall have a meaning as referred in Section 4.4 of this Document. 

Category – II Projects 

Under the Andhra Pradesh Infrastructure Development Enabling Act, 2001, they are the 

projects where: 

(i) Government or Government Agency will be required to provide asset support; 

(ii) financial incentives in the form of contingent liabilities or direct financial support 

are required to be provided; 

(iii) exclusive rights are conferred on the Developer; 

(iv) extensive linkages i.e. support facilities for the project such as water connection 

etc. are needed. 

Commercial Offer 

The commercial offer submitted by the Bidder under Section 8. 

Consortium Member 

Each entity in the Bidding Consortium shall be referred to as a Consortium Member. 

Evaluation Financial Model 



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Nominal business plan issued by TUDA to Bidders under Section 8.2 for the purpose of 

submitting their Commercial Proposal. 

Good Industry Practice 

Good Industry Practice shall mean practices, methods, techniques and standards as 

changed from time to time that are generally accepted for use in the construction and real 

estate industry. 

Lead Consortium Member (LCM) 

In case of a Bidding Consortium, the Lead Consortium Member (LCM) shall be that 

Consortium Member vested with the prime responsibility of developing the Project. The 

Lead Consortium Member shall necessarily make the maximum equity contribution, and 

this equity contribution shall not be less than 51 % of the equity contribution held by the 

Developer in the Project Company. The LCM must be a corporate entity or partnership 

firm. The MOU to be entered into between the Consortium Members as per the pro forma 

presented in Exhibit 1 shall reflect the above. The LCM shall be the authorised 

representative of the Bidding Consortium and shall be liable to TUDA for all the 

obligations of the Bidder. 

Letter of Acceptance 

Letter of Acceptance shall have a meaning as referred in Exhibit – 4: FORMAT OF 

LETTER OF ACCEPTANCE of this Document. 

Letter of Award 

This would mean as defined in Section 5.10. 

Preferred Proposal 

The proposal submitted by a Bidder whose development plan is acceptable and which 

makes the best financial offer to TUDA under this RFP. 

Project 

The Project refers to the designing, financing, developing, building, marketing, operating 

and maintaining Integrated Tourism Temple Township in Tirupati. The integrated tourism 

temple township shall have world-class state-of-the-art four star hotel, dormitories, 

entertainment complex, banquet hall, education facilities, commercial space, residences, 

play ground and green space. 

Project Company 

Project Company shall mean the corporate entity to be floated by the Selected Developer 

for implementation of the Project. 

Responsiveness/Non-Responsive 

Responsiveness/Non Responsive shall mean as referred in Section 5.6 of this Document. 

RFP Document /RFP 



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This Request for Proposal document. 

Selected Developer 

The person selected by TUDA for development of the township and execution of 

Development Agreement after the Swiss Challenge Process. 

Swiss Challenge Method 

Under the Andhra Pradesh Infrastructure Development Enabling Act, 2001, when a 

Private Sector Participant (Original Project Proponent) submits an unsolicited or suomotu 

proposal and draft contract principles for undertaking a category II Project, not 

already initiated by the Government Agency or the Local Authority and the Government 

Agency or the Local Authority then invites competitive counter proposals in such manner 

as may be Prescribed by the Government. The proposal and contract principles of the 

Original Project Proponent would be made available to any interested Bidders; however, 

proprietary information contained in the original proposal shall remain confidential and will 

not be disclosed. The Bidders then will have an opportunity to better the Original Project 

Proponent's proposal. If the Government finds one of the competing counter proposals 

more attractive, then the Original Project Proponent will be given the opportunity to match 

the competing counter proposal and win the Project. In case the Original Project 

Proponent is not able to match the more attractive and competing counter proposal, the 

Project is awarded to the Private Sector Participant, submitting the more attractive 

competing counter proposal; 



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SECTION 2 

INTRODUCTION 

2.1 Tirupati 

Tirupati is a sacred place of pilgrimage and is situated at a height of 500 feet above the 

mean sea level in Chittoor district of Andhra Pradesh. Tirupati is famous for the temple of 

Lord Venkateswara, which is the richest shrine in the Hindu world and is the second 

richest religious shrine after Vatican. It is an important pilgrimage place with pilgrims 

climbing several hills to arrive at the hilltop town of Tirumala where the famous temple is 

situated. It is estimated that more that 50,000 people visit the temple everyday 

Tirupati city is the seat of the administration of Tirumala-Tirupati Devasthanam’s 

management as several of its offices are located here. It derives its importance and 

growth mainly due to its location as a pilgrim centre. It has also grown up as an important 

centre of education with the location of Sri Venkateswara University, Sri Padmavathi 

Mahila University, N.G. Ranga Agriculture University, Veterinary, Medical and several 

engineering and educational colleges. 

The population of Tirupati city is 227,657 (2001 census) spread over an area of 16.28 

square kilometers. Tirupati city is easily accessible by train and road. Renigunta junction 

on the way to Tirupati is on the Mumbai-Raychur-Chennai broad gauge line. It is also 

connected to the capitals of three southern states by road. It is about 580 kilometers from 

Hyderabad; 137 kilometers from Chennai and 248 kilometers from Bangalore. The district 

headquarter Chittoor is about 69 kilometers south-west of Tirupati. 

2.2 Project 

Tirupati being one of the most visited holy places in entire India requires a huge 

supplementary infrastructure to provide a better and superior tourism and religious 

experience to the tourists. 

TUDA has the freehold rights over land of about 140 acres at Surappakasam village, 

near Gazulamandyam, approx 9 km from Tirupati city. A site map is given in Exhibit 11. 

Tirupati Urban Development Authority now plans to develop an Integrated Tourism 

Temple Township, over this land, with state of the art infrastructure designed to support 

the tourist population of Tirupati along with world class four-star hotel, commercial space, 

community hall, prayer complex, entertainment malls, dormitories, combined with 

luxurious residential neighborhoods woven throughout the area, providing the best in 

tourist enjoyment and living environment. A road of 3 kms connecting the Integrated 

Tourism Temple Township to the highway at an estimated cost of Rs 6 crores would also 

be required to be built by the developer. 



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Integrated Tourism Temple Township will be a fully integrated community with hotel, 

tourist attractions, secluded luxury residences, sophisticated high rises, school, 

commercial regions, recreational facilities and green space. 

TUDA now invites interested and capable parties to develop the proposed Integrated 

Tourism Temple Township on Public Private Partnership basis. The proposal for the 

Integrated Tourism Temple Township has been submitted to TUDA by a developer and is 

now being thrown open to bidding through Swiss Challenge Route. TUDA proposes to 

select the developer to implement the project through this route. 

The Project is proposed to be developed through private sector participation. The 

Selected Developer would be required to commercially market the Project and, as 

enabled under the Development Agreement, recover the investment through the sale 

proceeds. The Selected Developer shall have to obtain all the clearances/ approvals etc. 

required for development of the township. 

2.3 Contractual Structure 

The selected developer would enter into a Development Agreement with TUDA for 

implementation of the Project on Public Private Partnership basis. The successful bidder 

shall be responsible for the design, construction and subsequent maintenance of the 

Project in accordance with the proposal submitted by it and accepted by TUDA. The 

proposed draft of Development Agreement is enclosed as Exhibit 14. 

2.4 Commercial Consideration 

The bidding process involves the interested parties to make their Commercial Offer to 

TUDA. The Commercial Offer would be in terms of fixed amount of monies paid and/ or 

revenue sharing with TUDA. 

2.5 Permitted Development 

The Project Company shall adhere to the development control rules, FSI limits, statutory 

requirements, laws of the land, the principles of Good Industry Practice, and any other 

norms, which are applicable from time to time. 



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SECTION 3 

SELECTION PROCESS 

3.1 Introduction 

3.1.1 The Tirupati Urban Development Authority (TUDA) has received a proposal from a 

developer under Public Private Partnership (PPP) format to develop an Integrated 

Tourism Temple Township in Tirupati. The Integrated Tourism Temple Township is 

proposed to have world-class state-of-the-art four star hotel, dormitories, entertainment 

complex, banquet hall, education facilities, commercial space, residences, play ground 

and green space. The proposal has been accepted under “Swiss Challenge Method” with 

the developer identified as Initial Project Proponent under The Andhra Pradesh 

Infrastructure Development Enabling Act, 2001, 

3.1.2 This RFP is for designing, planning, financing, marketing, developing, constructing, 

operating, maintaining and administrating the Integrated Tourism Temple Township in 

Tirupati at Surappakasam Village of Renigunta Mandal of Chittoor District, Andhra 

Pradesh under terms and conditions specified in the Development Agreement. 

3.1.3 Under the “Swiss Challenge Method”, TUDA now invites detailed township development 

proposal from internationally reputed developers (can bid in consortium) under Public 

Private Partnership format. Such Bidders, if meeting the minimum qualification criteria, 

will be treated as Respondents for the proposal of Original Project Proponents under 

Swiss Challenge Method under The Andhra Pradesh Infrastructure Development 

Enabling Act, 2001. 

3.2 Bidding Process 

3.2.1 For selecting a party to undertake the above Project, TUDA plans to carryout a single 

stage bidding process, wherein there will not be a separate pre-qualification phase and 

the interested parties are required to submit only one Proposal. The current Bid is to be 

submitted in four parts, viz.: 

1. Other Submissions 

2. Cover 1: Technical and Financial Capability 

3. Cover 2: Techno-Business Proposal 

4. Cover 3: Commercial Offer 

The evaluation of the Proposals would be carried out in four stages. The first stage would 

involve a test for responsiveness based on Other Submissions. Those proposals found to 

be responsive would be evaluated for the next stage: Qualification Stage. In the 

Qualification Stage, the Technical and Financial Capability (Cover 1) comprising 

information of the parties on their technical and financial capability for undertaking the 

Project would be evaluated. Based on evaluation of this stage, only those Proposals that 



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meet the minimum threshold Technical and Financial capabilities as set out in this RFP 

for the Project would be qualified and their Techno-Business Proposal (Cover 2) would 

be opened for evaluation. The qualified Bidders would be evaluated for their business 

plan and Bidders who clear the minimum threshold in detailed technical evaluation would 

have their Commercial Offer (Cover 3) opened and evaluated. 

3.2.2 The responsive Proposals and Bidders found to possess minimum threshold technical 

and financial capabilities will undergo a detailed technical evaluation. On the basis of this 

technical evaluation process, TUDA would open the Commercial Offer of the shortlisted 

Bidders. The Commercial Offer which offers best financial terms to TUDA shall be 

considered as the Preferred Proposal. The Preferred Proposal, so submitted, shall be 

compared with the proposal submitted by Original Proposal Proponent. If the Preferred 

Proposal is found better, the Original Proposal Proponent shall be given a chance to 

match the Preferred Proposal. If the Original Proposal Proponent matches the Preferred 

Proposal, the Project shall be awarded to the Original Project Proponent. Failing to match 

the best proposal would lead to award of the Project to the developer who submitted the 

Preferred Proposal, and the Original Proposal Proponent shall be compensated by the 

Selected Developer to the extent of Rs 40 lacs (Indian Rupees Forty Lacs only) for the 

resources invested in preparation of the proposal. TUDA will issue a Letter of Award to 

the Selected Developer. 

3.2.3 All Bidders are required to submit their Proposal in accordance with the guidelines set 

forth in this RFP. In order to promote consistency among Proposals and minimize 

potential misunderstandings regarding how Bidders’ Proposals will be interpreted by 

TUDA, the format in which Bidders will specify the fundamental aspects of their 

Proposals has been broadly outlined in this RFP. This RFP deals with identification of 

Selected Developer and at the end of the process, TUDA expects to announce the 

Selected Developer for implementing the Project. 

3.2.4 The Bidders are expected to examine the Project in detail and carry out such studies as 

may be required to submit their detailed proposals for the implementation of the Project. 

No demand assessment studies have been undertaken by TUDA. The onus vests with 

the Bidders to undertake demand assessment or any other studies that they might find 

necessary for the Project. 

3.2.5 TUDA reserves the right not to follow up this RFP and terminate the entire selection 

process without any obligation to any of the Applicants / Bidders. 

3.2.6 The terms used in this RFP and not defined herein shall have the meaning ascribed 

thereto in the Development Agreement (Exhibit 14 of this RFP). 

3.2.7 Following the issue of the Letter of Award, the Selected Developer shall be required to 

form a Company (hereinafter referred to as the “Contractor”). The Development 

Agreement shall be executed between the Contractor, Selected Developer and TUDA. In 



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case the Selected Developer is a Consortium, the equity holding of the Consortium 

members in the Contractor would be as per the requirements of this RFP. 

3.2.8 The principal contract between TUDA, the Contractor and the Selected Developer will be 

the Development Agreement, a draft of which is provided as Exhibit 14 of this RFP. 

3.3 Eligible Bidders 

3.3.1 The Bidder may be a single entity (hereinafter referred to as ‘Bidding Company’) or a 

group of entities (hereinafter referred to as ‘Bidding Consortium’), coming together to 

implement the Project. The term Bidder used hereinafter would therefore apply to both 

Bidding Company and a Consortium. The purchaser of the RFP document must be the 

Bidder itself or a member of the Bidding Consortium submitting the Proposal. In case the 

Bidder is a Consortium, it must comply with the additional requirements for Bidding as a 

Consortium as specified in Section 3.4 of this RFP. 

