Commercial Building Permit Packet - City of Bartlesville

City of Bartlesville
Department of Community Development
401 S. Johnstone
Bartlesville, OK 74003
918-338-4244 Voice
918-338-4239 Fax
1/08
COMMERCIAL BUILDING PERMIT PROCEDURES
City of Bartlesville, Oklahoma
INTRODUCTION
Any and all kinds of construction or development activities require building permits. It is unlawful
to commence the construction or the excavation for the construction of any building or structure,
including accessory buildings, or to commence the moving or alteration of any building, including
accessory buildings, until a building permit has been issued for such work. The Building Permit
Application Form (attached) must be used for all types of non-residential building construction,
including any multi-family residential (3 or more dwelling units), commercial, or industrial alteration,
addition or construction, or demolition of an existing structure.
Activities exempt from a building permit include painting, re-roofing that does not change the existing
pitch or structural elements of the roof, replacement of existing doors and windows, and unenclosed or
unroofed patios and decks.
PART I: DESCRIPTION OF MINIMUM STANDARDS FOR DOCUMENT SUBMITTAL
A. Basic Design Requirements: All plans should include all of the items in this information pamphlet
which apply to your particular project. Plans must be clear and legible reproductions of the original,
on substantial paper. Blueprints, photocopies or ink drawings are acceptable. Pencil drawings are not
acceptable. The plan must be drawn to scale. The recommended scale for the plans, other than site
plans is ¼” = 1’ or 1/8” = 1’. For the site plan, the recommended scale is 1” = 20’, but any other
scale can be used that will adequately show the lot and buildings on it. Where the plans involve
additions to existing structures, label all existing construction as “existing” and all proposed
construction as “proposed”. The plans must be complete and clearly show the extent and type of
work. The plans must be separated into two complete sets, with the exception of the extra site plans.
Incomplete plans will not be accepted for review. Compliance with the following codes (most
current edition) and other relevant statutes must be shown on the plans:
1. Metropolitan Area Zoning Regulations
2. International Building Code
3. International Plumbing Code
4. International Mechanical Code
5. National Electrical Code
6. International Fire Code
7. NFPA Life Safety Code
8. CABO 1 and 2 Family Dwelling Code
B. Review Process: Once complete plans (with all required forms and drawings) have been submitted
for review, the plan review process will begin. It is our goal to issue a permit and return an approved

set of plans within three working weeks. However, for small, interior remodel projects that involve
fewer persons in plan review, process time averages 5 to 10 working days. At the time you submit
two complete sets of plans for review, a plan review meeting will be set with you and those involved
in the plan review process to review plan review comments. This plan review meeting is typically
scheduled for seven (7) calendar days following plan submittal.
Those involved in the plan review process (including the City Planner, Fire Chief or Marshall,
Engineering Services Coordinator, Public Works Director, Water Utilities Director and Chief
Building Official) are asked to communicate directly with you or your representative concerning
required modifications to the submitted plans. If you do not hear from these persons directly, you can
presume that they have approved the plans as submitted. Once the plans have been approved by all
staff required, you will be telephoned that your permit is ready to pick up. In order to insure that your
plans will be reviewed as expediently as possible, please turn in a thorough, complete set of plans
with all required forms and drawings. Plans that do not have to be returned for modifications and
corrections will be issued quicker than those that have to be returned and resubmitted.
C. Required Forms and Drawings: In addition to the permit application, the following items must be
supplied when plans are submitted. Additional items may be required in certain circumstances before
the permit is issued. Be sure to see the information in Part II of this pamphlet covering those projects
for specific requirements.
1. Application for Building Permit: The owner, contractor, architect or other authorized agent can
fill out an application for a building permit.
2. Information for Building Remodeling, Enlargement, Alarm and Sprinkler Permit Applications:
This document is required for remodeling, tenant finish, enlargement, and fire suppression
systems. Its purpose is to determine the fire rating of the existing building. This allows the plans
examiner to evaluate the effect that the proposed construction will have on the existing building.
3. Architect’s or Engineer’s Seal: Your plans will probably need an architect’s seal if the building
you are erecting, expanding, or remodeling is greater than two (2) stories in height (excluding a
basement), and/or over $40,000.00 value for proposed construction. An engineer’s seal should be
placed on any plans for proposed construction designed by an engineer. Additionally, any
improvement (street, sewer or water line, or storm drainage facility) being dedicated to the City
must be signed and sealed by an engineer.
4. Site Plan: This plans shows the general layout of the lot. It must show:
a. Legal description of the property as recorded on the deed.
b. Boundaries and dimensions of property, names of bordering streets. All property lines must
be shown.
c. Location and dimensions of existing and proposed buildings, structures, sidewalks, off-street
parking areas, and driveways. All existing and proposed structures and buildings must be
identified. (Note: This will count as the required right-of-way permit for driveway
construction.)
d. Existing and proposed landscaping, including method of irrigation, size and type of plantings,
and site screening. (Note: This may be included as a separate plan.)
e. Distances from the two closest property lines to the proposed building or structure. Distances
between any existing or proposed buildings. (NOTE: Any portion of the building that is to
be located within 5 feet of a property line or easement must be pinned on the site prior to
approval of the footing inspection.)
f. Identify any easements and public rights-of-way. VERY IMPORTANT!
g. Include all architectural projections, i.e. stairs, porches, balconies, fireplaces, etc.
h. Location of all utility service lines and meters and their point of connection to the main line.
i. North arrow.

