INDIA: Integrated Coastal Zone Management Project

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INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011 Disclosure Agreed in the Project website sanctioned using force account, as wells as the details of expenditure for such force account activity after completion of the activity List of contracts following DC or CQS or SSS on a quarterly basis Action taken report on the complaints received on a half yearly basis NPMU (SICOM) SPMU, Gujarat SPMU, Odisha SPMU, W. Bengal No No No No No No No No 9. Procurement Post Review: It is proposed to conduct PPR during FY12. The NPMU and SPMUs should submit the list of contracts from inception to June 30, 2011 by August 15, 2011. 10. Procurement MIS: During the mission SPMU, Gujarat has organized a presentation on Procurement MIS and agreed the same will be deployed by July 30, 2011. The NPMU and SPMUs may evaluate and either adopt the same with minimum changes or develop robust low cost procurement MIS (for example, similar to the Andhra Pradesh Tanks Project as explained during the mission). 11. Contract Management: The mission discussed contract management issues with the national and State Project Directors. It was agreed that the Procurement officers will ensure a Contract Manager is nominated for each contract and the same is incorporated in the contract. This will be verified during next mission. 12. Review and updating the Procurement Risks identified during preparation: Risk Factor Mitigation Measure Current Status Record keeping and documentation Inadequate understanding of proc. procedures No uniform procurement procedures and SBDs Inefficiencies and delays in procurement process Insufficient competition in At the beginning of the project a brief over view of the documents to be maintained and filed would be discussed with NPMU/SPMU. Subsequently during project implementation, the record keeping and documentation regarding procurement shall be monitored. The project has prepared a procurement manual addressing these issues. Use of the Procurement Support Consultants (as part of the firms procured to provide financial management and procurement support) to NPMU and SPMUs. World Bank Procurement Guidelines, SBDs will be used by all the implementing agencies to have uniformity in procurement under the project. Project will prepare and use of Procurement Manual. Time line to finalize the tenders/selections has been specified in the Procurement Manual. Creation of NPMU and SPMUs as autonomous societies with adequate delegation of powers. Publishing the GPN close to project launch in the regional and national newspapers. To be monitored during every mission. The current status is satisfactory. NPMU and SPMUs have hired PFMCs. Complied with. Not much progress yet. To be monitored during next mission. Complied with. Not yet complied 72
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011 Risk Factor Mitigation Measure Current Status procurement Development of website for NPMU and SPMUs. Publishing all SPNs in the project website in addition to a national newspaper. Complied with Complied with Contract management Probability of staff handling procurements being transferred Fraud and corruption risks (including collusion and outside interference) in contracting process Weak complaint redress mechanism Corruption in procurement Overall Risk Building-up the cost database. Publishing procurement Plan and specifications of equipments in the website early. Agreement to disclose all contract awards of NCB in the NPMU and SPMU websites. Publishing list of purchase orders/contracts placed following shopping procedure every month in the NPMU and SPMU websites. Pre-dispatch and post dispatch inspections will be undertaken. A quarterly report of all the ongoing contracts: a detailed status report including contract management issues such as delays, payments, etc will be submitted to the NPMU Project Director for review (also submitted to the World Bank). Transfer of Procurement staff after they have undergone training is a possibility. MOEF, NPMU and SPMUs will endeavor that the trained procurement staff will normally not be transferred during the project’s life. Measures to improve competition such as broad technical specifications, realistic post qualification criteria, appropriate contract packaging. Better disclosure, complaint Handling, MIS, documentation. Training in detecting fraud and corruption indicators to NPMU/SPMUs staff by hiring a consultant with requisite skills by the NPMU. A complaint handling mechanism has been specified in the procurement manual. A Half yearly report of all complaints received and action taken will be submitted to the NPMU Project Director for review (also submitted to the World Bank). This will also be published in the project website. Disclosure of contract opportunities, contract award decisions, internal/external procurement and financial audits High Not yet complied Not yet complied Not yet complied Not yet complied Not yet complied Not yet complied No issues so far. No issues so far. Not yet complied with. World Bank will organize this course during FY 12 Complied with. Not yet complied. Not yet complied. 73
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INDIA: Integrated Coastal Zone Management Project

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