3.3.2 At any point in time during the Bidding Process, if required by TUDA, it is the Bidders’ 

responsibility to provide required evidence of their eligibility as per the terms of the RFP, 

to the satisfaction of TUDA. 

3.3.3 One company, single or Joint Venture firm shall not be eligible to submit more than one 

bid, either individually or as a member of a Bidding Consortium for this Project. 

3.3.4 All Bids must be submitted, duly signed by the Bidder (or a member authorised to sign 

the Proposal on behalf of the Bidding Consortium) under the covering letter for Proposal 

submission, the format for which is provided at Exhibit 2 of this RFP. 

3.3.5 The Bidding Company or the Bidding Consortium, as the case may be, would be liable for 

the execution of the Project in accordance with the terms of the Development Agreement. 

3.4 Additional requirements for Proposals submitted by a Bidding 

Consortium 

3.4.1 Proposal submitted by a Bidding Consortium should comply with the following additional 

requirements: 

(i) 

(ii) 

(iii) 

(iv) 

Number of members in a consortium would be limited to 3 (Three); 

Wherever required, the Proposal should contain the information required for each 

member of the Bidding Consortium; 

One of the Bidding Consortium members should have purchased the RFP from 

TUDA or have paid the non refundable fee of Rs. 50,000 (Rupees Fifty Thousand 

only) to TUDA as specified in the RFP; 

The Proposal should include a description of the roles and responsibilities of 

individual members; 



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(v) 

(vi) 

(vii) 

An individual member applying as a sole Bidder cannot at the same time be 

member of any Bidding Consortium applying for this Project. Further, a member 

of a particular Bidding Consortium cannot be member of any other Bidding 

Consortium applying for this Project. Any member who submits or participates in 

more than one Bid for this Project will be disqualified and will also lead to 

disqualification of the Bidding Consortium/s of which it is a member; 

The Bid submitted by the Consortium should contain signed letters submitted by 

each of the Consortium Members, stating that the entire Bid has been examined 

and each key element of the Bid is agreed to, in the format as specified in Exhibit 

4. 

Members of the Bidding Consortium shall nominate one member as the Lead 

Consortium Member. The Lead Consortium Member or the ordinary member, as 

the case may be, shall be required to meet the criteria specified in Section 6.5. 

3.4.2 The Bid shall contain a copy of the MoU entered into between the Consortium Members, 

as per the Principles of MoU stated in Exhibit 1. 

3.4.3 The Lead Consortium Member shall be that Consortium Member vested with the prime 

responsibility of developing the Project. In case a Bidding Consortium is selected as the 

Successful Bidder, the Lead Consortium Member shall continue to remain the 

representative of the Bidding Consortium and shall be responsible to TUDA for the 

fulfillment of all contractual obligations. 

3.4.4 For a Bidding Consortium, no change in the membership, equity commitment or 

responsibilities of the Bidding Consortium, shall be permitted after submission of the Bid, 

upto the end of 3 years after the execution of Development Agreement. If at any stage 

during this period, a change in the responsibilities or membership in the Bidding 

Consortium (in respect of any Consortium Member) is proposed, it would need to be 

communicated to TUDA in writing for its approval. TUDA would reserve the right to reject 

such requests for a change of Bidding Consortium structure, if in its opinion; it would 

adversely affect the strengths of such Bidding Consortium as originally evaluated. 

In any case, notwithstanding the above, the Lead Consortium Member, in case of a 

Bidding Consortium, shall hold not less than 51% equity contribution in the Bidding 

Consortium, which shall not be diluted for first 3 years after the execution of Development 

Agreement. 

3.5 Minimum Equity Requirement 

3.5.1 The Selected Developer will be required to incorporate a Project Company, which shall 

not undertake any other business during the Term of the Development Agreement, to 

domicile the Project prior to the start of implementation of the Project. 



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3.5.2 The aggregate equity shareholding of the Bidding Company or Bidding Consortium, in the 

issued and paid up capital of the Project Company shall not be less than 51% (fifty one 

percent) for first 3 years after the execution of Development Agreement. 

3.5.3 In case of a Bidding Consortium, members of the Bidding Consortium shall nominate one 

member as the Lead Consortium Member. The Lead Consortium Member would be 

required to commit to hold a minimum equity stake of 51% in the Bidding Consortium, 

which shall not be diluted for first 3 years after the execution of Development Agreement. 

3.5.4 Any dilution in the equity holding of the Project Company as provided in this Section shall 

be as per the provisions of the Development Agreement. 

3.6 Proposal Preparation Cost 

The Bidder shall be responsible for all costs associated with the preparation of its 

Proposal and its participation in the bidding process. TUDA will not be responsible nor in 

any way liable for such costs, regardless of the conduct or outcome of the bidding 

process. 

3.7 Clarifications 

3.7.1 A prospective Bidder requiring any clarification on the RFP may notify the TUDA in 

writing or facsimile. Bidders should send in their queries latest by the Last Date for 

Receiving Queries as given in the schedule of Bidding Process. 

3.7.2 TUDA’s response to queries from the Bidders, including a description of the enquiry, will 

be posted on the website of TUDA at www.tuda.in. 

3.8 Amendment of RFP 

3.8.1 TUDA may modify the RFP by issuing an Addendum before Bid Due Date. 

3.8.2 At any time prior to the Bid Due Date, TUDA may, for any reason, whether at its own 

initiative or in response to clarifications requested by a Bidder, modify the RFP by the 

issuance of Addenda. Such Addenda would be posted on the website of TUDA at 

www.tuda.in. In order to afford the Bidders reasonable time in which to take an 

Addendum into account, or for any other reason, TUDA may, at its own discretion, extend 

the Bid Due Date. Intimation regarding such extension in the Bid Due Date would only be 

posted on the website of the TUDA at www.tuda.in. 

3.8.3 Any Addendum thus issued shall be part of the RFP. 

3.9 Advisors to the Bid Process 



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TUDA has appointed ICICI Securities Ltd as advisors to the process of selecting the 

developer for implementing the Integrated Tourism Temple Township project. The 

Selected Developer shall be required to pay an amount of Rs 10 lacs (Rupees Ten Lacs 

only) to the advisor as their compensation. 



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SECTION 4 

PROCEDURES TO BE FOLLOWED 

4.1 Schedule of Bidding Process 

Milestones 

Date 

Issue of Request for Proposal to Bidders 1100 Hrs, May 11, 2007 

Last date for intimation of any discrepancy in 

RFP document 

Last date for receipt of requests for 

clarifications and conditions to be addressed at 

the Pre-Bid Conference 

1700 Hrs, May 18, 2007 

1700 Hrs, May 25, 2007 

Pre-Bid Conference 1400 Hrs, June 1, 2007 

Last date for receipt of proposals and Opening 

of bid documents (“Bid Due Date”) 

1500 Hrs, July 09, 2007 

Presentation by qualified Bidders July 16, 2007 

Completion of Evaluation (“Evaluation Date”) July 26, 2007 

OPP given opportunity to match preferred 

proposal 

Last date of submission of revised proposal by 

OPP 

July 27, 2007 

1700 Hrs, Aug 03, 2007 

Evaluation of OPP revised proposal Aug 07, 2007 

Issuance of Letter of Award Aug 08, 2007 

Finalisation of Development Agreement August 21, 2007 

In order to enable TUDA meet the target dates, Bidders are expected to respond 

expeditiously to clarifications, if any, requested during the evaluation process. TUDA shall 

adhere to the above schedule to the extent possible. TUDA, however, reserves the right 

to modify the same. Intimation to this effect shall be given to all the Bidders. 

4.2 Language of the Proposal 

The language of Proposal and related documents and correspondence shall be in 

English. Supporting documents and printed literature furnished by Bidder along with the 

Proposal may be in any other language provided that they are accompanied by 

translations in the language in English and certified by the concerned Embassy/High 

Commission/Consulate of the country of origin of Bidder, in India. Supporting materials, 

which are not translated into English, shall not be considered for evaluation. For the 

purpose of interpretation and evaluation of the application, translation certified by 

Embassy/ High Commission/Consulate shall prevail. 



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4.3 Currency of Proposal and Payments 

The currency for the purpose of the Proposal shall be Indian Rupee (INR). The 

conversion to Indian Rupees for each year shall be based on the closing exchange rate 

published by the Reserve Bank of India as on March 31 of each such year or the nearest 

prior date for which the RBI rate is available. In all such cases, the original figures in the 

relevant foreign currency and the INR equivalent thereof must be given. The exchange 

rate(s) applied shall be clearly stated by the Bidder in the relevant Bid Response Sheets. 

TUDA reserves the right to use any other suitable exchange rate for the purpose of 

uniformly evaluating all Bidders. 

4.4 Bid Security 

4.4.1 Proposals would need to be accompanied by a Bid Security for an amount equal to 

Rs.18.00 crores (Rupees Eighteen Crores only), valid for 60 (sixty) days beyond the Bid 

Validity Period. The Bid Security shall be kept valid for 60 days beyond the Bid Validity 

Period including any extensions in the Bid Validity Period as given in Sections 4.5 and 

4.6 and would be required to be extended if so required by TUDA. Any extension of the 

validity of the Bid Security as requested by TUDA shall be provided to TUDA, a minimum 

of 7 (seven) calendar days prior to the expiry of the validity of the Bid Security being 

extended. When an extension of the Bid Validity Period is requested, Bidders shall not be 

permitted to change the terms and conditions of their Bids. TUDA reserves the right to 

reject the Proposal submitted by any Bidder who fails to extend the validity of the Bid 

Security in line with the provisions of this Section. 

4.4.2 The Bid Security shall be in the form of an irrevocable Bank Guarantee issued by a Bank 

in favour of Tirupati Urban Development Authority, as per the format set out in Exhibit 5. 

For the purpose of providing Bid Security, the “Bank” shall have the meaning specified 

below. Bank Guarantees issued by the following Banks would be accepted: 

Banks 

1. State Bank of India and its subsidiaries 

2. Any Indian Nationalized Bank 

3. IDBI or ICICI Bank 

4. Foreign Bank (issued by a branch outside India) with a counter guarantee from SBI or its 

subsidiaries or any Indian Nationalized Bank 

5. Any scheduled Commercial Bank approved by RBI having a net worth of not less than 

Rs. 1000 crores as on 31st March 2005, as per the latest published Annual Report of the 

Bank. In case of a Foreign Bank (issued by a branch in India), the net worth in respect of 

Indian operations shall only be taken into account. 

The acceptance of the guarantee shall also be subject to the following conditions 

1. The capital adequacy of the Bank shall not be less than the norms prescribed by RBI 

(10% since 31st March 2003) 



15


2. The Bank Guarantee issued by a Cooperative Bank shall not be accepted 

4.4.3 The Bid Security along with the unopened Covers shall be returned to the Bidders whose 

Bids are found to be Non-Responsive, or whose Bids are not Technically and Financially 

Capable, or whose Techno-Business Proposal is not found to meet the threshold level 

set by TUDA. The Bid Security and unopened Cover 1, Cover 2 and Cover 3 of those 

Bidders whose Other Submissions get rejected will be returned within a period of 28 days 

from the date of intimation of such rejection. The Bid Security and unopened Cover 2 and 

Cover 3 of those Bidders whose Qualification Proposal gets rejected will be returned 

within a period of 28 days from the date of intimation of such rejection. The Bid Security 

and Cover 3 of those Bidders, whose Techno-Business Proposal doesn’t meet the 

minimum threshold during detailed technical evaluation, will be returned within a period of 

28 days from the date of intimation of such rejection. Notwithstanding anything contrary 

provided in instructions elsewhere to Bidders, on issue of the Letter of Award by TUDA, 

the validity of the Bid Security of the the top 3 (three) Bidders ranked on the basis of their 

Commercial Offers, shall be automatically extended till the date on which the 

Development Agreement is signed. The Bid Security shall be returned, subject to the 

provisions of this Section to the other unsuccessful Bidders within a period of 56 (fifty six) 

days from the Evaluation Date. Provided however, that the bid security of the Bidder who 

submitted the Preferred Proposal as determined on the opening of the Commercial Offer, 

as well as that of the next two Bidders ranked on the basis of their Commercial Offers, 

shall be returned by TUDA after the date of execution of the Development Agreement. In 

addition to the above, TUDA will promptly release all Bid Securities in the event TUDA 

decides to terminate the bidding proceedings or abandon the Project. 

4.4.4 TUDA shall reject the Bid, which does not include the Bid Security. 

4.4.5 The entire Bid Security shall be forfeited in the following cases: 

(i) If the Bidder withdraws its Bid except as provided in Section 4.13; 

(ii) If the Bidder withdraws its Bid during the interval between the Bid Due Date and 

expiration of the Bid Validity Period; 

(iii) If the Bidder, during Bid Validity Period, in TUDA’s opinion, commits a material 

breach of any of the terms and / or conditions contained in the RFP and/ or 

subsequent communication from TUDA in this regard; 

(iv) If the Selected Developer refuses to accept the Letter of Award; 

(v) If the Selected Developer or the Project Company fails to meet its financial 

obligations to TUDA under the Development Agreement within the stipulated time or 

any extension thereof provided by TUDA; 

(vi) As per the provisions of the Development Agreement. 