j. Existing and proposed topography, which may consist of one of the following:
1. Existing and proposed contour lines at 2-foot intervals.
2. Existing and proposed spot elevations.
k. Existing and proposed site drainage shown by drainage arrow. For sites of 2 acres or more,
the City shall require on-site detention or fee-in-lieu with supporting hydrologic and
hydraulic or impervious surface calculations. (Note: This may be included as a separate
plan.)
l. The finish floor elevation of the lowest floor of the proposed building.
m. Fire hydrants.
5. Foundation Plan: Provide dimensions and details of foundations including continuous footings,
grade beams, and pier footings. Show footing dimensions, thickness of concrete slabs,
reinforcing steel, access holes when applicable, and the North arrow.
6. Wall Cross Section: This plan must show the following:
a. Footing, stemwall, and slab detail.
b. Interior and exterior wall finished.
c. Size, spacing, and type of materials used.
d. R-value, type and location of insulation.
e. Connection details.
f. Roof framing details.
7. Detail Sheets (when applicable): Show details of all fireplaces, stairs, girders, beams and
headers, with size and type of materials to be used.
8. Engineering Calculations: Construction involving structural design usually requires engineering
calculations for design loads and the seal of a structural design engineer registered in the State of
Oklahoma.
9. Floor Plan: Floor plans must show the following:
a. Exterior and interior dimension.
b. Use of all rooms, including seating (including outside seating for restaurants, etc.).
c. Size and type of all windows and doors.
d. Plumbing fixtures, gas appliances, water heater, and electrical equipment locations.
e. Location of heating and air-conditioning facilities.
f. Locations and types of smoke detectors, when applicable.
g. Fire exit accesses and stair locations.
h. Fire ratings on existing demising, ceiling, corridor, and fire walls.
i. The North arrow.
j. The scale.
k. Exit lights.
l. For enlargement of an existing building, the existing floor plans and the proposed floor plans
are both required for review.
10. Roof Plan and Details: This plan must show the following:
a. Roof pitch.
b. Size of hips, valleys, rafters, and ridges.
c. Direction and span of rafters, trusses, beams, and headers.
d. Any special framing at roof area (skylights, panels, awnings, etc.)
e. Complete roofing specifications.
f. Lumber sizes, spacings, species, and grades.
g. The North arrow.
NOTE: If trusses, beams, girders, or columns not listed in the code tables are used, the plans
must have the seal of an engineer licensed in the State of Oklahoma.
11. Plumbing, Mechanical, Electrical Plans: A plan for each trade must show the location, nature,
and extent of work proposed with supporting engineering calculations. Plans shall show enough
detail to confirm that the work meets the minimum requirements of the applicable codes. For

uilding with more than two stories in height, plans should indicate where penetrations will be
made for applicable trade systems and components and shall indicate the materials and methods
for maintaining required structural safety, fire-resistance rating, and fireblocking.
12. Soil Erosion Control Plan: This plan must show the location, type (including construction
details) of the best management practice to provide temporary and permanent erosion and
sediment control for the site.
13. Elevations Plans: This is a drawing of the exterior walls showing the following:
a. Doors, windows, and other openings.
b. Exterior finishes.
c. Height of structure and projections above the ground.
d. Indicate North, South, East or West elevation.
NOTE: A separate permit is required for signs.
PART II: MINIMUM STANDARDS FOR DOCUMENT SUBMITTAL
A. New Construction or Enlargement of an Existing Building: Reviewed by City Planner, Fire Chief
or Marshal, Engineering Services Coordinator, Public Works Director, Water Utilities Director, and
Chief Building Official.
1. City Forms Submittal Requirements:
a. Application for Building Permit,
b. Information for Building Remodeling, Enlargement, Alarm and Sprinkler Permit
Applications.
2. Plan Submittal Requirements: Note: Plans should be combined into two separate sets, with the
remaining site plan separate.
a. Three copies of the proposed site plan with complete legal description.
b. Two copies of the foundation plans.
c. Two copies of the wall cross section.
d. Two copies of the details sheets for stairs, girders, beams, and/or headers, if applicable.
e. Two copies of engineering calculations.
f. Two copies of proposed floor plans. (For enlargement of an existing building, the existing
floor plans must be furnished.)
g. Two copies of the roof plan and details.
h. Two copies of plumbing, electrical, and/or mechanical plans.
i. Two copies of soil erosion control plan.
j. Two copies of the elevation plans.
NOTE: If the proposed use is food related, see Exhibit #1.
B. Interior Remodel/Tenant Finish: Reviewed by Fire Chief or Marshall and Chief Building Official.
1. City Forms Submittal Requirements:
a. Application for Building Permit,
b. Information for Building Remodeling, Enlargement, Alarm and Sprinkler Permit
Applications.
2. Plan Submittal Requirements: Note: Plans should be combined into two separate sets.
a. Two copies of the floor plan, showing existing and proposed construction.
b. Two copies of the details sheets for stairs, girders, beams, and/or headers, if applicable.
NOTE: If the proposed use is food related, see Exhibit #1.
C. Repair Only (Fire, Deterioration, Etc.): Reviewed by Fire Chief or Marshal and Chief Building
Official.

