BID Document for Guest House with Boundary Wall.pdf - Integrated ...
BID Document for Guest House with Boundary Wall.pdf - Integrated ...
BID Document for Guest House with Boundary Wall.pdf - Integrated ...
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B. Bidding <strong>Document</strong>s<br />
8. Content of Bidding <strong>Document</strong>s<br />
8.1 The set of bidding documents comprises the documents listed in the table below and addenda issued in<br />
accordance <strong>with</strong> Clause 10:<br />
Invitation <strong>for</strong> Bids<br />
Section 1 Instructions to Bidders<br />
2 Forms of Bid and Qualification In<strong>for</strong>mation<br />
3 Conditions of Contract<br />
4 Contract Data<br />
5 Specifications<br />
6 Drawings<br />
7 Bills of Quantities<br />
8 Forms of Securities<br />
8.2 Of the three sets of the bidding documents supplied, two sets should be completed and returned <strong>with</strong> the bid.<br />
9. Clarification of Bidding <strong>Document</strong>s<br />
9.1 A prospective bidder requiring any clarification of the bidding documents may notify the Employer in writing<br />
or by cable (hereinafter "cable" includes telex and facsimile) at the Employer's address indicated in the<br />
invitation to bid. The Employer will respond to any request <strong>for</strong> clarification which he received earlier than 15<br />
days prior to the deadline <strong>for</strong> submission of bids. Copies of the Employer's response will be <strong>for</strong>warded to all<br />
purchasers of the bidding documents, including a description of the enquiry but <strong>with</strong>out identifying its source.<br />
9.2 Pre-bid meeting<br />
9.2.1 The bidder or his official representative is invited to attend a pre-bid meeting which will take place at State<br />
Project Management Unit, <strong>Integrated</strong> Coastal Zone Management Project, Institute of Environmental<br />
Studies & Wetland Management, DD-24, Sector 1, Salt Lake City, Kolkata, India (address of venue) on<br />
dated 02-09-2013 at 14.30 hrs<br />
9.2.2 The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised<br />
at that stage.<br />
9.2.3 The bidder is requested to submit any questions in writing or by cable to reach the Employer not later than one<br />
week be<strong>for</strong>e the meeting.<br />
9.2.4 Minutes of the meeting, including the text of the questions raised (<strong>with</strong>out identifying the source of enquiry)<br />
and the responses given will be transmitted <strong>with</strong>out delay to all purchasers of the bidding documents. Any<br />
modification of the bidding documents listed in Sub-Clause 8.1 which may become necessary as a result of the<br />
pre-bid meeting shall be made by the Employer exclusively through the issue of an Addendum pursuant to<br />
Clause 10 and not through the minutes of the pre-bid meeting.<br />
9.2.5 Non-attendance at the pre-bid meeting will not be a cause <strong>for</strong> disqualification of a bidder.<br />
10. Amendment of Bidding <strong>Document</strong>s<br />
10.1 Be<strong>for</strong>e the deadline <strong>for</strong> submission of bids, the Employer may modify the bidding documents by issuing<br />
addenda.<br />
10.2 Any addendum thus issued shall be part of the bidding documents and shall be communicated in writing to all<br />
the purchasers of the bidding documents. Prospective bidders shall acknowledge receipt of each addendum in<br />
writing to the Employer.<br />
10.3 To give prospective bidders reasonable time in which to take an addendum into account in preparing their<br />
bids, the Employer shall extend as necessary the deadline <strong>for</strong> submission of bids, in accordance <strong>with</strong> Sub-<br />
Clause 20.2 below.<br />
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