4.5 Bid Validity period 

Proposal shall remain valid for a period not less than 280 days from the Bid Due Date. 

TUDA reserves the right to reject any Proposal, which does not meet the requirement. 



16


4.6 Extension of Bid Validity period 

4.6.1 In exceptional circumstances, prior to expiry of the original Bid Validity Period, TUDA may 

request the Bidders to extend the period of validity for a specified additional period. The 

request and the Bidders’ responses shall be made in writing. TUDA reserves the right to 

reject the Bid submitted by any Bidder who fails to extend the period of validity of its Bid 

in line with the provisions of this Section. A Bidder accepting TUDA’s request for 

extension of validity shall not be permitted to modify his Bid in any other respect. 

4.6.2 The Bid Validity Period of the Selected Developer shall be automatically extended till the 

date on which the Development Agreement is signed and is in force. 

4.7 Project Inspection and Site Visits 

The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine 

the site of Project and its surroundings and obtain all information that may be necessary 

for preparing the Proposal. The costs of visiting the site shall be borne by the Bidder. 

TUDA shall not be liable for such costs, regardless of the outcome of the Bidding 

process. 

4.8 Bidders’ Responsibilities 

4.8.1 The Bidder is expected to examine carefully the contents of all the documents provided. 

Failure to comply with the requirements of RFP will be at the Bidders’ own risk. 

4.8.2 It would be deemed that prior to the submission of the Bid, the Bidder has: 

(i) Made a complete and careful examination of requirements and other information set 

forth in this RFP; 

(ii) Received all such relevant information as it has requested from TUDA; and 

(iii) Made a complete and careful examination of the various aspects of the Project 

including but not limited to: 

(a) The Project site 

(b) Existing facilities and structures 

(c) The conditions of the access roads and utilities in the vicinity of the Project 

site 

(d) Conditions affecting transportation, access, disposal, handling and storage of 

the materials. 

(e) Availability of land for the Project; and 

(f) All other matters that might affect the Bidder’s performance under the terms 

of this RFP. 

4.8.3 TUDA shall not be liable for any mistake or error or neglect by the Bidder in respect of the 

above. 



17


4.8.4 Each Bidder shall submit only one Bid in response to this RFP. Submission of more than 

one Bid by any Bidder shall be sufficient grounds for disqualification of the Bidder. In 

case, any entity is part of more than one Bidder (either a Bidding Company or a Bidding 

Consortium), this shall lead to disqualification of all the Bidders in which such an entity is 

participating. 

4.9 Pre-Bid Conference 

4.9.1 TUDA proposes to hold a Pre-Bid Conference on the date specified in the Schedule of 

Bidding Process to discuss the issues related to the Project with all the Applicants. TUDA 

on its discretion may also hold further discussions with the Applicants to finalise the 

technical/ commercial parameters and other related issues for the Project, before 

submission of the Proposals, which would be common for all the Applicants. 

4.9.2 Prior to the Pre-Bid Conference, the Bidders may submit a list of queries and propose 

deviations, if any, to the Project requirements and/or the Development Agreement. 

Bidders must formulate their queries/proposed deviations and forward the same to TUDA 

before Last Date for Receiving Queries as specified in the Schedule of Bidding Process. 

TUDA may amend the RFP based on inputs, provided by prospective Bidders that may 

be considered acceptable at its sole discretion. 

4.9.3 TUDA, at its discretion, may respond to inquiries submitted by the conference attendees 

after the date of the Pre-Bid Conference. Such a response will be posted on the website 

of TUDA at www.tuda.in and will qualify as an “Addendum”. 

4.9.4 No interpretation, revision, or other communication from TUDA regarding this RFP is 

valid unless posted on the website of TUDA at www.tuda.in. TUDA shall aggregate all 

such clarifications, without specifying the source of clarifications, and shall prepare a 

response, which shall be posted on the website of TUDA at www.tuda.in. 

4.9.5 Bidders may note that TUDA will not entertain any deviations to the RFP at the time of 

submission of the Proposal or thereafter. The Proposal to be submitted by the Bidders 

will be unconditional and unqualified and the Bidders would be deemed to have accepted 

the terms and conditions of the RFP with all its contents including the Development 

Agreement. Any conditional Proposal shall be regarded as non-responsive and would be 

liable for rejection. 

4.9.6 Attendance of Bidders at the Pre-Bid Conference is not mandatory. 

4.9.7 All correspondence/ enquiry should be submitted to the following in writing by fax/ post/ 

courier: 

Vice Chairman 



18




Tel.: +91-877-2225803 

Fax: +91-877-2225730 

Email: vctuda@gmail.com 

4.10 Format and Signing of Proposal 

4.10.1 The Bidder would provide all the information as per this RFP. TUDA reserves the right to 

evaluate only those Bids that are received in the required format, complete in all respects 

and in line with the instructions contained in this RFP. 

4.10.2 The submission of Bids by interested parties in response to the Request for Proposal is 

required to be in three separate sealed covers as indicated below. 

Cover 1: Technical and Financial Capability 

Cover 2: Techno-Business Proposal 

Cover 3: Financial Proposal 

4.10.3 Cover 1-Technical and Financial Capability 

The ‘Cover 1–Technical and Financial Capability’ shall contain the proposal for 

qualification in the prescribed formats (Exhibit 3, Exhibit 6, Exhibit 7 and Exhibit 8). The 

Bidder shall place one (1) original + one (1) copy of the Technical and Financial 

Capability in a sealed envelope, which shall be inscribed as under: 

Cover 1–Technical and Financial Capability 

Submitted by: _________________________(name of Bidder) 

Submitted for: Selection of a Private Developer for Integrated Tourism Temple Township 

Project at Tirupati in Andhra Pradesh 

4.10.4 Cover 2–Techno-Business Proposal 

The ‘Cover 2 – Techno-Business Proposal’ shall contain the Techno-Business Proposal 

in the prescribed format (Section 7.3, Exhibit 9). The Bidder shall place one (1) original + 

one (1) copy of the Techno-Business Proposal in a sealed envelope, which shall be 

inscribed as under: 

Cover 2 – Techno-Business Proposal 




4.10.5 Cover 3 – Commercial Offer 



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The ‘Cover 3 - Commercial Offer’ shall contain the financial proposal in the prescribed 

format (Exhibit 10). The Bidder shall place one (1) original + one (1) copy of the 

Commercial Offer in a sealed envelope, which shall be inscribed as under: 

Cover 3 - Commercial Offer 




4.10.6 Other Submissions 

The other submissions shall be placed in the sealed outer envelope and shall consist of: 

a. Covering letter clearly stating the validity period of the Bid in the prescribed format 

Exhibit 2. 

b. Memorandum of Understanding (MoU), as per RFP requirement in Exhibit 1 

c. Letter of Acceptance from each Consortium Member, in case of consortium, as per 

the prescribed format in Exhibit 4 

d. Bank Guarantee for Bid Security, as per the prescribed format Exhibit 5. 

4.10.7 Submission of the Bid 

All three covers of the Bid organised as above, shall be placed in a sealed outer 

envelope. The outer envelope shall also have the Other Submissions as mentioned in the 

Section 4.10.6. The outer envelope will have the following inscription: 

Vice Chairman 



Tel.: +91-877-2225803 

Fax: +91-877-2225730 

Selection of a Private Developer for Integrated Tourism Temple Township Project at 

Tirupati in Andhra Pradesh 

(Tender No.____) 

Name of the Bidder: __________________________________ 

4.10.8 The Bid shall be typed or printed. The Bid shall be signed and each page of the Bid shall 

be initialled by a person or persons duly authorized to sign on behalf of the Bidder. 

4.10.9 The Bid shall contain no alterations or additions, except those to comply with instructions 

issued by TUDA or as necessary to correct errors made by the Bidder, in which case 

such corrections shall be initialled by the person or persons signing the Bid. 

4.10.10 Each Bid shall indicate that it is a firm and irrevocable offer, and shall remain valid and 

open for the Bid Validity Period. Non-adherence to this requirement may be a ground for 



20


declaring the Bid as non-responsive. However, TUDA may solicit the Bidder’s consent for 

extension of the period of validity. 

4.10.11 TUDA reserves the right to reject any Bid which is not sealed and marked as instructed 

above and TUDA will assume no responsibility for the misplacement or premature 

opening of the Bid. 

4.11 Bid Submission 

4.11.1 The Bidder can submit the Bid, in the manner and form as detailed in the RFP, by 

registered post/ courier or submit the Bid in person, so as to reach the under mentioned 

address by 1500 IST on the Bid Due Date stipulated in Section 4.1. TUDA shall not be 

responsible for any delay in submission of the Bids. Any Bid received by TUDA after the 

deadline for submission of the Bids stipulated in Section 4.1 shall not be opened. 

Vice Chairman 



Tel.: +91-877-2225803 

Fax: +91-877-2225730 

4.11.2 TUDA may, in exceptional circumstances and at its sole discretion, extend the Bid Due 

Date by issuing an Addendum in accordance with Section 3.8 uniformly for all Bidders. 

4.12 Late Bids 

Any Proposal received by TUDA after 1500 hours IST on the Bid Due Date will not 

accepted by TUDA. 

4.13 Modifications / Substitution / Withdrawal of Proposals 

4.13.1 A Bidder may modify, substitute, or withdraw its Bid after submission, provided that 

written notice of the modification, substitution, or withdrawal is received by TUDA before 

or by the Bid Due Date and Time. No Proposal shall be modified, substituted or 

withdrawn by the Bidder after the Bid Due Date and Time. 

4.13.2 The modification, substitution, or withdrawal notice shall be prepared in Original only and 

each page of the notice shall be stamped. The copy of the notice shall be sealed, 

marked, and delivered in accordance with Section 4.10, with the envelope being 

additionally marked “MODIFICATION”, “SUBSTITUTION” or “WITHDRAWAL” as 

appropriate. 

4.14 Instructions to Bidders 

All Bidders should note the following: 



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1. Bids that are incomplete in any respect or those that are not consistent with the 

requirements as specified in this Request for Proposal or those that do not contain the 

Covering Letter or Letters of Acceptance as per the specified formats may be considered 

non-responsive and may be liable for rejection. 

2. Strict adherence to formats, wherever specified, is required. Non -adherence to formats 

may be a ground for declaring the Bid non -responsive. 

3. TUDA reserves the right to seek additional information from the Bidders, if found 

necessary, during the course of evaluation of the Bid. Non-submission, incomplete 

submission or delayed submission of such additional information or clarifications sought 

by TUDA, may be a ground for rejecting the Bid. 

4. All communication and information provided should be legible, and wherever the 

information is given in figures, the same should also be mentioned in words. 

5. The Bids shall be evaluated as per the criteria specified in this RFP Document. However, 

within the broad framework of the evaluation parameters as stated in the Request for 

Proposal, TUDA reserves the right to make modifications to the stated evaluation criteria, 

which would be uniformly applied to all the Bidders. 

6. The Bidder should designate one person (“Contact Person” and “Authorised 

Representative and Signatory”) authorised to represent the Bidder in its dealings with 

TUDA. This designated person should hold the Power of Attorney and be authorised to 

perform all tasks including but not limited to providing information, responding to 

enquiries, entering into contractual commitments on behalf of the Bidder etc. The 

Covering Letter submitted by the Bidder shall be signed by the Authorised Signatory and 

shall bear the stamp of the entity thereof. 

7. The Bid (and any additional information requested subsequently) shall also bear the 

initials of the Authorised Signatory and stamp of the entity thereof on each page of the 

Bid. 

8. TUDA also reserves the overriding right to reject any Bid pursuant to any change in the 

composition of the Bidding Company / Bidding Consortium without ascribing any reasons 

whatsoever. 

9. TUDA reserves the right to reject any or all of the Bids without assigning any reason 

whatsoever. 

10. Anti-collusion Section: If TUDA detects collusion amongst the Bidders at any stage during 

the bidding process or subsequent to the award of the Project, it shall have a right to take 

such actions as it may deem fit to ensure not only the sanctity of the bidding process but 

also to protect its interests in the context of its broader obligations towards the society. 

11. Mere submission of information does not entitle the Bidder to meet an eligibility criterion. 

TUDA reserves the right to vet and verify any or all information submitted by the Bidder. 

12. If any claim made or information provided by the Bidder in the Bid or any information 

provided by the Bidder in response to any subsequent query by TUDA, is found to be 

incorrect or is a material misrepresentation of facts, then the Bid will be liable for rejection 

with Bid Security forfeited. Mere clerical errors or bonafide mistakes may be treated as an 

exception at the sole discretion of TUDA and if TUDA is adequately satisfied. 



22


4.15 Opening of Bids 

The outer envelope of the Bids received, containing the Other Submissions as specified 

in Section 4.10.6, shall be opened on the date and time specified in Section 4.1, at the 

Board/Conference room of TUDA, in the presence of one representative from each 

Bidder, if deputed. The details regarding the Bidder, as provided in the Covering Letter 

(Exhibit 2) would be read out. 



