Medium Term Development Plan, 2011-2015 - UNDP in Papua New ...

Figure 8.1 Proposed M&E implementation strategy.
1. Sector Monitoring Teams
2. Mid Term Reviews
3. PIP Performance Review
Sector Teams/Secretariats
1. Project Specific Monitoring
and Evaluation Teams
(PLMD)
2. Site/Field Visits
3. Quarterly Budget Reviews
4. Budget Administration Unit
5. Special Intervention Prog.
PNGDSP - Program/Policy Based
Monitoring and Evaluation
Project Based Monitoring and
Evaluation
DSP Performance
Reports
MTDP
Performance
Reports (MRMF)
Sector Quarterly
Performance and
Budget Reviews
Continuous update
of project based
reports
Effective Budget
Administration
Monitoring of sub-national programs and projects conducted by PLMD/PLLSMA in close liaison
with DNPM and reports submitted to DNPM
8.3 Monitoring and evaluation within DNPM
As part of implementing the PNGDSP 2010-2030 through MTDPs, DNPM will develop and institutionalise an
elaborate Monitoring and Evaluation (M&E) system that utilises best practice information and communication
technology to monitor performance.
To start this process, the Department has already established regional offices in Kokopo for the New Guinea
Islands Region, Kundiawa for the Highlands Region, Madang for the Momase Region and Port Moresby for the
Southern Region, with the view to effectively monitor project inputs and outputs. The Provincial Liaison and
Monitoring Division (PLMD) will be the ‘eyes and ears on the ground’ to ensure that monies for sectoral
programs and projects under the Public Investment Program, including grants and loan funded programs, are
used for their intended purpose.
Officers from the PLMD will carry out regular monitoring visits and will solicit support from other line
agencies and provincial and district administration planning offices to augment monitoring efforts. Monitoring
visits will range from 7 to 10 days per month. Officers will not only focus on the quantity of project
deliverables, but the quality as well, ensuring that interventions are meeting targeted standards. Through
such processes timely information will flow back to the central database for processing.
Monitoring of the relationship between outputs and outcomes will be a collaborative approach across the
department involving sectoral teams and officers from, PLMD and Policy wing. Inputs from the sectoral
agencies, key stakeholders and local level government will constitute an integral part of this activity.
Evaluation of expenditure will be a joint exercise between PLMD, sectoral teams and the policy wing, as a
sequential chain of expected impacts, outcomes and outputs is required to develop an evaluation report.
Periodic impact assessments, with various stakeholders, and post completion reviews of specific projects and
programs will be carried out to identify a traceable “result chain” from inputs through to impacts of each
project and program.
The table below gives the focus areas of M&E during and after implementation of MTDP 2011-2015.
The results of the monitoring and evaluation activities will be published annually, over the next five years, in
the form of a MTDP Results Monitoring Framework (MRMF). This publication will report on the trends
resulting from the Government’s annual development budget expenditure and will plot the progress towards
reaching the higher order PNGDSP objectives.
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