1. City Forms Submittal Requirements:
a. Application for Building Permit,
b. Information for Building Remodeling, Enlargement, Alarm and Sprinkler Permit
Applications,
c. Two copies of a worksheet identifying proposed repairs. Note: This permit is designed for
the restoration of a building which has been damaged. It can only be applied to buildings that
are being restored to their original condition. If there is any structural damage repair, two
sets of structural plans with engineering data may be required.
D. Fire Alarm/Detection/Suppression: Reviewed by the Fire Chief or Marshal, and when applicable,
the Water Utilities Director. NOTE: This information should be submitted directly to the Fire Chief
or Marshal.
1. City Forms Submittal Requirements:
a. Application for Building Permit,
b. Information for Building Remodeling, Enlargement, Alarm and Sprinkler Permit
Applications.
2. Plan Submittal Requirements: Three sets of working plans and calculations. Each room and
space must be identified as to the type of use. Design criteria: NFPA. These permits are issued
to licensed contractors only.
E. Tents: Reviewed by City Planner, Fire Chief or Marshal, Chief Building Official, and when
applicable, Engineering Services Coordinator, Public Works Director, and Water Utilities Director.
1. City Forms Submittal Requirements:
a. Application for Building Permit,
2. Plan Submittal Requirements:
a. Two copies of the proposed site plan with complete legal description.
b. Two copies of the tent’s fire rating certification.
F. Parking Lots (when not included with new building construction or enlargement): Reviewed by
City Planner and Engineering Services Coordinator.
1. City Forms Submittal Requirements:
a. Application for Building Permit,
2. Plan Submittal Requirements:
a. Three copies of the proposed site plan with complete legal description.
b. Two copies of the pavement cross section plan.
G. Pre-Engineered Metal Buildings: Reviewed by City Planner, Fire Chief or Marshal, Engineering
Services Coordinator, Public Works Director, Water Utilities Director, and Chief Building Official.
1. City Forms Submittal Requirements:
a. Application for Building Permit,
b. Information for Building Remodeling, Enlargement, Alarm and Sprinkler Permit
Applications.
2. Plan Submittal Requirements: Note: Plans should be combined into two separate sets, with the
remaining site plan separate.
a. Three copies of the proposed site plan with complete legal description.
b. Two copies of the foundation plans.
c. Two copies of the wall cross section.
d. Two copies of the details sheets for stairs, girders, beams, and/or headers, if applicable.
e. Two copies of engineering calculations.
f. Two copies of proposed floor plans. (For enlargement of an existing building, the existing
floor plans must be furnished.)

g. Two copies of the roof plan and details.
h. Two copies of plumbing, electrical, and/or mechanical plans.
i. Two copies of soil erosion control plan.
j. Two copies of the elevation plans.
NOTE: The plans must include building width, length, eave height, cross section with clearance
dimensions, purlin and girt sizes, gauge and spacing, foundation details, and the manufacturer’s
letter of load certification with erection drawings. Structural design details and engineering
calculations bearing the seal of a Professional Engineer registered in the State of Oklahoma. A
complete legal description as recorded on the property deed must be recorded on the permit
application and on each site plan.
NOTE: If the proposed use is food related, see Exhibit #1.
PART III. INSPECTIONS
Listed below are all required inspections for all construction within the City of Bartlesville. It is
the responsibility of each contractor on the project to call in for their respective inspections.
Failure to request these inspections could cause serious financial hardship to your project in the
form of reconstruction and providing proof that all building codes and standards have been met.
1. Footing Inspection
a. Prior to pouring
2. Heat and Air Inspections
a. Ground work prior to pouring slab
b. Rough-in prior to sheet rock (as applicable)
c. Final interior installation of entire system
3. Gas Inspections
a. Ground work on service line
b. 15 pound test on metal and 50 pound test on plastic for 15 minutes
4. Plumbing Inspections
a. Ground work prior to pouring slab
b. Rough-in prior to sheet rock (as applicable)
c. Final
5. Electrical Inspections
a. Temporary pole
b. Rough-in prior to sheet rock
c. Final
6. Sewer Inspection
a. Sewer tap and building service line prior to backfilling
7. Framing Inspection
8. Fire Alarm System Inspections
a. Test and inspection of all detectors, horns, strobes, and manual pull stations
9. Fire Suppression Systems