23


SECTION 5 

EVALUATION PROCESS 

5.1 Bid Opening Date 

5.1.1 All the covers, Cover 1, Cover 2 and Cover 3 received by TUDA will remain sealed and 

unopened in TUDA’s possession until the Other Submissions have been tested for their 

responsiveness to RFP as per Section 5.6 of this RFP. 

5.1.2 TUDA would open the Other Submissions part of the Bid at the time and date mentioned 

against the Bid Due Date in the Schedule of Bidding Process or on the extended Bid Due 

Date. The Cover 1, 2 and 3 shall not be opened at this stage. 

5.1.3 Bid for which an acceptable notice of withdrawal has been submitted in accordance with 

Section 4.13 shall not be opened. 

5.1.4 The Other Submissions part of the Proposal shall be opened in the presence of Bidders’ 

representatives, who choose to attend. Bidders’ representatives attending the Bid 

opening shall register to evidence their presence. 

5.1.5 The following information will be announced at the Bid opening and recorded: 

• Bidder’s names 

• Names of Consortium Members 

5.1.6 TUDA would subsequently examine responsiveness of Bids in accordance with the 

criteria set out in Section 5.6. 

5.2 Non-Discriminatory and Transparent Bidding Proceedings 

TUDA shall ensure that the rules for the bidding proceedings for the Project are applied in 

a non-discriminatory, transparent and objective manner. TUDA shall not provide to any 

Bidder information with regard to the Project or the bidding proceedings, which may have 

the effect of restricting competition. 

5.3 Confidentiality 

Information relating to the examination, clarification, evaluation, and recommendation for 

the Bidders shall not be disclosed to any person not officially concerned with the process. 

TUDA will treat all information submitted as part of Bid in confidence and would require 

all those who have access to such material to treat the same in confidence. TUDA will not 



24


divulge any such information unless it is ordered to do so by any authority that has the 

power under law to require its disclosure. 

5.4 Clarifications 

To facilitate evaluation of Bids, TUDA may, at its sole discretion, seek clarifications in 

writing from any Bidder regarding its Bid. Notwithstanding anything contained in the RFP, 

TUDA reserves the right not to take into consideration any such clarifications sought by it 

for evaluation of the Bid. 

5.5 Bid Evaluation 

5.5.1 This RFP has been issued in response to proposal by Original Project Proponent. The 

purpose of the Bid is to identify the Bidder who submits a responsive Bid, meets the 

minimum technical and financial capability criteria, submits a Techno-Business Proposal 

which meets the minimum threshold under detailed technical evaluation and who offers 

the best financial terms to TUDA. Such financial terms (Preferred Proposal) shall be 

benchmarked with that proposed by Original Project Proponent and if found better, the 

Original Project Proponent shall be given a chance to match the same. In the event that 

the Original Project Proponent doesn’t match the Preferred Proposal, if it is better than 

original offer, the Project shall be awarded to the Bidder who submitted the Preferred 

Proposal. 

5.5.2 Bids not accompanied by “Other Submissions” shall not be evaluated. 

5.6 Stage 1 : Responsiveness of Bid 

5.6.1 In Stage I of Bid Evaluation, the “Other Submissions” as stated in Section 4.10.6 

submitted by the Bidders shall be checked for compliance with the requirements of the 

RFP. Prior to evaluation of Covers 1, 2 and 3, TUDA will determine whether each Bid is 

substantially responsive to the requirements of the RFP. A Bid shall be considered 

responsive if the Bid satisfies the criteria stated below: 

a. The Proposal should be submitted with Other Submissions as stipulated in Section 

4.10.6 

b. Is received by the Bid Due Date including any extension thereof pursuant to Section 

4.11. 

c. Is signed, sealed and marked as stipulated in Section 4.10. 

d. Contains all the information in formats specified in this RFP. 

e. Contains all the formats specified in this RFP. 

f. Mentions the validity period of the Bid as set out in Section 4.5. 

g. Provides the information in Reasonable Detail (“Reasonable Detail” means the 

details which but for minor deviations, contains the information, which can be 

reviewed and evaluated by TUDA without communication with the Bidder). TUDA 



25


reserves the right to determine whether the information has been provided in 

Reasonable Detail. 

5.6.2 A Bid that is substantially responsive is one that conforms to the preceding requirements 

without material deviation or reservation. A material deviation or reservation is one 

(i) Which affects in any substantial way the scope, quality, or performance of 

the Project, or 

(ii) Which limits in any substantial way, inconsistent with the RFP, rights of 

TUDA or the obligations of the Bidder under the Development Agreement, or 

(iii) Which would affect unfairly the competitive position of other Bidders 

presenting substantially responsive bids. 

5.6.3 TUDA reserves the right to reject any Bid which is non-responsive and no request for 

alteration, modification, substitution or withdrawal shall be entertained by TUDA in 

respect of such Bids. 

The Bids of “Responsive” Bidders shall be evaluated in the following steps: 

5.7 Stage 2 : (Cover 1)- Evaluation of Technical and Financial Capability 

In Stage 2 of Bid evaluation, only those Bids that are found to be responsive to the 

requirements of the RFP as specified in Section 5.6 above would be opened for 

assessing their qualification for technical and financial capability to undertake the Project 

as per Section 6. The technical and financial capability of the Bidders would be assessed 

based on the evaluation process and minimum threshold requirements as set by TUDA 

as per Section 6. The Bidders would be evaluated on parameters as defined in Cover 1 

(Criteria for Evaluating Technical and Financial Capability) and the Bidders found to be 

Technically and Financially Capable would be eligible for the next stage of the selection 

process. The Techno-Business Proposal (Cover 2) and Commercial Offer (Cover 3) of 

the Bidders not found to be Technically or Financially Capable would be returned 

unopened. 

5.8 Stage 3 : (Cover 2) - Evaluation of Techno-Business Proposal 

The Evaluation criteria for the Techno-Business Proposal to be submitted are detailed in 

Section 7 of this Document. The Techno-Business Proposals of Bidders qualified under 

Stage 2 shall be evaluated in detail and would be evaluated for past experience, 

technical and managerial capability, project plan and presentation. The Bidders who meet 

the minimum threshold under technical evaluation would be eligible for the next stage of 

the selection process i.e. opening of their Commercial Offers. The Commercial Offer 

(Cover 3) of Bidders who don’t meet the minimum threshold of technical evaluation would 

be returned unopened. 

5.9 Stage 4 : (Cover 3): Evaluation of Commercial Offer 



26


The evaluation of the Commercial Offers would be undertaken as detailed in Section 8. 

An Evaluation Financial Model, provided along with the RFP, shall be used to compare 

the relative attractiveness of Commercial Offers of various Bidders. The Evaluation 

Financial Model shall be considered only for the purpose of evaluating the commercial 

terms of the various Bidders and should not be construed as any commitment or 

undertaking by TUDA or Bidders. A ranked list of Bidders based on the results of the 

evaluation would be prepared. The proposal whose Commercial Offer is ranked 1 st (first) 

shall be identified as Preferred Proposal and considered as benchmark in evaluating 

against the proposal submitted by the Original Project Proponent. The proposal whose 

Commercial Offer is ranked 2 nd (second) shall be identified as Second Proposal. The 

proposal whose Commercial Offer is ranked 3 rd (third) shall be identified as Third 

Proposal. TUDA may retain the top three ranked Bidders till negotiations are concluded 

successfully with the Selected Developer. The Letter of Award would be the letter issued 

to the Selected Developer indicating the decision made by the TUDA to implement the 

Project. 

5.10 Notification 

The Bidder whose Commercial Offer is most favorable to TUDA and has been 

designated as Preferred Proposal would be notified in writing by TUDA. Simultaneously, 

the Original Project Proponent would also be notified of the Commercial Offer in writing. If 

the Preferred Proposal is superior to the commercial terms of Original Project Proponent, 

the same would be invited to match the terms of Preferred Proposal within time period 

mentioned in the Schedule of Bidding Process. In the event that the Original Project 

Proponent matches the Commercial Offer of the Preferred Proposal, TUDA shall issue 

the Letter of Award (LOA) to the Original Project Proponent. If the Original Project 

Proponent is not willing/ refuses to match the commercial terms of the Preferred 

Proposal, the Bidder who submitted the Preferred Proposal shall be selected by TUDA 

for issuance of LOA. In the event that the commercial terms of Original Project Proponent 

are superior to that of Preferred Proposal, TUDA shall issue the LOA to the Original 

Project Proponent at terms given by it in its commercial offer. 

5.11 TUDA’s Right to accept or reject Bid 

5.11.1 TUDA reserves the right to accept or reject any or all of the Bids without assigning any 

reason and to take any measure as it may deem fit, including annulment of the bidding 

process, at any time prior to execution of the Development Agreement, without liability or 

any obligation for such acceptance, rejection or annulment. 

5.11.2 TUDA reserves the right to invite fresh bids with or without amendment of the RFP at any 

stage without liability or any obligation for such invitation and without assigning any 

reason. 

5.11.3 TUDA reserves the right to reject any Bid if: 



27


a. At any time, a material misrepresentation is made or uncovered for a Bidder or any 

of its members 

b. The Bidder does not respond promptly and thoroughly to requests for supplemental 

information required for the evaluation of the Bid 

This would lead to disqualification of the Bidder / Member wherein the Bidder / Member 

(either as Sole applicant or as part of another consortium) is present. If the Bidder is a 

Consortium, then the entire Consortium would be disqualified/ rejected. If such 

disqualification/ rejection occurs after the Commercial Offer has been opened and the 

Selected Developer gets disqualified/ rejected, TUDA reserves the right to take any such 

measure as may be deemed fit in the sole discretion of TUDA, including annulment of the 

bidding process. Notwithstanding the above, TUDA may debar / blacklist any of the 

Bidder(s) for their misleading or false representations in the forms, statements etc. for the 

period to be decided by TUDA. 

5.12 Acceptance of LOA and Execution of Development Agreement 

5.12.1 Within Seven (7) days from the date of issue of the LOA, the Selected Developer shall 

accept the LOA and return the same to TUDA. The Selected Developer shall execute the 

Development Agreement within forty-five (45) days of acceptance of LOA. In case, the 

Selected Developer fails to do so it shall forfeit its Bid Security and the Bidder who 

submitted the Second Proposal would be asked to match the Selected Developer’s offer 

and sign the Development Agreement within the time stipulated herein above. If the 

Bidder refuses to match the offer, its Bid Security shall not be forfeited and this process 

would be repeated with the Bidder who submitted the Third Proposal . 

5.12.2 In case the Section 5.10 and Section 5.12.1 do not result in any of the three top ranked 

Bidders or Original Project Proponent signing the Development Agreement under 

commercial terms of Preferred Proposal or that of Original Project Proponent, whichever 

is better, the Bidder who submitted the Preferred Proposal shall forfeit its Bid Security 

and be relieved from the Bid process. At this stage, the Bidder who submitted the Second 

Offer would be notified in writing by TUDA. Simultaneously, the Original Project 

Proponent would also be notified of the Commercial Offer in writing. If the Second 

Proposal is superior to the commercial terms of Original Project Proponent, the same 

would be invited to match the terms of Second Proposal within time period similar to that 

earlier used for Preferred Proposal. In the event that the Original Project Proponent 

matches the Commercial Offer of the Second Proposal, TUDA shall issue the Letter of 

Award (LOA) to the Original Project Proponent. If the Original Project Proponent is not 

willing/ refuses to match the commercial terms of the Second Proposal, the Bidder who 

submitted the Second Proposal shall be selected by TUDA for issuance of LOA. In the 

event that the commercial terms of Original Project Proponent are superior to that of 

Second Proposal, TUDA shall issue the LOA to the Original Project Proponent at terms 

given by it in its commercial offer. 



28


Within Seven (7) days from the date of issue of the LOA, the Selected Developer shall 

accept the LOA return it to TUDA. The Selected Developer shall execute the 


Selected Developer fails to do so it shall forfeit its Bid Security and the Bidder who 

submitted the Third Proposal would be asked to match the Selected Developer’s offer 

and sign the Development Agreement within the time stipulated herein above. If the 

Bidder refuses to match the offer, its Bid Security shall not be forfeited. 

5.12.3 In case the Section 5.10, Section 5.12.1 and Section 5.12.2 do not result in any of the 

three top ranked Bidders or Original Project Proponent signing the Development 

Agreement under commercial terms of Second Proposal or that of Original Project 

Proponent, whichever is better, the Bidder who submitted the Second Proposal shall 

forfeit its Bid Security and be relieved from the Bid process. At this stage, the Bidder who 

submitted the Third Offer would be notified in writing by TUDA. Simultaneously, the 

Original Project Proponent would also be notified of the Commercial Offer in writing. If the 

Third Proposal is superior to the commercial terms of Original Project Proponent, the 

same would be invited to match the terms of Third Proposal within time period similar to 

that earlier used for Preferred Proposal. In the event that the Original Project Proponent 

matches the Commercial Offer of the Third Proposal, TUDA shall issue the Letter of 

Award (LOA) to the Original Project Proponent. If the Original Project Proponent is not 

willing/ refuses to match the commercial terms of the Third Proposal, the Bidder who 

submitted the Third Proposal shall be selected by TUDA for issuance of LOA. In the 

event that the commercial terms of Original Project Proponent are superior to that of 

Third Proposal, TUDA shall issue the LOA to the Original Project Proponent at terms 

given by it in its commercial offer. 

