CALL FOR EXHIBITORS AND ADVERTISERS - Turun yliopisto

32 nd SSAI Congress 2013
Call for Sponsors, Exhibitors and Advertisers
Turku, 3 April 2013
Dear Collaborator,
The 32 nd Congress of the Scandinavian Society of Anaesthesiology and Intensive Care
Medicine (SSAI 2013) will be held at Logomo Congress Center, Turku, Finland, 26–29 August
2013. The topics of the scientific programme will cover all fields of our specialty with a theme
“Focusing on the brain”.
This letter is a call for Sponsors, Exhibitors and Advertisers. We provide a possibility to be a
Main Sponsor or Sponsor of the congress with maximum visibility and contacts. Your company
can hold industrial symposia. You can also reach the attendees by participating in the exhibition
and/or having an advertisement in the Programme Booklet or in the Abstract Book. Furthermore,
you may have an insert in the congress bag. You can find more information regarding
collaboration with the 32 nd Congress of SSAI in the attached fact sheet.
During the meeting, you will be able to approach one-to-one more than 800 practising physicians
and nurses mainly from the Nordic countries together with colleagues from the Continental
Europe and overseas. The total number of participants is estimated to exceed 900 as in previous
SSAI biannual meetings. An important fact to our Finnish collaborators: there will not be a joint
annual meeting (Operatiiviset päivät) with the surgeons in November 2013.
For further and updated information, please see http://congress.utu.fi/ssai2013/.
Looking forward to seeing you in Turku in August!
Sincerely Yours
Juhani Haasio
Exhibition manager

32 nd SSAI Congress 2013 Fact Sheet
• Site: Logomo Congress Center (http://www.logomo.fi/en/home/)
• Dates: 26–29 August 2013
• Information updates: http://congress.utu.fi/ssai2013/
Sponsors
• Main Sponsor: 20 000 €
A maximum of three companies
Includes: a full-page colour advertisement in the
program booklet, and a choice of
- logo on the congress memory stick (with programme,
lecture syllabi and abstracts) or
- logo on every page of the memory stick files or
- badge lanyard
an own slide before each session and during the
session breaks, a 20% discount on industrial symposia if
applicable
• Sponsor : 10 000 €
A maximum of five companies
Includes: a half-page colour advertisement in the
programme booklet, and logo on a slide with other
sponsors before each session and during the session
breaks, a 10% discount on industrial symposia if
applicable
Industrial symposia
• Available spaces:
18 000 € - 22 000 € (depending on room capacity)
A choice of rooms ranging in capacity from 120 to 700
persons with a possibility of a lunch box, appetizer etc
for up to 60 min during the lunch breaks.
Exhibition space
• Build-up: Sunday, 25 August 2013
• Exhibition open:
Monday, 26 August–Wednesday, 29 August
• Definite reservation deadline: 30 June 2013
• Available spaces: Standard (1 side open) from 4 m 2 (depth 2 m x width 2
m) and 2000 € (500 €/m 2 )
Corner (2 sides open) from 4 m 2 (2 m x 2 m) and 2400 €
(600 €/m 2 ), limited availability

Island (4 sides open) from 16 m 2 (4 m x 4 m) and 8000 €
(500 €/m 2 ), limited availability:
Any structure over 2.5 m in height will be considered as
extra space and will be billed separately after the event as
follows:
A minimum price of 500 € (up to 10 m 2 )
Each m 2 over 10 m 2 50 €/m 2 with a maximum price of
5000 € (=100 m 2 )
Other space sizes may also be negotiated.
• All spaces include:
Two representatives for each 4 m 2 of exhibition space
with full access to all scientific symposia, daily lunch,
coffee and refreshments (in the exhibition area), the
programme booklet and the abstract book
High-speed WiFi
Updated printed lists of all participants during the
congress
Programme Booklet
• Contents:
Final scientific programme, congress information
• Format:
A4 (or similar), 4-colour, approximately 50 pages
• Estimated number of copies: 1 000 copies
• Distribution:
Onsite during the congress
• Advertising space categories: Outside back cover, 3000 €
Inside front cover, 2000 €
Inside back cover, 2000 €
Full inside page, 1500 €
Half inside page, 1000 €
Congress bag inserts and other items
• Bag insert format:
• Distribution:
• Other items:
Maximum size A4, maximum weight 50 gr
500 €
Congress bag, 800-900 copies
Congress note pads, congress pens, disposable cups, water
bottles etc can also be negotiated

Reservations and participation
Reservation for all congress activities is open from 1 June 2012 until 30 April 2013
Reservations must be made through
Congress Office / SSAI 2013
20014 Turun yliopisto
Tel. int. +358 2 333 6342
Fax int. +358 2 251 0078
E-mail: congress-office@utu.fi
Sponsorships, exhibition spaces, advertisements and other activities will be allotted on a ”first come,
first served” –basis.
Exhibition build-up
SSAI2013 sells only space with electricity. Any structures, walls, chairs, tables and other items can be
rented separately from the contract exhibition builder (Turku Fair and Congress Center, see below for
contacts). These items will be billed directly by the contract exhibition builder.
Exhibitors must contact the contract exhibition builder (Turku Fair and Congress Center, Kimmo Salminen)
for allotted space and stand design by 30 July 2013.
Structures over 2.5 m in height will be placed a minimum of 2 m from the next exhibitor’s place unless the
two exhibitors agree upon another placement. Moving or reflecting logos must remain within the space
allotted to the exhibitor.
Terms of payment and billing
10% of the exhibition fee will be billed by 30 May 2013 and the remaining 90% by 30 July 2013. All of the
fee must be paid prior to 25 August 2013. Those making the reservation after 30 April 2013 will be billed
immediately upon reservation.
Cancellations
An exhibitor has the right to cancel the reservation without any costs if it is done within seven (7) days after
SSAI2013 has confirmed the reservation. If the exhibitor makes a cancellation later, a handling fee of 20%
of the space price will be billed. Cancellations on reserved spaces after 1 August 2013 will be billed 100%.
Cancellation or a change in reserved space must be performed in writing (e.g. via e-mail) to the SSAI2013 /
University of Turku, Congress Office.
A reserved space may be re-allotted if
• the exhibitor cancels his participation
• the exhibitor does not complete the payments as stated above
• the exhibitor has not used the allotted space by 6 pm on 25 August 2013

Contact
Reservations and billing: Congress Office / SSAI 2013
20014 Turun yliopisto
Tel. int. +358 2 333 6342
Fax int. +358 2 251 0078
Email: congress-office@utu.fi
Structure and building:
Turku Fair and Congress Center
Kimmo Salminen
+358 400 900113
kimmo.salminen@turunmessukeskus.fi