Employees' Provident Fund Organisation

Fax : 080­22244161 E­mail : ro.bangalore@epfindia.gov.in
PH : 080­22230118
Employees' Provident Fund
Regional Office, Bangalore
Organisation
(Ministry of Labour, Govt. of India)
Bhavishya Nidhi Bhawan, 13­Rajaram Mohan Roy Road
Bangalore ­560025
KN/RO/BN/STORES/QTN/GEN.STNRY/ 2012-13/ 312 DATED : 28.02.2013
To:
Sub: Inviting of Quotation for supply of Printing &
items for the year financial 2013­14 ­reg
* * * * * * * * * * * * *
Sir,
TERMS & CONDITIONS
Binding
(To be submitted duly filled along with the Sealed Quotation)
1. The quotations for the printing items shall be submitted in sealed envelopes
addressed to the Regional PF Commissioner (ADM), Regional Office,
Bhavishya Nidhi Bhavan, #13, Rajaram Mohan Roy Road, Bangalore, super
scribed as “Quotations for Printing of Forms/ Proforma/ Registers”
2. The rates of each item shall be quoted taking all expenditure inclusive of
delivery charges, applicable taxes etc.
3. The quality of items supplied should strictly conform to the specifications
provided.
4. The rates quoted should be valid for a period of 12 months w.e.f., 1/4/13 to
31/3/2014.

5. The Last Date for submission of Closed Quotations is
20.03.2013 by 5 pm.
6. The supply orders for the required items shall be issued periodically by this
office based on the requirement.
:2:
Contd…2
7. The supply of items as per the supply order/requirements should be
completed within 21 days from the date of receipt of the supply order.
8. In case goods are not supplied within the time limit as mentioned above,
damages @ 2.5% of the value of the supply order shall be levied per
week on the supplier. However, the total damages levied shall not exceed
10% of the value of the bill.
9. In case of any breach of terms & conditions, the EMD shall be
forfeited.
10. The rates for each item should be quoted both in figures and in
words.
11. The quotations shall be finalized based on the item wise comparison.
12. All the sealed quotation shall be enclosed with an EMD for an amount of Rs.
2000/­ (Rupees two thousand only) in the form of DD drawn in favor of
Regional PF Commissioner, Regional Office, Bangalore. Quotations without
EMD may summarily be rejected.
13. Samples of all the printed forms and the registers are available for
reference, the interested quoter’s may avail the same from this office.
14. Overwriting of rates in not allowed. Corrections if any should be properly
authenticated under attestation of the supplier.

Contd…3
:3:
15. All the pages of quotation form including terms & conditions should be signed
by the tenderers in token of having understood and agreed with the terms &
conditions.
16. Regional PF Commissioner­I, Regional Office, Bangalore, reserves the right
to reject any or all the quotations without assigning any reason thereof.
Signature: ______________________________
Name & Address ______________________________
Of the supplier
______________________________
______________________________
Phone No: ______________________________
Yours faithfully,

Sd/-
Encl: ITEM WISE LIST.
ASSISTANT P F COMMISSIONER
(STORES)
SL.NO NAME OF THE FORM/FORMAT DESCRIPTION QUANTITY
1 12 Details
2 14b Blue Book
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1 BOOK
RATES
8.5
8.2 KG KG
3 14 B Red Book 80 GSM Ledger Paper 1 BOOK
4 3 PS (Pension)Book 80 GSM Ledger Paper 1 BOOK
60 GSM White Cream Wave
5 7A Adjournment Notice
Paper 1000 Nos
6 7a Ist Notice 80 GSM/60 GSM Ledger Paper 1000 Nos
7 7A Red Book 80 GSM Ledger Paper 1 BOOK
8 8F Order 80 GSM Green Ledger Paper 1000 Nos
9 Acknowledgement Cards 1000 Nos
10 Acknowledgement Slips 44 GSM Colour Wave 1000 Nos
11 ACR Proforma (AAO) 80 GSM White Maplitho 1000 Nos
12 ACR Proforma (EO) 80 GSM White Maplitho 1000 Nos
13 ACR Proforma (SS) 80 GSM White Maplitho 1000 Nos

14 ACR Proforma (SSA/LDC) 80 GSM White Maplitho 1000 Nos
15
ACR Proforma for
Asst.Prog 80 GSM White Maplitho 1000 Nos
16 ACR Proforma for DEOs 80 GSM White Maplitho 1000 Nos
17 ACR Proforma for Hindi Trnslt 80 GSM White Maplitho 1000 Nos
18 ACR Proforma for RPFC/APFC 80 GSM White Maplitho 1000 Nos
19 ACR Proforma for Stenos 80 GSM White Maplitho 1000 Nos
20 Attendance Sheets 80 GSM White Maplitho 1000 Nos
21 Binding of Books 1 BOOK
22 Business Number Form 60 GSM White Maplitho 1000 Nos
23 Cash Book A/c 1,2,3 80 GSM Ledger Paper 1 BOOK
24 Cash Book A/c 2 80 GSM Ledger Paper 1 BOOK
25 Challans (48 Sheets/Pad) 44 GSM Colour Wave Per Pad
SIGNATURE & NAME & AGENCY OF THE COMPANY.
SL.NO NAME OF THE FORM/FORMAT DESCRIPTION QUANTITY
26 Consolidated Challans (New) Per Pad
27 Cheque Cancellation Register 80 GSM Ledger Paper 1 BOOK
8.2 KG
RATES
8.5
KG
28 Cheque Remittance Register 80 GSM Ledger Paper 1 BOOK
29 Claim Register
60 GSM White Cream Wave
Paper 1 BOOK
30 Closed Covers - 5" X 11" Craft Paper 90 GSM/NPM 1000 Nos
31 Closed Covers Big- 11" x 16" Craft Paper 1000 Nos
32 Computer Annexure
60 GSM White Cream Wave
Paper 1000 Nos
33 Consent Letter - Employee 70 GSM White Maplitho 1000 Nos
34 Consent Letter - Employer 70 GSM White Maplitho 1000 Nos
35 Coverage Proposal
60 GSM White Cream Wave
Paper 1000 Nos
36 D C B 80 GSM/60 GSM Ledger Paper 1000 Nos
37 D C Bill
38 D D forwarding to Cash
39 Dak Book
80 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1 BOOK