Within Seven (7) days from the date of issue of the LOA, the Selected Developer shall 

accept the LOA and return it to TUDA. The Selected Developer shall execute the 


Selected Developer fails to do so it shall forfeit its Bid Security. 

TUDA reserves the right to give more time to the three top ranked Bidders; reject their 

Bids; or invite fresh Bids. In such a case the entire bid security, if any, submitted by the 

Selected Developer shall be forfeited. However, TUDA on receiving request from the 

Selected Developer, may at its absolute discretion, permit extension of the aforesaid 

period of forty-five (45) days for execution of the Development Agreement. 

5.12.4 TUDA will notify other Bidders that their Bids have been unsuccessful. The Bid Security 

of 

• the Bidders who submitted the Preferred Proposal, Second Proposal and Third 

Proposal, if the Original Project Proponent is the Selected Developer; or 

• the Bidders who submitted the Second Proposal and Third Proposal, if the Selected 

Developer is the Bidder who submitted the Preferred Proposal, 



29


shall be returned as mentioned in Section 4.4.3. Bid Security of other bidders will be 

returned as promptly as possible, in any case not later then 56 days from the Evaluation 

Date. 



30


SECTION 6 (COVER 1) 

TECHNICAL AND FINANCIAL CAPABILITY EVALUATION 

The Cover 1 submission i.e. Technical and Financial Capability of the Bidders shall be 

assessed at this stage. 

6.1 Objective 

In this stage the Technical and Financial Capability of the Bidding Company /Bidding 

Consortium in establishing the Project would be assessed. The Bidder’s competence and 

capability would be judged and established by the following parameters: 

(a) Experience as developer and /or contractor 

(b) Financial capability in terms of 

i. Net Worth 

ii. Net cash accruals 

iii. Equity Financing Plan 

On each of these parameters, the Bidder would be required to meet the evaluation 

criteria as detailed later in this Section. The Experience and Financial capability ( Net 

Worth and Net Cash Accrual) are pass/fail criteria, whereas Equity Financing Plan 

assesses the Bidder’s plan to provide financials into the Project. 

6.2 Evaluation Criteria for Technical Capability 

6.2.1 The following categories of experience would qualify as eligible experience (“Eligible 

Experience”) as a developer and / or construction contractor: 

Category 1: Project development experience in residential/ commercial/ mixed-use/ 

township development, real estate, industrial parks 

Category 2: Construction experience in residential/ commercial/ mixed-use/ township 

development, real estate, industrial parks 

6.2.2 Eligible Experience would be measured only for Eligible Projects. 

6.2.3 For a project to qualify as an Eligible Project : 

Under Category 1: 

a. It should meet the Threshold Size as stipulated in Table 6.1 below; 

b. It should have been commissioned during the 2 year period immediately preceding 

this RFP Issue Date; 

c. The entity claiming experience should have held a minimum of 26% equity in the 

project as on date of commissioning. 

Under Category 2: 



31


1. It should meet the Threshold Size as stipulated in Table 6.1 below; 

2. It should have achieved the Threshold Size during the 2 year period immediately 

preceding this RFP Issue Date 

Table 6.1: Threshold Size for Eligible Projects 

Measurement Parameter Threshold Size (Rs Crore) 

Category 1 Project Cost 150.0 

Category 2 Certified Billings 100.0 

6.2.4 The Threshold Size shall be calculated in the manner as set out in Exhibit 6 and the 

Applicant should furnish adequate evidence to support its claim of Eligible Experience as 

set out in Exhibit 6. 

6.2.5 The Bidder shall quote experience in respect of a particular Eligible Project under any 

one category only, even though the Bidder (either individually or alongwith a member of 

the Consortium) may have played both the roles in the cited project. 

6.2.6 The Bidder should furnish adequate evidence to support its claim of Eligible Experience 

as per Exhibit 7. 

6.2.7 The Bidder’s experience shall be measured in terms of Experience Score. Experience 

Score for a given category would be the Project Cost or Certified Billings as the case may 

be, multiplied by the applicable factor in Table 6.2 below. In case the Bidder has 

experience across different categories the score for each category would be computed as 

above and then aggregated to arrive at the Experience Score. 

Table 6.2: Factors for Experience Across Categories 

Factor 

Category 1 1.00 

Category 2 0.67 

6.3 Minimum Eligibility Criteria: Technical Capability 

The Bidder who achieves an Experience Score of 300.0 (Threshold Experience Score) or 

above would be deemed to meet the experience criterion for qualification. 

6.4 Financial Eligibility Evaluation 

The consideration for evaluation of the Eligibility Criteria i.e. the entities who would be 

eligible for evaluation is as follows: 

6.4.1 For a Bidding Company 

For evaluation under the Financial Eligibility, the strength of the Bidding Company shall 

be considered. 



32


6.4.2 For a Bidding Consortium 

In case of a Bidding Consortium, simple aggregate of the technical and financial 

capability of each member of the Bidding Consortium shall be considered for the purpose 

of evaluation. The Bidding Consortium would be required to meet the threshold criteria on 

the basis of aggregate figures subject to provisions of this Section 6.4.2. 

6.4.3 Criterion for Financial Eligibility 

For the purpose of qualification, a Bidder would be required to demonstrate the Threshold 

Financial Capability measured on the following criteria: 

i. Tangible Net Worth not less than Rs. 200 Crores for the last full financial 

year; AND 

ii. Aggregate Net Cash Accruals not less than Rs. 100 Crores for the last 

two full financial years. 

iii. Equity Financing Plan of the Bidder is explained in detail in Section 6.6 

The criteria for Sections 6.4.3 (i) and 6.4.3 (ii) are a pass/fail test. 

The Bidder should provide information regarding the above based on audited annual 

accounts for the respective financial years, as per Exhibit 8. The Financial Year would be 

the same as the one normally followed by the Bidder for its Annual Report. The Bidder’s 

Financial Eligibility will have to be certified by a statutory auditor, as per Exhibit 8 Bid 

Response 9. 

The Application must be accompanied by the Audited Annual Reports of the Bidder (of 

each member in case of a Bidding Consortium) for the last two (2) financial years. In case 

the annual accounts for the latest financial year are not audited and therefore the Bidder 

could not make it available, the Bidder shall give an undertaking to the same effect and 

the statutory auditor shall certify the same. In such a case, the Bidder shall, for the 

purpose of evaluation, provide the Audited Annual Reports for two years preceding the 

latest completed Financial Year failing which the Application will be rejected as nonresponsive. 

6.5 Determination of Technically & Financially Capable Bidders 

6.5.1 In case of a Bidding Consortium, simple aggregate of the technical and financial 

capability of each member of the Bidding Consortium shall be considered for the purpose 

of evaluation, in proportion to their proposed equity holding in the project. The Bidding 

Consortium would be required to meet the threshold criteria on the basis of aggregate 

figures subject to provisions of this Section 6.5. 



33


6.5.2 The Consortium would need to specify a Lead Consortium Member for the project in 

accordance with Section 3.4; 

6.5.3 The Lead Consortium Member would be required to: 

(i) 

(ii) 

achieve a minimum of 50% of the Threshold Experience Score as specified in 

Section 6.3 and Threshold Financial Capability of at least 50% on each of the 

criteria specified under Sections 6.4.3 (i) and 6.4.3 (ii); and 

commit to hold a minimum equity stake equal to 51% in the Bidding Consortium 

for first 3 (Three) years after the execution of Development Agreement. 

The Bidders who meet the Technical Eligibility Criteria and Financial Eligibility Criteria as 

mentioned in Section 6.3 and 6.4 (Cover 1) would be considered as Technically and 

Financially Capable Bidders and their Cover 2 would be opened. The Bidders who do not 

meet the Technical and Financial Eligibility Criteria would be declared Ineligible and their 

Cover 2 and Cover 3 would not be opened. 

6.6 Equity Financing Plan of the Bidder 

The Equity Financing Plan will judge the Bidder’s ability to access funds and be able to 

successfully manage and implement the Project. The Bidder will have to furnish a 

detailed Equity Financing Plan for Rs 600 crores. The Equity financing plan should be 

substantiated by documents under the categories as given below attached in Bid 

Response 10 in Exhibit 8. The formats for the documents are provided at Exhibit 8, Bid 

Response 11 and Bid Response 12. 

Category Means of Financing 

Documents Required 

1 Reserves & Surplus Statutory Auditor certificate as per Qualification 

Bid Response 11 

2 Bank Facility Bank / Financial Institution Certificate as per Bid 

Response 12 

3 Disposable and 

Unencumbered Real 

Estate Liquidation 

4 Advances from the 

Parent Company/ 

Group Company 

Certificate of a Registered Real Estate Valuer 

certifying the value of the real estate and non 

encumbrance certificate from the lead lender 

Board Resolution of the Parent/ Group Company 

and Statutory Auditor Certificate similar to the 

format provided at Bid Response 11 

Any other source of financing should be supported by authenticated documents. 



34



TECHNO-BUSINESS PROPOSAL EVALUATION 

The Cover 2 submission i.e. Techno-Business Proposal of the Bidders found to be 

Technically and Financially Capable shall be assessed at this stage. 

7.1 Proposal by Original Project Proponent 

The Project is being evaluated under the Swiss Challenge Approach, with initial proposal 

been submitted by a developer (Original Project Proponent). A copy of the proposal 

submitted by Original Project Proponent is enclosed in Exhibit 15. 

7.2 Techno - Business Proposal 

The Techno-Business proposal should include the following: 

Executive Summary (not more than two pages) that summarizes important features 

of the proposal. 

Detailed inputs on the technical evaluation parameters (in the format mentioned 

below in Section 7.3) 

The Bidders are required to give their detailed plan and strategy for the Project. The 

techno-business proposals submitted by the Bidders are required to adhere to the broad 

structure of development plan proposed by Original Project Proponent. The broad 

structure shall include the facilities/ amenities proposed, site area proposed for different 

usage viz. hotel/ dormitory/ commercial/ residential/ green space etc. The Bidder may 

provide the information in the form of design sheets, layout plans, cross sections, etc. as 

may best represent the Bidder’s techno-business proposal. The proposal may contain 

inter alia conceptualization & planning, construction plan, financial plan, marketing 

strategy and operational plan. The Bidder may add further details if it wishes. The 

Bidders are encouraged to use maps, diagrams, tables and supporting data in their 

business plans. 

The contents of the Technical Proposal shall be completed in description, concise in 

volume and form. The proposal shall be in the format of a written report. Any reproduction 

of photos, drawings, charts and/or diagrams included in the proposal copies should be 

the same as in the original. 

7.3 Technical Evaluation Parameters 

The Techno-Business proposal of the Bidders would be evaluated on the basis of 

following parameters and the same should be provided clearly and explicitly in the 

proposal: 

A. Business Profile 

i. Bidder name and services offered 



35


ii. Name of Partners /Associations / Subsidiaries( if any) 

iii. Corporate Overview and Track Record of the Bidder 

iv. Year of establishment of the Bidder 

v. Location of offices 

B. Relevant Past Experience 

i. List of successful projects of the following category completed/under construction 

(in the format in Exhibit 9, Bid Response 1): 

a. An integrated township of not less than 25 acres in projects in the last 3 

(three) years. 

b. Developed a single project (residential / commercial/hospitality) of built up 

area of not less than 1 (One) million sq. ft in the last 3 (three) years. 

c. Developed an aggregate residential / commercial / hospitality of built up area 

of not less than 5 (Five) million sq. ft in the last 3 (three) years. 

ii. List of other clients worked for and their contact details. 

iii. List of claims and litigations, details of black listing, etc, in the last 3 years. 

C. Technical & Managerial capability 

The qualification and experience of the key personnel (Senior Management, Project 

specific team) to be given in the format in Exhibit 9, Bid Response 2. 

D. Project Details 

i. Project Concept Plan (Approach and methodology of the design/Bidder’s 

approach to designing). 

ii. Proposed Common & specialized infrastructure utility facilities ( if any) 

iii. Proposed Implementation strategy and schedule with O & M Plan 

iv. Environmental Management Plan. 

v. Marketing Plan. 

7.4 Evaluation of Techno- Business Proposals 

Within the structure set by the Original Project Proponent, the proposals by the Bidders 

shall be evaluated. The objective of the evaluation shall be to assess the technical 

competence in development of the Project and the responsiveness of the technobusiness 

proposal in respect of the following: 

Compliance with the Project Scope of this document 

Attractiveness of Project plan and development strategy 

Practicality of implementation 

The Bidders would be invited to make presentation to TUDA on the Techno-Business 

Proposal and their development plan for the Project. The technical strength of the Bidder 

shall be evaluated after combining the marks scored under the Techno-Business 

proposal and the presentation. The weightage to be given for various components of 

proposal and presentation are as below: 



36


Business Profile 5% 

Technical & Managerial capability and Relevant Past Experience 25% 

Project Details 30% 

Composition of Team assigned to implement the project 15% 

Presentation of the proposal 25% 

Total 100% 

Based on the score assigned out of 100 to each Bidder, the Techno-Business Proposal 

of each Bidder shall be scoped. 

