JOB DESCRIPTION Job Title Administrator ... - Bexley College

JOB DESCRIPTION
Job Title
Salary
Responsible to
Responsible for:
Job Purpose
Administrator - Quality and Professional Development
Points 22 to 25 on the Common Pay Scale
Director of Quality
No direct responsibility for staff
To provide effective administrative support to the Director of Quality
and the Quality function
Main Duties and Responsibilities
1. To act as the first point of contact for day to day enquiries in relation to Quality and
Professional Development (QPD) and disseminate information accordingly, ensuring
prompt responses to queries and/or actions arising.
2. To manage the day to day smooth running of the office, including supplies, resources
and equipment as well as team diaries/calendars/central leave rota.
3. To work closely with business support and curriculum teams and ensure effective
communication and information flow.
4. To update quality assurance procedures, practices and systems to ensure an
effective function in line with College and awarding body requirements.
5. To monitor and administer individual and team development plans and ensure all
activities are completed to deadline.
6. To monitor post-observation action plans and respond to any training requirements
arising.
7. To forward plan and co-ordinate training activities, organising internal and external
training events for curriculum staff including; booking courses, collecting and
summarising evaluation, generating purchase orders, organising travel, venues,
refreshments and setting up of equipment for teaching staff.
8. Maintain up to date computerised and manual records for curriculum staff
development and use these to monitor, track and summarise activity.
9. Record and summarise the impact of training and disseminate findings to teams.
10. Maintain and update the QPD area within the Staff Intranet system on a regular basis
including any good practice identified.
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11. In conjunction with the Director of Quality, book and administer lesson observations
on all teaching staff, including staff in probation and liaise with the observation team
to arrange bookings and ensure timely report completion.
12. Update the computerised database and manual systems for recording and reporting
lesson observations and liaise with curriculum teams to ensure timely completion of
post-observation action plans and return of all required paperwork and evidence.
13. To provide regular compliance and progress reports to the Director of Quality.
14. To ensure the smooth setup, implementation and completion of Learner Voice
Surveys including working closely with the Learning Resource Centre, Funding and
Data team and curriculum teams.
15. To disseminate findings of Learner Voice Surveys to teams and ensure immediate
response to satisfaction rates and emerging patterns.
16. To file and maintain up to date records of awarding body reports and ensure College
action plans are completed and returned timely.
17. Provide awarding body status reports as and when required to the Director of Quality.
General Duties:
The postholder will be required to undertake other duties as directed by the Principal (or
his/her delegated representative) appropriate to the administration of the College and within
the abilities of the postholder.
General
All duties must be carried out to comply with:-
(i)
(ii)
(iii)
Health & Safety at Work Act
Acts of Parliament, Statutory Instruments and Regulations and other legal
requirements, and
Nationally agreed Codes of Practice which are relevant
All duties will be carried out in the working conditions normally inherent in the particular job.
This is a description of the job as it is presently constituted. It is our practice to review all job
descriptions regularly and update them where necessary to ensure that they are a true
reflection of the job that is being done, or to incorporate changes where they are found to be
inaccurate. This procedure is conducted jointly by the manager and the job holder. You will,
therefore, be expected to participate fully in such discussions with a view to reaching
agreement on any changes felt to be necessary. If agreement is not possible, management
reserves the right to insist on changes to your job description in line with your grade/level in
the organisation, after consultation with you.
Signed:____________________________________________________ Date:__________
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PERSON SPECIFICATION
The following is a list of skills, experience and qualities that we would expect to find in the
successful applicant for this post:
Essential
Desirable
Qualifications
Knowledge and
Experience
Skills and
Competencies
Minimum Level 3 Administrative qualification or
equivalent
Level 2 Literacy and Numeracy qualification or
equivalent
Highly effective and knowledgeable Administrator
Excellent working knowledge of Microsoft Office (in
particular, Word, Excel and Access)
Ability to challenge non-compliance positively and
confidently to ensure deadlines are met
Ability to prepare and summarise clear, accurate and
concise reports, charts and graphs.
Ability to prioritise work effectively in order to meet
changing demands.
Ability to maintain effective, robust management
systems
Effective analytical and problem solving skills
Ability to communicate clearly, concisely and
effectively, both verbally and in writing with a wide
range of service providers both internally and
externally
Be self-motivated, proactive and able to use own
initiative whilst working as part of a small team
Have a flexible approach to work and ability to adapt
to change
Possess a professional, confidential and supportive
approach
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