40 Declaration Form to Form-31
41 E.L.Application
42 Enf Officer Certificate
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
43 File Board 1 No
44 File Wrapper - Attendance 1000 Nos
45 File Wrapper (General/pension) 1000 Nos
46
File Wrapper (Inner two sides
printed matter) 1000 Nos
47 File Wrapper (Thick) COMP 1000 Nos
48 File Wrapper -Thin (Pension) Craft Paper 1000 Nos
49 Form 19 80 GSM Colour Maplitho Paper 1000 Nos
50 Form 10C 80 GSM White Maplitho 1000 Nos
SIGNATURE & NAME & AGENCY OF THE COMPANY.
SL.NO NAME OF THE FORM/FORMAT DESCRIPTION QUANTITY
51 Form 10D 80 GSM White Maplitho 1000 Nos
52 Form 20 80 GSM Colour Maplitho Paper 1000 Nos
53 Form 5 IF 80 GSM Colour Maplitho Paper 1000 Nos
54 Form 13 80 GSM Colour Maplitho Paper 1000 Nos
55 Form 31 80 GSM White Maplitho Paper 1000 Nos
56 Form 12A
57 Form 5 & 10
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
58 Form 1 (IF) EDLI 80 GSM Ledger Paper 1 BOOK
59 Form 2 IF & 3 IF 60 GSM Colour Wave Paper 1000 Nos
60 Form 2
80 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
61 Form 3A
Paper 1000 Nos
62 Form 4 IF 60 GSM Colour Wave Paper 1000 Nos
63 Form 4 /5 (PS) 60 GSM Colour Wave Paper 1000 Nos
64 Form 5A
60 GSM White Cream Wave
Paper 1000 Nos
65 Form 6 (PS) 80 GSM Colour Maplitho Paper 1000 Nos
66 Form 6A
60 GSM White Cream Wave
Paper 1000 Nos
67 Form 7 FPF 80 GSM Colour Maplitho Paper 1000 Nos
68 Form 7 IF 60 GSM Colour Maplitho Paper 1000 Nos
69 Form 9 80 GSM Ledger Paper 1 BOOK
8.2 KG
RATES
8.5
KG

70 Form 14
71 Form 23 Forwarding Letter
72 Form 33 Broad Sheet
73 Form I
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
SIGNATURE & NAME & AGENCY OF THE COMPANY.
SL.NO NAME OF THE FORM/FORMAT DESCRIPTION QUANTITY
60 GSM White Cream Wave
74 Form II
Paper
1000 Nos
60 GSM White Cream Wave
75 Garnishee Order
Paper
1000 Nos
60 GSM White Cream Wave
76 Grievance Register
Paper 1 BOOK
60 GSM White Cream Wave
77 Input Information- 19/10C/13/31 Paper 1000 Nos
78 Input Information- 10D
79 Inquiry Report
80 Inspection Report - I
81 Inspection Report - II (Annx-3)
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
82 Ledger Book 50 Pgs 80 GSM Ledger Paper 1 BOOK
83 Ledger Book 100Pgs 80 GSM Ledger Paper 1 BOOK
84 Ledger Book 200Pgs 80 GSM Ledger Paper 1 BOOK
85 Letter Head 80 GSM Maplitho 1000 Nos
86 Letter Head ( D.O.Pad) Executive Bond Paper 01 No
87 Life Certificate
88 LTC Bill
89 Medical Certificate
90 Non-Receipt of Returns
91 Notice U/S 406 & 409
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
60 GSM White Cream Wave
Paper 1000 Nos
RATES
8.5
8.2 KG KG

92 Recovery Register 80 GSM Ledger Paper 1 BOOK
93
Proforma for Levy of Damages
U/s14B
80 GSM Green Ledger Paper &
60 GSM White Maplitho paper 1000 Nos
94 Recredit Intimation Register
60 GSM White Cream Wave
Paper 1 BOOK
95 Register of Retnd. M.O. 80 GSM Ledger Paper 1 BOOK
96 Register of Undisbursed MO/Chq 80 GSM Ledger Paper 1 BOOK
97 Relaxtion Order
60 GSM White Cream Wave
Paper 1000 Nos
98 Request for Re-Authorisation
60 GSM White Cream Wave
Paper 1000 Nos
99 Returning Proforma 19/10C
60 GSM White Cream Wave
Paper 1000 Nos
SIGNATURE & NAME &
AGENCY OF THE COMPANY.
SL.NO NAME OF THE FORM/FORMAT DESCRIPTION QUANTITY
100 Returning Proforma -31
101
Rejection Proforma - 10
C[

113 Window Covers - 5" X 11" Craft Paper 90 GSM/NPM 1000 Nos
114 Withdrawal Register
115 Work Diary
60 GSM White Cream Wave
Paper 1 BOOK
60 GSM White Cream Wave
Paper 1 BOOK
SIGNATURE & NAME & AGENCY OF THE COMPANY.