The objective of the above assessment shall not be to “rank” the bids but to establish the 

inherent technical competence and planning capability of the Bidders and also to 

determine whether the bid is fundamentally sound on the above parameters. Towards 

this end, TUDA reserves the right to seek clarifications, permit discussions / modification 

and seek a final resolution on contentious issues. 

The Bidders, whose Techno-Business Proposals score a minimum threshold level of 70% 

(seventy percent) in the evaluation shall be considered for qualification for the next stage 

of the evaluation. The Bidders who score less than the minimum threshold level shall be 

rejected and their Commercial Offer (Cover 3) shall be returned unopened. 

TUDA, however, at all times also retains the right to reject Bid in cases where TUDA (in 

its sole opinion), considers the bid materially inconsistent, deficient, technically unsound 

or unacceptable in any other respect. 



37



COMMERCIAL OFFER EVALUATION 

8.1 Objective of Commercial Offer Evaluation 

The Commercial Offer evaluation seeks to select the entity offering the best commercial 

terms. 

8.2 Evaluation Financial Model 

For the purpose of evaluating the comparative attractiveness of Commercial Offers of 

various Bidders, TUDA has prepared a nominal business plan for the Integrated Tourism 

Temple Township (“Evaluation Financial Model”). The Evaluation Financial Model is 

solely for the purpose of evaluating the comparative attractiveness of different 

Commercial Offers on common and transparent platform and the cashflows assumptions 

do not represent TUDA’s assessment of revenues from the Project over the years. The 

Evaluation Financial Model does not constitute any representation, warranty, commitment 

or expectation on the part of TUDA from the Project. The actual cashflows generated 

from the Project may be materially different from the ones projected in the Evaluation 

Financial Model and this shall not in any way affect or compromise the selection process 

or the commitments made by the Selected Developer under the Development 

Agreement. 

The Evaluation Financial Model shall be given along with this RFP (Exhibit 13) and the 

Bidders are advised that their Commercial Offer shall be evaluated with respect to the 

same. 

8.3 Commercial Offer Parameters 

Bidders are required to quote their best offer in terms of the fixed amount of money to be 

paid upfront to TUDA and/ or revenue sharing with TUDA from residential and 

commercial space. The revenue sharing shall be in the form of a share (“Percentage 

Share”) of gross revenue from sale of all residential and commercial assets (“Revenue 

Share”). The Revenue Share shall also be due in respect of unsold residential/ 

commercial units at the end of the 7 years from the Drop Dead Date. The Revenue Share 

would be payable at the end of each quarter. If the Project Company wants to retain the 

residential/ commercial space (so that it may lease it out), the Project Company would 

have to first purchase the said residential/ commercial space by paying TUDA the 

Revenue Share that would be due. The Revenue Share would be based on a price to be 

determined by a professional agency appointed by TUDA. If the price is disputed by the 

Project Company, as an alternative, TUDA may exercise the right to retain for itself the 

Percentage Share of the residential/ commercial space at a location of its choice. The 

Successful Bidder would get the right of freehold on such retained residential/ 

commercial space on discharge of its obligations to TUDA. 



38


8.4 Evaluation of Commercial Offers 

The Commercial Offer from the Bidders shall be evaluated as per the Evaluation 

Financial Model. The Commercial Offer from each Bidder in terms of fixed amount of 

money to be paid upfront to TUDA and/ or revenue sharing with TUDA for the commercial 

and residential assets shall be converted to implied cash inflow to TUDA as per the 

Evaluation Financial Model. The implied yearly cashflows to TUDA from each Bidder 

shall be discounted to the year 2007 at a discounting rate of 12.00% p.a. The net present 

value thus calculated for the Bidder’s Commercial Offer shall be used for ranking the 

various Commercial Offers by the Bidders in the descending order. A sample calculation 

for assessment of ranking of the Commercial Offers is given in Exhibit 12. The proposal 

from the Bidder whose Commercial Offer ranks the highest shall be considered the 

Preferred Proposal for the purpose of evaluation against the proposal of Original Project 

Proponent as per the Swiss Challenge Approach. 

8.5 Commercial Offer: Submission Format 

The information requirements and guidelines for submission of the Commercial Offer are 

detailed in Exhibit 10. It may be noted that proposals of Bidders, which do not contain the 

Commercial Offer as specified above, would be considered invalid and liable for rejection. 



39


EXHIBIT 1 

PRINCIPLES OF THE CONSORTIUM MEMORANDUM OF UNDERSTANDING 

(To be executed on appropriate value of Non-Judicial Stamp Paper as per Stamp Act prevailing in 

the State of Andhra Pradesh) 

In case of a Bidding Consortium, the principles based on which the Memorandum of 

Understanding (MoU) shall be executed between / among the Consortium Members, are stated 

below: 

1. The MoU should clearly specify the roles and responsibilities of each of the Consortium 

Members, along with their proposed equity contribution. It is expected that the individual 

members have role definitions not conflicting with those of the other Consortium Members. 

2. The MoU should clearly designate one of the Consortium Member as the Lead Consortium 

Member. The Lead Consortium Member shall necessarily make the maximum equity 

contribution in the Project Company, and this equity contribution shall not be less than 51% of 

the equity of the Bidding Consortium, which shall not be diluted till 3 years from the execution 

of Development Agreement. 

3. The Lead Consortium Member shall be responsible for: 

tying up the finances for the Project 

ii. ensuring the equity contribution by each of the Consortium Member, and in 

the event of a default, make good such contribution. 

iii. undertaking primary responsibility for liasoning with the lending institutions 

and mobilising debt resources for the Project. 

ensuring the individual and collective commitment of each of the Consortium Members in 

honouring the Project Company’s obligations. The Lead Consortium Member would be 

overall responsible for the execution of the Project. All Consortium Members shall be 

jointly and severally liable for the same. 

4. The MoU should be duly signed by each of the Consortium Members. 

5. The MoU should be executed on an appropriate stamp paper. 

6. The MoU should be specific to this Project. 

7. The MoU should be valid for a minimum of twelve months from the last date for submission of 

the Request for Proposal. The validity period of the MoU should be extendible on the original 

terms, if required by TUDA. 



40


EXHIBIT 2 

FORMAT OF THE COVERING LETTER 

(The covering letter is to be submitted by the Bidding Company or the Lead Consortium Member 

of a Bidding Consortium, along with the Cover 1 of the Bid) 

To 

Date : 

Place : 

Vice Chairman 



Tel.: +91-877-2225803 

Fax: +91-877-2225730 

Dear Sir, 

Sub: Selection of a Private Developer for Integrated Tourism Temple Township Project at Tirupati 

in Andhra Pradesh (Tender No.____) 

Please find enclosed one (1) original + one (1) copies of our Bid in respect of the Selection of a 

Private Developer for Integrated Tourism Temple Township Project at Tirupati in Andhra Pradesh 

(Tender No.____) in response to the Request for Proposal (“RFP”) Document issued by the 

Tirupati Urban Development Authority ("TUDA") dated ____, 2007. 

We hereby confirm the following: 

1. The Bid is being submitted by (name of the Bidding Company) who is the Bidding Company / 

the Lead Consortium Member of the Bidding Consortium comprising (mention the names of 

the entities who are the consortium members), in accordance with the conditions stipulated in 

the RFP. (In case of a Bidding Consortium) Our Bid includes the Letter(s) of Acceptance in 

the format specified in the RFP, and the MoU (as per the principles stated in the RFP) 

between, ____________________(mention names of the entities that are the consortium 

members), who are the consortium members as per the conditions stipulated in the RFP. 

2. We have examined in detail and have understood the terms and conditions stipulated in the 

RFP Document issued by TUDA and in any subsequent communication sent by TUDA. We 

agree and undertake to abide by all these terms and conditions. Our Bid is consistent with all 

the requirements of submission as stated in the RFP or in any of the subsequent 

communications from TUDA. 

3. Notwithstanding any qualifications of conditions, whether implied or otherwise, contained in 

our Bid, we hereby represent and confirm that our Bid is unqualified and unconditional in all 

respects and we agree to the terms of the proposed Development Agreement, a draft of 

which also forms a part of the RFP provided to us. 



41


4. The information submitted in our Bid is complete, is strictly as per the requirements as 

stipulated in the RFP, and is correct to the best of our knowledge and understanding. We 

would be solely responsible for any errors or omissions in our Bid. 

5. We confirm that our Bid is valid for a period of two hundred and eighty (280) days from the 

Bid Due Date and the Bid Security shall be valid upto 60 days beyond the bid validity period. 

6. The Bidding Company / Bidding Consortium of which we are the Lead Consortium Member 

(Please strike out whichever is not applicable), satisfies the legal requirements and meets all 

the eligibility criteria laid down in the RFP. 

7. A Power of Attorney from the Bidding Company/Lead Consortium Member authorising the 

undersigned as the Authorised Representative, Signatory and Contact Person who is 

authorised to perform all tasks including, but not limited to providing information, responding 

to enquiries, entering into contractual commitments on behalf of the Bidder, etc., in respect of 

the Project is included as a part of the Proposal. 

For and on behalf of: 

Signature: 

(Authorised Representative and Signatory) 

Name of the Person: 

Designation: 

Enclosures: Power of Attorney 



42


EXHIBIT 3 

DETAILS OF BIDDER 

Name of the Bidding Company / Bidding 

Consortium 

Name of the Lead Consortium Member (In 

case of a Bidding Consortium) 

In case of a Bidding Consortium: 

S. No Name of each 

Consortium Member 

Proposed % equity 

contribution 

into the Project 

Role as per the MoU signed by 

and between all the Consortium 

Members 

1. (a) Name 

(b) Country of Incorporation 

(c) Address of the corporate headquarters 

(d) Date of incorporation and / or commencement of business 

2 Brief description including details of its main lines of business and proposed roles and 

responsibilities in this Project. 

3 Name, Designation, Address and Phone Nos. of Authorized Signatory of the Bidder: 

(a) Name: 

(b) Designation: 

(c) Company: 

(d) Address: 

(e) Telephone No: 

(f) E-mail Address: 

(g) Fax No: 

4 Details of individual (s) who will serve as the point of contract / communication for TUDA 

within the Company 

(a) Name: 

(b) Designation: 

(c) Address: 

(d) Telephone No. 

(e) E-mail address: 

(f) Fax No. 

5 In case of Bidding Consortium, the information above (1-4) should be provided for all the 

Members of the Consortium 



43


EXHIBIT 4 

FORMAT OF LETTER OF ACCEPTANCE 

(The Letter of Acceptance is to be submitted by EACH Consortium Member of the Bidding 

Consortium) 

To 

Date : 

Place : 

Vice Chairman 



Tel.: +91-877-2225803 

Fax: +91-877-2225730 

Dear Sir, 

Sub : Selection of a Private Developer for Integrated Tourism Temple Township Project at 

Tirupati in Andhra Pradesh (Tender No.____) 

This has reference to the Bid being submitted by ______________________(mention the Lead 

Consortium Member of the Bidding Consortium), as Lead Consortium Member of the Bidding 

Consortium comprising (mention name(s) of the Consortium Members) in respect of Selection of 

a Private Developer for Integrated Tourism Temple Township Project at Tirupati in Andhra 

Pradesh (Tender No.____) in response to the Request for Proposal (“RFP”) issued by the Tirupati 

Urban Development Authority ("TUDA") dated __, 2007. 


1. We __________________(name of the Consortium Member furnishing the Letter of 

Acceptance), have examined in detail and have understood and satisfied ourselves regarding 

the contents including in respect of the following: 

The RFP Document issued by TUDA; 

All subsequent communications between TUDA and the Bidder, represented by 

_______________________(Mention name of the Lead Consortium Member); 

The MoU signed between / among ____________________________(names of the 

Consortium Members), as members of the Bidding Consortium; and 

The Bid being submitted by _________________(name of the Lead Consortium 

Member). 

2. We have satisfied ourselves regarding our role as ______________________ (here give a 

brief description of the role) in the Project as specified in the Bid. If the Bidding Consortium is 



44


awarded the Project we shall perform our role as outlined in the Bid to the best of our 

abilities. We have examined the Bid in detail and the commitments made in the same. We 

agree and undertake to abide by the Bid and the commitments made therein. 

3. We authorise ____________________ (name of the Lead Consortium Member), as the Lead 

Consortium Member and authorise the same to perform all tasks including, but not limited to 

providing information, responding to enquiries, entering into contractual commitments etc. on 

behalf of the consortium, in respect of this Project. 

4. We understand that, no change in the membership in the Bidding Consortium, in the role and 

form of responsibility of any Consortium Member shall be permitted after submission of the 

Bid upto the end of 3 (three) years after execution of the Development Agreement. If any 

change in the membership of the Consortium is desired, it would need to be communicated to 

TUDA in writing for its approval. TUDA would reserve the right to reject such requests for a 

change of consortium structure, if in its opinion; it would adversely affect the same. 

For and on behalf of : 

Signature : 

Name of the Person : 

Designation : 


Each Consortium Member will have to attach its Board Resolution/ Undertaking as the case may 

be, approving the participation in the consortium, bidding for the Project and authorizing a 

company official/ Lead Member to sign the bidding documents. 



