INDIA: Integrated Coastal Zone Management Project

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INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011 Activity Current Progress Agreed Next Steps & World Bank Recommendations villages by the Odisha State Disaster management Authority (OSDMA) [3D] Project Management and accounting software. 2. Dedicated staff and resources already mobilized. 3. Social & environmental screening was completed for all 14 sites; stakeholder consultation meetings have been completed in sites; consultations completed at village, district and state levels during September 2010 - March 2011. For each site the community organization including establishment of Cyclone Shelter Management Committee is progressing. 4. Soil exploration has been completed for all 14 sites; initial test pit survey completed for 12 sites. For the remaining 2 sites proposed to use open foundation, plate load test is under progress. CRZ Clearance obtained for all 11 sites (of the 14), where such clearance is required. 5. Model bid document prepared and cleared by the World Bank. 6. Bid for 10 sites have been invited and received; bid evaluation is progressing. 1. SPMU is fully geared up for implementation. Meetings of the Steering Committee (chaired by the Chief Secretary) and the Governing Body (chaired by the Principle Secretary, Forest and Environment Department) were organized. TALLY contract procurement completed, software installed and training completed; computer hardware procured and computers delivered to all PEAs with TALLY package; project coordination meetings are planned and undertaken as planned. The Annual Action Plan was approved by the Governing Body. 2. Nearly all SPMU staff appointed including staff of the operations unit, communication unit, finance and procurement unit. The State Steering Committee has met and approved annual action plan. 3. SPMU office was established; office space refurbished and repaired, the minimum office infrastructure has been created. Within the SPMU Office, a space for the Secretariat for the State Coastal Zone Management Authority has been set up. 4. The Procurement and Financial management cell is now fully operational– with recruitment of consultants for (i) procurement and financial management support; (ii) internal audit; and, (iii) preparation of a dedicated website for SPMU. Financial management reports (including interim unaudited financial reports) for two quarters, viz., September-December 2010 and January-March 2011 has been 5. Nil. 6. Nil. 1. Nil. 2. SPMU will organize the first meeting of the State Steering Committee latest by September 2011. 3. Nil. 4. Nil. 5. Nil. 6. SPMU should insist and support PEAs (who have not yet completed the agreed actions) to complete the necessary capacity building actions by September 2011. 7. Nil 8. Nil. IMPORTANT: Please note the specific agreements related to the improvements required in the Procurement and the Financial Management Systems – described in detail in Annex 5 and Annex 6. 46
INDIA Integrated Coastal Zone Management Project (P007985) First Implementation Support Mission, June 2011 Activity Current Progress Agreed Next Steps & World Bank Recommendations submitted and approved by the World Bank. Tally accounting software has been installed and training completed at SPMU and at PEAs. 5. The Communication Unit has started working full steam. The Cell led publication of a monthly newsletter (“Sagar”) both in English and in Odiya, 4 such monthly issues have been published until now. The website for SPMU is under development, and is expected to run as a full-fledged website by end-July 2011. Currently, all documents are available in interim website of SPMU. A toll-free telephone line is operational to record grievances. The website has automated process of processing grievances received in the website. Each project site has dissemination board. Two sets of ICZM Project leaflets and other IEC material have been distributed at villages. The communication unit has developed strong linkages with print and electronic media. 6. All PEAs have opened bank accounts, nominated nodal officers, signed MoU with SPMU, 5 PEAs have put in place computerized accounting system; recruited staff. Additionally, SPMU is following up with OSPCB to clear all audit backlogs; and such backlogs for about 10 years has been cleared; and for the remaining two years (2009-11) will be completed soon. 7. SPMU has organized several workshops and high level meetings: (i) State Level project launch Workshop chaired by the Chief Minister; (ii) a two day National Workshop on Coastal Sediment Cells, (iii) State Level Project Briefing meeting where the Chief Minister chaired, and the Members of Parliament and the Members of the State legislative Assembly participated; (iv) Meeting on project sites where the Chief Minister and Chief Secretary participated; (v) Project launch Workshop in a fishing village where Union Minister of Environment and Forest participated; (vi) a procurement workshop; (vii) a communications workshop; (viii) a Workshop on Cultural heritage chaired by the Chief Minister and where the Minister for Environment and Forests and the Minister for Culture and Tourism deliberated; and (ix) a progress review meeting chaired by the Chief Minister and co-chaired by the Minister for Environment and Forests. 8. All legal covenants (as recorded in the PAD) had been complied with within time. Procurement Plan for the entire Project has been updated and cleared by the World Bank. 47
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