JOB DESCRIPTION Job Title: Quality Administrator ... - Jobsgopublic

JOB DESCRIPTION
Job Title:
Salary Grade:
Responsible to:
Responsible for:
Job Purpose:
Quality Administrator
Points 12 to 14 on the Common Pay Scale
Quality Manager
No direct responsibility for staff
To ensure effective administrative support to the Quality Manager and
the Quality function
Main Duties and Responsibilities
1. Act as first point of contact for day to day enquiries in relation to Quality and
Professional Development (QPD).
2. Update quality assurance procedures, practices and systems as required to ensure
an effective function in line with College and awarding body requirements.
3. In line with College priorities and team training plans, to administer the training cycle,
organising internal and external training events for curriculum staff, including course
bookings and evaluation, travel, venue, refreshments and setting up of equipment for
teaching staff.
4. Maintain up to date computerised and manual records for curriculum staff
development and provide management reports as appropriate.
5. Process payment of training invoices and reimbursement of course expenses.
6. Maintain and update the QPD area within the Staff Intranet system.
7. In conjunction with the Quality Manager book and administer lesson observations on
all teaching staff, including staff in probation.
8. Update the computerised database and manual systems for recording and reporting
lesson observations.
9. Generate updates on observation status to the Quality Manager as and when
required.
10. In conjunction with the Quality Manager, organise Learner Voice Surveys including
the collection and recording of responses from curriculum teams.
11. To file and maintain up to date records of awarding body reports and College action
plans and provide status reports as and when required to the Quality Manager.
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Person Specification
Level 2 Literacy and Numeracy qualification or equivalent
Experience of working in a busy office environment
Computer literate with excellent working knowledge of Microsoft Office (including
Word, Excel and Databases)
Ability to prepare clear, accurate and concise reports, charts and graphs.
Ability to prioritise work effectively in order to meet changing demands
Ability to maintain effective, robust management systems
Effective analytical and problem solving skills
Ability to communicate clearly, concisely and effectively, both verbally and in writing
with a wide range of service providers both internally and externally
Be self-motivated, proactive and able to use own initiative whilst working as part of a
busy team
Have a flexible approach to work and ability to adapt to change
Possess a professional, confidential and supportive approach
Such other duties commensurate with the grading of the post that from time to time are
allocated by the Principal including attendance at Cross College meetings as required.
General
All duties must be carried out to comply with:
Health and Safety at Work Act
Acts of Parliament, Statutory Instruments and Regulations and other legal
requirements
Nationally agreed Codes of Practice that are relevant
This is a description of the job as it is presently constituted. It is our practice to review all job
descriptions regularly and update them where necessary to ensure they are a true reflection
of the job that is being done, or to incorporate changes where they are found to be
inaccurate. This procedure is conducted jointly by the manager and the job holder. You will
therefore be expected to participate fully in such discussions with a view to reaching
agreement on any changes felt to be necessary. If agreement is not possible, management
reserves the right to insist on changes to your job description in line with your grade/level in
the organisation, after consultation with you.
Signed:______________________________________________ Date:________________
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