45


EXHIBIT 5 

PROFORMA OF BANK GUARANTEE FOR BID SECURITY 

(To be executed on appropriate value of Non-Judicial Stamp Paper as per Stamp Act prevailing in 

the State of Andhra Pradesh) 

1. In consideration of the Tirupati Urban Development Authority (hereinafter called “TUDA” 

which expression shall include any entity which TUDA may designate for the purpose) having 

agreed, interalia, to consider the bid of __________ (hereinafter referred to the “Bidder” 

which expression shall include their respective successors and assigns) which will be 

furnished in accordance with the terms of the Request for Proposal for Selection of a Private 

Developer for Integrated Tourism Temple Township Project at Tirupati in Andhra Pradesh 

(Tender No.____) (hereinafter called the “RFP”) in lieu of the Bidder being required to make a 

cash deposit, we ______________ [name of the Bank and address of the issuing branch], 

hereinafter called the “Bank” which expression shall include our successors and assigns, as 

to bind ourselves our successors and assigns do at the instance of the Bidder hereby 

unconditionally and irrevocably undertake to pay as primary obligor and not as surety only to 

TUDA without protest or demand and without any proof or condition the sum of Rs. 18 crores 

(Rupees Eighteen Crores Only). 

2. We, the Bank, do hereby unconditionally and irrevocably undertake to pay forthwith (and in 

any event within five days) the amounts due and payable under this Guarantee without any 

delay or demur merely on a written demand from TUDA stating that the amount claimed is 

due by reason of the occurrence of any of the events referred to in the RFP. Any such 

demand made on the Bank by TUDA shall be conclusive as regards the amount due and 

payable by the Bank under this Guarantee. However, the Bank’s liability under ‘this 

Guarantee shall be restricted to an amount not exceeding Rs. 18 crores (Rupees Eighteen 

Crores Only). 

3. We, the Bank unconditionally undertake to pay to TUDA any money so demanded under this 

Guarantee notwithstanding any dispute or disputes raised by the Bidder or any other party 

including in any suit or proceeding pending before any court or tribunal relating thereto or any 

instructions or purported instructions by the Bidder or any other party to the Bank not to pay 

or for any cause to withhold or defer payment to TUDA under this Guarantee. The Bank’s 

liability under this Guarantee is irrevocable, unconditional, absolute and unequivocal. The 

payment so made by the Bank under this Guarantee shall be a valid discharge of the bank’s 

liability for payment hereunder and the Bidder shall have no claim against the Bank for 

making such payment. 

4. We, the Bank further agree that the Guarantee herein contained shall remain in full force and 

effect upto and until 1700 hours on the date which falls 60 days beyond the Bid Validity 

Period i.e. _________ (hereinafter called “the End Date”). Unless a demand or claim under 

this Guarantee is made on the Bank by TUDA in writing on or before the said End Date the 

Bank shall be discharged from all liability under this Guarantee thereafter. 



46


5. We, the Bank further agree with TUDA that TUDA shall have the fullest liberty without the 

Bank’s consent and without affecting in any manner the Bank’s obligation hereunder to vary 

any of the terms and conditions of the RFP or to extend or postpone the time of performance 

by the Bidder or any other party from time to time or postpone for any time any of the powers 

exercisable by TUDA against the Bidder or any of them and to enforce or to forbear from 

enforcing any of the terms and conditions relating to the RFP and the Bank shall not be 

relieved from it’s liability by reason or any forbearance act or omission on the part of TUDA, 

or any indulgence given by TUDA to the Bidder or any other party or by any such matter or 

thing whatsoever which under the law relating to securities would, but for this provision, have 

the effect of so relieving the Bank. 

6. To give full effect to the obligations herein contained, TUDA shall be entitled to act against 

the Bank as primary obligor in respect of all claims subject of this Guarantee and it shall not 

be necessary for TUDA to proceed against the Bidder or any other party before proceeding 

against the Bank under this Guarantee and the Guarantee herein contained shall be 

enforceable against the bank as principal obligor. 

7. This Guarantee will not be discharged or affected in any way by the liquidation or winding up 

or dissolution or change of constitution or insolvency of any individual member of the Bidder 

or any other party or any change in the legal constitution or insolvency of the Bidder or any 

other party or any change in the legal constitution of the Bank or TUDA. 

8. We, the bank lastly undertake not to revoke this Guarantee during its currency except with 

the previous consent of TUDA writing. 

Notwithstanding anything contained herein. 

a) Our liability under the Bank Guarantee shall not exceed Rs. 18 crores (Rupees Eighteen 

Crores Only). 

b) The Bank Guarantee shall be valid upto [date]. 

c) Unless acclaimed or a demand in writing is made upon us on or before _____, all our 

liability under this guarantee shall cease. 

IN WITNESS WHEREOF THE BANK HAS SET ITS HANDS HERETO ON THE DAY, MONTH 

AND YEAR MENTIONED HEREUNDER. 

Signed and Delivered 

On behalf of ………………….(Bank name) 

by the hand of Mr …………… 

(name of authorized signatory) 

(Signature) 

(Date) 

Designation 



47


Address of the controlling office of the issuing branch with phone number and fax number to be 

provided. 

Note: Authenticated copy of Letter of Authority authorizing the signatory of this guarantee to 

execute the same to be enclosed herewith). 



48


EXHIBIT 6 

GUIDELINES FOR PROVIDING INFORMATION RELATED TO EXPERIENCE 

& CAPACITY 

GUIDELINES FOR PROVIDING INFORMATION RELATED TO EXPERIENCE 

1. Member Code : NA= Not Applicable in case of a single entity Bidder, LM =Lead 

Consortium Member, M =Member. 

2. The Statutory Auditor issuing the certification for Experience of the Bidder must hold a 

valid Certificate of Practice. 

3. Any Bidder consisting of a single entity should fill in details as per the row titled Bidding 

Company and ignore the other rows mentioned below. In case of a Bidding Consortium, 

the details need to be provided as per the lower rows and the row titled Bidding Company 

may be ignored. 

4. The Bidder should provide details of only those projects undertaken by it. Project 

experience of the Bidder's parent company or its subsidiary or any Associate company 

(who is not a member of the Consortium) will not be considered for computation of the 

Experience. The Bidder should have held atleast 26% equity as on the date of 

commissioning. The experience would be considered in proportion to equity/share 

in Bidding Consortium. 

5. In case that the members intending to quote experience have participated in the same 

project, then these members may quote same project provided that their scope of work 

were independent. The scope of work shall not be considered to be independent in case 

of any project if: 

(i) Any member is sub-contractor of other member. 

(ii) Payment of billings to any member has been made out of billings of the other 

member. 

6. The Factors for Experience to be used for calculations shall be in accordance with Table 

6.2 in Section 6.2.7. 

7. Project Cost for Category 1 shall be calculated in the following manner and should be 

provided as Supporting Calculations to Exhibit 7, Bid Response 1: 



49


Name of 

Project 

Year of 

Commissioning 

Project Cost 

(Crore) 

In relevant 

currency 

Exchange 

Rate 

Project Cost in 

INR 

(Rs. Crore) 

Year 1 Currency 1 

Year 2 Currency 2 

(A) (B) (C) = (A)*(B) 

8. Certified Billings under Category 2 shall be calculated in the following manner and should 

be provided as Supporting Calculations to Exhibit 7, Bid Response 3: 

Name of 

the 

Project 

Financial 

Year 

Year 1 

Year 2 

Year 3 

Year 4 

Year 5 

Annual 

Certified 

Billings 

(Crore) 

in relevant 

currency 

Exchange 

Rate 

Annual 

Certified 

Billing 

(Rs. Crore) 

Total Certified 

Billing 

(Rs. Crore) 

(A) (B) (C) = (A)*(B) (E) = sum of (C) 

9. The exchange rate to be used for calculations shall be in accordance with Section 4.3. 



50


EXHIBIT 6 [Contd.] 

GUIDELINES FOR PROVIDING INFORMATION RELATED TO FINANCIAL CAPABILITY 

The Bidder should provide the Financial Capability based on its own financial statements. 

Financial capability of the Bidder's parent company or its subsidiary or any associate company 

(who are not Members of the Consortium) will not be considered for computation of the Financial 

Capability of the Bidder. 

1. Member Code NA= Not Applicable in case of a single entity Bidder, LM = Lead Consortium 

Member, M = Member. 

2. Any Bidder consisting of a single entity should fill in details as per the row titled Bidding 

Company and ignore the other rows mentioned below. In case of a Consortium, the details 

need to be provided as per the lower rows depending upon the number of Consortium 

members and the row titled Bidding Company may be ignored. 

3. Instructions for calculation of Financial Capability: 

(a) Net Cash Accruals = (Profit After Tax + Depreciation + Other non-cash expenditure – 

non-cash income) 

(b) Net Worth = (Subscribed and Paid-up Equity + Reserves) - (Revaluation reserves + 

Miscellaneous expenditure not written off) 

(c) The financial year would be the same as followed by the Bidder for its annual report. Year 

1 will be the last Financial Year. Year 2 shall be the year immediately preceding Year 1. 

(d) The Bidder shall provide audited Annual Reports as required under this Bid Document. 

For a Bidding Consortium, audited Annual Reports of all Members shall be provided. 

(e) In case of a Bidding Consortium comprising of members with holdings in each other, the 

cross holdings between the group companies comprising part of the Consortium will be 

deducted for the purpose of Net Worth calculations. 



51


EXHIBIT 7 

INFORMATION FORMAT FOR TECHNICAL CAPABILITY ASSESSMENT 


Experience of the Bidder Under Category 1 

Bidder 

Type 

Member 

Code 

Name of 

the 

Project 

Date & Year of 

commissioning 

Equity 

Shareholding 

Project 

Cost 

(Rs. 

Crores) 

Factor for 

Proposed 

Equity in 

Consortium 

Experience 

Score 

Bidding 

Company 

Consortium 

Member 1 

Consortium 

Member 2 

Consortium 

Member 3 

Aggregate Experience Score = 

Note : 

1. The Bid Response for establishing Experience of the Bidder shall be filled in accordance with 

the guidelines provided in Exhibit 6. 

2. The above stated experience shall also be duly certified by a Statutory Auditor in the format 

provided in Bid Response 2. 

3. The Bidder should provide details for each of the Eligible Projects in separate rows. 



52


EXHIBIT 7 [contd.] 


Format for Certification by Statutory Auditor 

This is to certify that ___________ (Name of the Bidder/Bidding Consortium Member) has 

promoted _____________ (Title & Nature of the Project). This Project was commissioned on 

_______ (Date of commissioning of the Project) and __________ (Name of the Bidder/Bidding 

Consortium Member) held ____% 1 of the equity capital in the Project as on the date of 

commissioning. We further certify that total cost of the Project as on the date of commissioning 

was _______. 

This has been calculated in accordance with the provisions of the Request for Proposal (RFP) 

Document issued by Tirupati Urban Development Authority (TUDA) for the development of 

Integrated Tourism Temple Township. 

Signature and Membership No. of Statutory Auditor 

Note: 

1. To be provided by Bidding Company and for each member of Bidding Consortium claiming 

experience under Category 1. 

1 Refer instruction no.4 from Exhibit 6 of the Bid Document 



53




Experience Under Category 2 

Bidder 

Type 

Member 

Code 

Total Certified 

Billings 

(Rs. Crore) 

Factors for 

Experience 

Bidding 

Company 0.67 

Consortium 

Member 1 0.67 

Consortium 

Member 2 0.67 

Consortium 

Member 3 0.67 

Factors for 

Proposed 

Equity in 

Consortium 

Experience 

Score 

Aggregate Experience Score = 

Note : 

1. The Bid Response Sheet for establishing Experience of the Bidder shall be filled in 

accordance with the guidelines provided in Exhibit 6. 

2. The above stated experience shall also be duly certified by a Statutory Auditor in the format 


3. The Bidder shall provide details of the Project(s) in the format provided in Bid Response 5. 

4. The Bidder should provide details for each of the Eligible Projects in separate rows. 



54





This is to certify that, 

M/s _________________________ (Name of the Bidder) is / has successfully executing / 

executed the __________________ (Title of the Project) for ________________ (name of 

Client). 

M/s. _______________ has had a Total Certified Billings of Rs. _____________ Crores as on 

____________(Date) with respect to the said Project. 

This has been calculated in accordance with the provisions of the Request for Proposal (RFP) 

Document issued by Tirupati Urban Development Authority (TUDA) for the development of 

Integrated Tourism Temple Township. 

Signature and Membership No of Statutory Auditor. 

Note 

1. To be provided by the Bidding Company and for each member of Bidding Consortium 

claiming experience under Category 2. 



55




Name of Bidder: 

Member Code: 

Category: 

1. Name of Contract 

Country 

2. Name of Employer 

3. Employer’s address, telephone and fax no.) 

5. Role (strike out whichever is not applicable) 

Prime contractor Subcontractor JV 

6. Value of the Total Contract (in specified currencies and INR) 

7. Value of the Bidder’s Contract (in specified currencies and INR) 

8. Certified Billings till date (in specified currencies and INR) 

9. Date of Commencement of Project/ Contract 

10. Date of Completion/ Commissioning 

Instructions 

1. Information provided in this section is intended to serve as a back up for information provided 

in accordance with Bid Response 3. 

