INDIA: Integrated Coastal Zone Management Project

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Annex 6 Procurement management Systems and Performance 1. General: This is the first implementation support mission, the NPMU and SPMUs have initiated procurement for several packages. 2. Procurement Plan: The NPMU and the SPMUs have submitted the updated procurement plans (PPs) during the mission. The World Bank has reviewed, provided no-objection and published it in the World Bank’s external website. The NPMU and the SPMUs are advised to publish these PPs in their respective websites; and confirm such publication to the World Bank. The mission appreciates efforts of the NPMU and the SPMUs in preparing Procurement Activity Schedules (PAS) and for agreement to closely monitor progress of the project based on these PAS. The performance of the consultants retained for providing procurement and financial management support (PFM Support Consultants) should be assessed based on the how the entire set of procurements carried out in comparison to the PAS. The current progress, and the planned procurement (only NCB/ICB) for next 12 months is given below: Category [Only NCB/ICB] No of Contracts Awarded In progress In next 12 months Value (US$ million) No of Contracts NPMU (SICOM) Value (US$ million) No of Contracts Value (US$ million) Works 1 9.56 0 0 18 11.79 Goods 0 0 0 0 17 1.63 Consulting Services 3 0.75 1 0.78 10 2.75 SPMU, Gujarat Works 1 9.40 0 0 8 19.90 Goods 0 0 0 0 11 6.30 Consulting Services 5 0.67 1 0.44 16 1.89 SPMU, Odisha Works 1 0.06 11 2.45 27 5.40 Goods 0 0 4 2.30 11 4.10 Consulting Services 5 1.76 2 0.50 2 2.01 SPMU, West Bengal Works 0 0 1 7.30 22 31.70 Goods 0 0 1 0.68 6 0.74 Consulting Services 3 0.8 0 0 15 2.13 3. Procurement of Civil Works: The following contracts following NCB procedures were awarded: (i) Aerial Photography; (ii) Remodelling of Wetland Research & Training Centre and (iii) Construction of Underground Sewer Collection System with House Connections in the City of Jamnagar. The planned
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011 procurement for next 12 months is 75 packages. The NPMU should closely monitor the procurement as procurement of works is critical. 4. Procurement of Equipment and Goods: No goods contracts following NCB/ICB procedure were awarded. The planned procurement for next 12 months is 44 packages. The NPMU should closely monitor SPMU, Odisha and Gujarat as procurement of goods in these states is critical. 5. Consultancy and other Services: There is considerable progress in hiring PFMC, internal audit, external audit and PMC services. NPMU and SPMUs should closely monitor selection of consultants during next six months. 6. Procurement Capacity Building: The World Bank Procurement Specialist conducted procurement workshop for one day as part of mission in NPMU. This will be followed up with another workshop in August 2011. The NPMU and the SPMUs should ensure PFMC Procurement Specialists deployed in the project have experience in World Bank financed projects and if required they should attend training in ASCI/NIFM (such training should be wholly financed by the consultants). 7. Complaint Handling: There is only one outstanding complaint in the SPMU, West Bengal. The NPMU and SPMUs agreed to develop online procurement complaint handling system not later than December 30, 2011 as part of Procurement MIS which will be launched as part of the websites for SICOM and SPMUs which is under development. 8. Disclosure Management: The PMU is publishing IFBs and REOIs. The agreed disclosure framework and current status is given below. The NPMU and SPMUs will ensure the disclosure framework is fully complied and a confirmation with link will be sent by September 30, 2011. Disclosure Agreed in the Project website NPMU (SICOM) SPMU, Gujarat SPMU, Odisha SPMU, W. Bengal Procurement plan and updates No No No No Specification for goods and equipments as soon as these are prepared Invitation for bids for goods and works for all ICB and NCB contracts Request for expression of interest for selection/hiring of consulting services Contract awards of goods and works procured following ICB/NCB procedures List of contracts/purchase orders placed by NPMU, SPMUs and PEAs following shopping procedure on a quarterly basis No No No No Yes Yes Yes Yes Yes Yes Yes Yes No No No No No No No No Short list of consultants No No No No Contract award of all consultancy services No No No No Brief description of activity and amount sanctioned for CBOs using community contracting method No No No No Brief description of activity and amount No No No No 71
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