January 3, 2013 Board & General Meeting Minutes - Elbie Marketing
January 3, 2013 Board & General Meeting Minutes - Elbie Marketing
January 3, 2013 Board & General Meeting Minutes - Elbie Marketing
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<strong>Board</strong> <strong>Meeting</strong> <strong>Minutes</strong> – Thursday <strong>January</strong> 3, <strong>2013</strong><br />
President Terry Caflisch called the <strong>Board</strong> <strong>Meeting</strong> to order at 6:32 p.m. Present were Vice<br />
President, Renee Lee, Treasurer Laura Kemmis, Secretary Gayle Bergstrom and <strong>Board</strong><br />
Members; Becky Mathison, Sonia Borg and Dianne Daniels.<br />
Renee gave an update about memberships. Renee met with Committee Head Colleen Kaiser to<br />
discuss the membership updates online. The dead line for updating the WSCA Website is May<br />
31, <strong>2013</strong>.<br />
Renee also updated the board about the Good News and the Bad news about the Federal<br />
Application for Certification of Non Profit Recognition of Exemption for Federal Income Tax.<br />
The good news is the application is complete. The bad news is it will cost more than initially<br />
projected. The cost will be $300.00 instead of the originally projected $100.00. The <strong>Board</strong><br />
unanimously voted to approve the funds. The funds will come out of the Administration Budget.<br />
The <strong>Board</strong> discussed the idea to draft sand donation letters to be sent to the mining companies.<br />
The letter will be requesting sand donation for the clubs outdoor arena. Terry Caflisch<br />
volunteered to draft the letters.<br />
Pam Foshay Committee Chair for awards asked the board to approve an additional $100.00 for<br />
the year end high point awards.<br />
Laura Kemmis made a motion to approve the additional funds. The motion was seconded by<br />
Gayle Bergstrom. Motion passed<br />
A special board meeting to create the <strong>2013</strong> budget was scheduled for <strong>January</strong> 18, <strong>2013</strong>.<br />
With the change of the Clubs Fiscal year, the <strong>Board</strong> discussed changing the clubs articles as far<br />
as the Officer and board nomination schedule. It was proposed the Nominations for board<br />
members and officers would be done in the October meeting. The vote would be held during the<br />
November meeting and the Effective date for the new officers and board would be <strong>January</strong> 1 st .<br />
Renee Lee moved we adjourn the board meeting Sonia Borg seconded. <strong>Meeting</strong> was adjourned<br />
at 7:29 PM.<br />
<strong>General</strong> Membership <strong>Meeting</strong> <strong>Minutes</strong> – Thursday, <strong>January</strong> 3, <strong>2013</strong><br />
The <strong>General</strong> <strong>Meeting</strong> of the Scandia Riders Saddle Club was called to order at 7:34 pm by<br />
President Terry Caflisch. Present were Vice President Renee Lee, Treasurer Laura Kemmis,<br />
Secretary Gayle Bergstrom and <strong>Board</strong> members Sonia Borg, Becky Mathison and Dianne<br />
Daniels.<br />
Terry welcomed any new members.<br />
Secretary Gayle Bergstrom read the December <strong>Board</strong> meeting minutes. A motion to approve the<br />
<strong>Board</strong> meeting minutes was made by Sally Del Giudice and seconded by Hannah Bergstrom.<br />
Motion carried.
2<br />
The December <strong>General</strong> Membership meeting minutes were read by Secretary Gayle Bergstrom.<br />
A motion was made by Hannah Bergstrom and seconded by Sally Del Giudice to approve the<br />
minutes. The motion carried.<br />
Laura Kemmis read the December -Treasurer's report. A motion to accept the report was made<br />
by Sue Bragg and seconded by Alan Spidahl. Motion carried.<br />
Correspondence: Truhaven Chronicle, Misfit Acres and Spotlight.<br />
Committee Reports:<br />
Awards: Pam Foshay – Ready for the Banquet<br />
Banquet: New chairperson Tracy Macalus<br />
Clinics: New chair Kayla Hosler<br />
Directory: No Chair. No update.<br />
Fundraising: No Chair. Laura updated the Club members on the Jewelry Fundraising sales in<br />
November brought in $49.00. Sue Bragg updated us on the March 9 th Modified Tack<br />
Swap/Garage sale.<br />
Membership: Chair Colleen Kaiser updated the new annual memberships 18 Single 14 Family.<br />
Newsletter: Grace Borg stated that she is still looking for any interesting events or educational<br />
items for the news-letter.<br />
Parades: New Chair Pam Foshay<br />
Ring & Grounds: No Chair. No update.<br />
Royalty and Public Relations:<br />
Shows – Closed: Mary Bradley, Chair scheduling dates for the shows<br />
Possible dates for the upcoming season will be similar weekends as last year’s show dates<br />
Shows – Open: Gayle Bergstrom, Chair, No Update<br />
Sunshine: No Chair. No update.<br />
Taco Daze Float for <strong>2013</strong>: No Chair. No update.<br />
Team Sorting: Chris Skarphol, Chair no update<br />
Trail Rides: No Chair. No update.<br />
Versatility: No Chair. No update.
3<br />
Website: Renee Lee had no new updates.<br />
WSCA: Alan Spidahl – no update<br />
Old Business: The Scandia Rider’s Saddle Club voted unanimously to change the fiscal year<br />
from September-October to <strong>January</strong>- December- Discussion on the articles to be changes to<br />
reflect the new voting schedules. Officers and board members nominated in October, Voted on<br />
in November and the effective date on the positions would be <strong>January</strong> 1 st . Royalty seats would<br />
also align with the new fiscal year.<br />
New Business: ?<br />
A motion to adjourn the meeting was made by Becky Mathison and seconded by Sonia Borg.<br />
Motion carried. The meeting was adjourned at 8:28 PM.<br />
Respectfully submitted, Gayle Bergstrom
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