2. The Projects cited must comply with the eligibility criteria specified in Section 6.2.3. 

3. A separate sheet should be filled for each of the Eligible Projects. 

4. The Bid Response 5 should be supported by a certificate from the Employer in the format 




56




Format for Certification by Employer 

This is to certify that, 

M/s _________________________ (Name of the Bidder) is / has successfully executing / 

executed the __________________ (Title of the Project) for ________________ (name of 

Client). 

M/s. _______________ has had a Total Certified Billings of Rs. _____________ Crores as on 

____________(Date) with respect to the said Project. 

(Signature of Authorised Signatory) 

(Name, Title and Address of the Employer) 

Note 

1. To be provided by Bidding Company and for each member of Bidding Consortium claiming 

experience under Category 2. 

2. To be provided for each of the Eligible Projects. 



57


EXHIBIT 8 

FORMAT FOR ESTABLISHING FINANCIAL CAPABILITY OF THE BIDDER 


Format for Financial Capability of Bidding Company 

Net Worth and Net Cash Accruals 

Net Worth 

(Rs. Crore) 

Net Cash Accruals 

(Rs. Crore) 

Year 1 Year 1 Year 2 

Note : 

1. The above stated Financial Capability shall be duly certified by a Statutory Auditor in the 

format provided as Bid Response 9. 



58




Format for Financial Capability of Bidding Consortium 


Bidding 

Consortium 

Member 

Consortium 

Member 1 

Consortium 

Member 2 

Consortium 

Member 3 

Member 

Code 

Net Worth 

(Rs. Crore) 


(Rs. Crore) 


Weighted Aggregate Net worth = Rs________ Crore 

Weighted Average Net Cash Accruals = Rs________ Crore 

Note: 

1. The above stated Financial Capability shall be duly certified by a Statutory Auditor in the 

format provided as Bid Response 9. 



59





This is to certify that M/s _______________ (Name of the Bidder) has Net Worth and Net Cash 

Accruals (calculated in accordance with the Bid Document) as set out in the following tables: 


Net Worth 

(Rs. Crore) 


(Rs. Crore) 


Signature and Membership No of Statutory Auditor 

Note : 

1. To be provided by Bidding Company and by each member of Bidding Consortium. 



60




Sample Format for submission of Equity Financing Plan for Bidding Company 

Rs Crores 

S No Source Amount 

1 Reserves & Surpluses 

2 Bank Facility 

3 Real Estate Liquidation 

4 From Parent/ Group Company 

5 Other Source 

6 Total (Committed Equity for the Project) 

S 

No 

Sample Format for submission of Equity Financing Plan for the Bidding Consortium 

Rs Crores 

Source 

1 Reserves & Surpluses 

2 Bank Facility 

3 Real Estate Liquidation 

4 From Parent/ Group Company 

5 Other Source 

6 Total (Committed Equity for the 

Project) 

7 Total Equity contribution in the SPV 

(%) for this Project 

8 Funds committed for the SPV for this 

Project 

Consortium 

Member 1 

Consortium 

Member 2 

Consortium 

Member 3 

Total 

Bidders to Note: 

In the above table, the Total mentioned at row number 6 (Total committed equity financing) 

should not be less than the Total of row number 8 (the funds committed by an individual members 

for this Project in proportion to its equity shareholding in the SPV for the Project). In case, the 

sum Total at row number 6 is less than the sum Total of row number 8, the bidding capacity of the 

bidder would be considered as inadequate for the project and bidder would be declared as “fail’. 



61




Format for evidence of reserves / cash for participation in the equity contribution of the 

proposed project 

(On the letterhead of the Statutory Auditors of the firm) 

This is to certify that M/s. ________________________________________ is having 

unencumbered reserves and surpluses of Rs._____________ in its accounts. 

After reducing the future committed capital investments (till one month before the Proposal 

submission date), M/s _______________________ will be having Rs._____________ for 

investment in new Capital investments. 

Signed 

__________ 

Name of Statutory Auditor 



62




Format for evidence of access to or availability of credit facilities equity participation in 

the proposed project 

BANK / FINANCIAL INSTITUTION CERTIFICATE 

(From any Scheduled Indian Bank or foreign bank or Financial Institution located in India and 

approved by Reserve Bank of India) 

This is to certify that M/s. ________________________________________ is a reputed 

company with a good financial standing. 

If the project, namely ___________________________________ is awarded to the above firm, 

we shall be able to provide credit facilities to the extent of Rs. _____________________ to meet 

their capital requirements for equity participation in the Project (Name of the Project) 

This certificate is issued with the approval of Head Office of the Bank / Financial Institution. 

Signature _______ 

Name and Designation of the Competent Authority of the Bank / Financial Institution 

Name, Address and Phone number of the Issuing Branch 

Note: For the purpose of the certificate, Bank / Financial Institution will be defined as under: 

1. State Bank of India and its subsidiaries 

2. Any Indian Nationalized Bank 

3. IDBI or ICICI Bank 

4. Financial Institutions as approved by RBI 

5. Investment Institutions (e.g. LIC, GIC etc.) 

6. NBFC’s approved by RBI and having a Net Worth of more then Rs 250 crores 

7. Foreign Bank (issued by a branch outside India) with a counter guarantee from SBI or its 

subsidiaries or any Indian Nationalized Bank 

8. Any scheduled Commercial Bank approved by RBI having a net worth of not less than Rs 

1000 crores as per the latest Annual Report of the Bank. In case of a Foreign Bank 

(issued by a branch in India), the net worth in respect of Indian operations shall only be 

taken into account. 

9. The capital adequacy of the Bank shall not be less than the norms prescribed by RBI 

10. The Bank Certificate issued by a Cooperative Bank shall not be accepted 



63


EXHIBIT 9 

TECHNO-BUSINESS PROPOSAL 


Format for list of successful projects under consideration for Technical Evaluation 

Project Name: 

Location within the Country: 

Country: 

Approx Value of Project (Rs Crores): 

Total Built-Up Space (Sq Ft): Break up of development (Residential/ 

Commercial/ Industrial/ Others) 

Whether carried out individually or as a 

consortium member: 

Start Date 

(Month/Year) 

Name of Contractors (if any) 

End Date 

(Month/Year) 

In case of consortium, % share in consortium/ 

JV: 

Status of Project (Completed/ Under 

Construction): 

In case of Consortium, other Consortium 

Members and their % share 

Name of Senior Staff (Project Director/ Team Leader) involved in and functions performed: 

Narrative Description of the Project: 



64


EXHIBIT 9 (Contd.) 


Format for Key Personnel under consideration for Technical Evaluation 

Name of the 

team member 

Current 

Designation, 

Qualification 

Proposed 

Position in the 

project 

Major Projects 

worked on 

Relevant Work 

experience (in 

years) 



65


EXHIBIT 10 

COMMERCIAL OFFER FORMAT 

To 

Date : 

Place : 

Vice Chairman 



Tel.: +91-877-2225803 

Fax: +91-877-2225730 

Dear Sir, 

Sub: Selection of a Private Developer for Integrated Tourism Temple Township Project at Tirupati 

in Andhra Pradesh (Tender No.____) 

Please find enclosed our Commercial Offer in respect of the Sub: Selection of a Private 

Developer for Integrated Tourism Temple Township Project at Tirupati in Andhra Pradesh 

(Tender No.____), in response to the Request for Proposal (“RFP”) Document issued by the 

Tirupati Urban Development Authority (“TUDA”) dated ___. 

Our offer of Development Fee to Tirupati Urban 

Development Authority in Indian Rupees (INR) 

Our offer of Revenue Sharing to Tirupati Urban 

Development Authority out of sale of Residential 

space in Percentage (%) 

Our offer of Revenue Sharing to Tirupati Urban 

Development Authority out of sale of Commercial 

space in Percentage (%) 


a. We confirm that we shall make the payment of the Development Fee to Tirupati Urban 

Development Authority as per the following schedule: 



66


Instalment 

No. 

Milestone 

Percentage of 

Development Fee 

1 Before or on the date of execution of Development Agreement 20% 

2 Within 180 days of execution of Development Agreement 80% 

b. We confirm that we shall make the payment of the Advance Fee of Rs 5 crores (Rs 

5,00,00,000/-) to Tirupati Urban Development Authority. The Advance Fee payable to 

TUDA shall be set off against revenue share payable to TUDA as per terms specified in 

the RFP. The Advance Fee shall be payable as per the following schedule: 

Instalment 

No. 

Milestone 

Percentage of 

Advance Fee 

1 Before or on the date of execution of Development Agreement 20% 

2 Within 180 days of execution of Development Agreement 80% 

c. We have examined in detail and have understood the terms and conditions stipulated in 

the RFP Document issued by TUDA and in any subsequent communication sent by 

TUDA. We agree and undertake to abide by all these terms and conditions. Our 

Commercial Offer is consistent with all the requirements of submission as stated in the 

RFP or in any of the subsequent communications from TUDA. 

d. We have made our Commercial Offer after surveying the land and infrastructure facilities 

at the [________] site to our satisfaction and are aware of the condition of the said land 

and the infrastructure facilities and thus have indemnified the Tirupati Urban 

Development Authority against any liability that may arise in the future for the same. For 

avoidance of doubt, it is clarified that the Tirupati Urban Development Authority shall 

have no liability towards any claims by the Selected Developer with regards to the 

condition of the land and infrastructure facilities at the [_________] site. 

e. Notwithstanding any qualifications of conditions, whether implied or otherwise, contained 

in our proposal we hereby represent and confirm that our proposal is unqualified and 

unconditional in all respects and we agree to the terms of the proposed Development 

Agreement, a draft of which also forms a part of the RFP provided to us. 

f. We confirm that our Bid is valid for a period of time of 280 days from ______________ 

(Bid Due Date). 

g. We also understand that the final selection is solely based on the Commercial Offer and 

as such our offer shall be incorporated without any changes whatsoever in the 

Development Agreement to be signed between Tirupati Urban Development Authority 

and the Project Company. 

For and on behalf of : 

Signature : 

Name of the Person : 

Designation : 




67


EXHIBIT 11 

SITE MAP 



68


EXHIBIT 12 

SAMPLE CALCULATIONS FOR COMMERCIAL OFFER 

Note: The calculations given below are for example purpose only and the numbers have no 

bearing to the actual business plan of Project. 

Assuming the Business Plan of the Project as: 

Residential Built-up Area (A) 

Commercial Built-up Area (B) 

: 1,000,000 sq. ft 

: 1,00,000 sq. ft 

Year 2009 2010 2011 2012 2013 

Percentage Sale 

Residential (C) 10% 15% 20% 25% 30% 

Retail (D) 15% 15% 25% 25% 20% 

Sale Price(Rs/ Sq ft) 

Residential (E) 1000 1100 1200 1300 1400 

Retail (F) 2000 2250 2500 2750 3000 

As such, the cash realization to the Bidder as TUDA’s assumed Business Plan shall be as: 

Figures in Rs Crores 

Year 2009 2010 2011 2012 2013 

Residential [G = A x C x E] 10.00 16.50 24.00 32.50 42.00 

Retail [H = B x D x F] 3.00 3.38 6.25 6.88 6.00 

Assuming the Commercial Offers of Bidders as: 

Bidder 1 

Development Fee (I) 

: Rs 10 crores 

% Residential Revenue Sharing (J) : 10% 

% Commercial Revenue Sharing (K) : 15% 

Bidder 2 

Development Fee (L) 

: Rs 15 crores 

% Residential Revenue Sharing (M) : 05% 

% Commercial Revenue Sharing (N) : 10% 

With the assumed Business Plan of TUDA, the implied cashflows to TUDA from the 

Bidders are as: 

Figures in Rs Crores 



69


Year 2007* 2008* 2009** 2010** 2011** 2012** 2013** 

Bidder 1 2.00 8.00 1.45 2.16 3.34 4.28 5.10 

Bidder 2 3.00 12.00 0.80 1.16 1.83 2.31 2.70 

* 20% of the Development Fee assumed to accrue in year 2007 as being within 30 days of 

Development Agreement, and 80% accruing in year 2008 as being due in 180 days from the 

execution of Development Agreement 

** For Bidder 1 = G x J + H x K 

Bidder 2 = G x M + H x N 

With the above implied cashflows, the NPV calculated @ 12.00% i.e. NPV(12.00%, 

cashflows 2007:2013) for the Bidders is as: 

NPV 

Rs Crores 

Bidder 1 18.97 


The Ranking of the Commercial Offers from the Bidders in relative attractiveness to TUDA 

i.e. descending order of NPV is as: 

NPV 

Rs Crores 



Preferred Proposal 



70


EXHIBIT 13 

EVALUATION FINANCIAL MODEL 

Provided as a separate downloadable document with name 

EVALUATION_AND_FINANCIAL_MODEL.xls 



71


EXHIBIT 14 

DRAFT DEVELOPMENT AGREEMENT 

Provided as a separate downloadable document with name Development Agreement Draft 1004.pdf 



72


EXHIBIT 15 

PROPOSAL BY ORIGINAL PROJECT PROPONENT 

Provided as a separate downloadable document with name OPP.pdf. 



73


EXHIBIT 16 

MEMORANDUM OF AGREEMENT 

Provided as a separate downloadable document with name MOA.pdf. 



74

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