a. Witnessed 2-hr., 200 pound test of system prior to being covered
b. Must be monitored by 3 rd party unless 24 hour attended operation
c. Test of inspector’s test, tamper and flow alarms
d. Final
10. Fire Suppression Hood Systems
a. Inspection of duct installation prior to covering
b. Witnessed balloon test
c. Witnessed test of shut off of fuel to appliances
d. Witnessed test of manual pull activation balloon test
11. Driveway Inspection
a. Prior to pouring concrete
12. Swimming Pool Inspections
a. Prior to relocation of utility service lines
b. Bonding and grounding of equipment and reinforcement before concrete is poured
c. Final
13. Final Occupancy Inspection
NOTE: The water meter will not be transferred from the contractor to the homeowner
until the final occupancy inspection has been approved.
All inspections should be called in by 3:30 p.m. on the day needed. Inspectors try to respond to a
call for inspection within three (3) hours of receipt of the inspection request.

EXHIBIT #1
ADDITIONAL REQUIREMENTS FOR FOOD SERVICE FACILITIES
For any new or extensively remodeled food-related facilities, the following additional information
must be submitted with the proposed floor plan:
1. The relationship between dining, kitchen, storage, waitress and rest room areas;
2. An equipment layout with individual items drawn in place and identified;
3. A plumbing layout showing the location of all floor drains and the equipment they serve.
Also, include all sink systems, hand lavatories, hot water tanks, janitorial facilities, and
location of the grease interceptor(s);
4. The manufacturer’s detail of the grease interceptor and the calculations for sizing the unit.
NOTE: Food service establishments also require separate approval from the Washington County
Health Department, County Environmentalist, located at 3838 State Street, Bartlesville,
Oklahoma, 918-335-3005.

BUILDING INFORMATION FOR REMODELING, ENLARGEMENT, ALARM AND
SPRINKLER PERMIT APPLICATIONS
City of Bartlesville
Total Height of Building: ______ Total # of Stories: _______
Total # of Basement Levels: _____
Is Existing Building Total Sprinklered? _______
Partially Sprinklered? _________
If Yes, Explain: ________________________________________________________________________
Approximate Dates of Former Permits (if known): ____________________________________________
Previous Use of Space & Name of Business: _________________________________________________
Proposed Use of Space and Name of Business: _______________________________________________
EXISTING CONSTRUCTION MATERIALS:
• Exterior Walls: [ ] CMU Veneer [ ] Brick Veneer [ ] Stone Veneer [ ] Wood Siding
[ ] Metal Siding [ ] Plastic Siding [ ] Glass with: [ ] Metal Studs [ ] Wood Studs
• Interior Walls: [ ] CMU [ ] Brick [ ] Stone [ ] Gyp/Metal Studs [ ] Gyp/Wood Studs
[ ] Demountable Metal Partitions
• Ceiling Type: [ ] Acoustical Tile [ ] Plaster [ ] Gypsum [ ] Exposed Structure/Construction
[ ] Wood Soffit
• Roof Covering: [ ] Bur Membrane [ ] Sheet Metal [ ] Wood [ ] Composition
• Roof Decking: [ ] Metal Wood [ ] Concrete [ ] Other: ________________________________
EXISTING STRUCTURAL SYSTEM:
• Framing System: [ ] Rigid Steel [ ] Reinforced Concrete [ ] Wood
[ ] Other: __________________________________________________
• Bearing Walls: [ ] CMU [ ] Brick [ ] Stone [ ] Reinforced Concrete [ ] Metal Studs
[ ] Wood Studs
• Roof Framing: [ ] Concrete Slab/Beam/Tee [ ] Bar Joist [ ] Wood Truss [ ] Wood Joist
[ ] Tension/Membrane
• Floor Framing: [ ] Concrete Slab/Beam/Tees [ ] Bar Joist [ ] Wood Joist
• Floor Decking: [ ] Concrete Slab [ ] Metal Deck [ ] Wood Deck