JOB DESCRIPTION Job Title Administrator ... - Bexley College
JOB DESCRIPTION Job Title Administrator ... - Bexley College
JOB DESCRIPTION Job Title Administrator ... - Bexley College
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<strong>JOB</strong> <strong>DESCRIPTION</strong><br />
<strong>Job</strong> <strong>Title</strong><br />
Salary<br />
Responsible to<br />
Responsible for:<br />
<strong>Job</strong> Purpose<br />
<strong>Administrator</strong> - Quality and Professional Development<br />
Points 22 to 25 on the Common Pay Scale<br />
Director of Quality<br />
No direct responsibility for staff<br />
To provide effective administrative support to the Director of Quality<br />
and the Quality function<br />
Main Duties and Responsibilities<br />
1. To act as the first point of contact for day to day enquiries in relation to Quality and<br />
Professional Development (QPD) and disseminate information accordingly, ensuring<br />
prompt responses to queries and/or actions arising.<br />
2. To manage the day to day smooth running of the office, including supplies, resources<br />
and equipment as well as team diaries/calendars/central leave rota.<br />
3. To work closely with business support and curriculum teams and ensure effective<br />
communication and information flow.<br />
4. To update quality assurance procedures, practices and systems to ensure an<br />
effective function in line with <strong>College</strong> and awarding body requirements.<br />
5. To monitor and administer individual and team development plans and ensure all<br />
activities are completed to deadline.<br />
6. To monitor post-observation action plans and respond to any training requirements<br />
arising.<br />
7. To forward plan and co-ordinate training activities, organising internal and external<br />
training events for curriculum staff including; booking courses, collecting and<br />
summarising evaluation, generating purchase orders, organising travel, venues,<br />
refreshments and setting up of equipment for teaching staff.<br />
8. Maintain up to date computerised and manual records for curriculum staff<br />
development and use these to monitor, track and summarise activity.<br />
9. Record and summarise the impact of training and disseminate findings to teams.<br />
10. Maintain and update the QPD area within the Staff Intranet system on a regular basis<br />
including any good practice identified.<br />
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11. In conjunction with the Director of Quality, book and administer lesson observations<br />
on all teaching staff, including staff in probation and liaise with the observation team<br />
to arrange bookings and ensure timely report completion.<br />
12. Update the computerised database and manual systems for recording and reporting<br />
lesson observations and liaise with curriculum teams to ensure timely completion of<br />
post-observation action plans and return of all required paperwork and evidence.<br />
13. To provide regular compliance and progress reports to the Director of Quality.<br />
14. To ensure the smooth setup, implementation and completion of Learner Voice<br />
Surveys including working closely with the Learning Resource Centre, Funding and<br />
Data team and curriculum teams.<br />
15. To disseminate findings of Learner Voice Surveys to teams and ensure immediate<br />
response to satisfaction rates and emerging patterns.<br />
16. To file and maintain up to date records of awarding body reports and ensure <strong>College</strong><br />
action plans are completed and returned timely.<br />
17. Provide awarding body status reports as and when required to the Director of Quality.<br />
General Duties:<br />
The postholder will be required to undertake other duties as directed by the Principal (or<br />
his/her delegated representative) appropriate to the administration of the <strong>College</strong> and within<br />
the abilities of the postholder.<br />
General<br />
All duties must be carried out to comply with:-<br />
(i)<br />
(ii)<br />
(iii)<br />
Health & Safety at Work Act<br />
Acts of Parliament, Statutory Instruments and Regulations and other legal<br />
requirements, and<br />
Nationally agreed Codes of Practice which are relevant<br />
All duties will be carried out in the working conditions normally inherent in the particular job.<br />
This is a description of the job as it is presently constituted. It is our practice to review all job<br />
descriptions regularly and update them where necessary to ensure that they are a true<br />
reflection of the job that is being done, or to incorporate changes where they are found to be<br />
inaccurate. This procedure is conducted jointly by the manager and the job holder. You will,<br />
therefore, be expected to participate fully in such discussions with a view to reaching<br />
agreement on any changes felt to be necessary. If agreement is not possible, management<br />
reserves the right to insist on changes to your job description in line with your grade/level in<br />
the organisation, after consultation with you.<br />
Signed:____________________________________________________ Date:__________<br />
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PERSON SPECIFICATION<br />
The following is a list of skills, experience and qualities that we would expect to find in the<br />
successful applicant for this post:<br />
Essential<br />
Desirable<br />
Qualifications<br />
Knowledge and<br />
Experience<br />
Skills and<br />
Competencies<br />
Minimum Level 3 Administrative qualification or<br />
equivalent<br />
Level 2 Literacy and Numeracy qualification or<br />
equivalent<br />
Highly effective and knowledgeable <strong>Administrator</strong><br />
Excellent working knowledge of Microsoft Office (in<br />
particular, Word, Excel and Access)<br />
Ability to challenge non-compliance positively and<br />
confidently to ensure deadlines are met<br />
Ability to prepare and summarise clear, accurate and<br />
concise reports, charts and graphs.<br />
Ability to prioritise work effectively in order to meet<br />
changing demands.<br />
Ability to maintain effective, robust management<br />
systems<br />
Effective analytical and problem solving skills<br />
Ability to communicate clearly, concisely and<br />
effectively, both verbally and in writing with a wide<br />
range of service providers both internally and<br />
externally<br />
Be self-motivated, proactive and able to use own<br />
initiative whilst working as part of a small team<br />
Have a flexible approach to work and ability to adapt<br />
to change<br />
Possess a professional, confidential and supportive<br />
approach<br />
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