Team Member Book Cover - Rocky Mountain Council

Tupwee Gudas Gov Youchiqudt Soovep Lodge
Order of the Arrow
2012 Lodge Program
Plan Book
Order of the Arrow
Boy Scouts of America

Tupwee Lodge #573
2012 Lodge Program Plan Book
Chiefly Speaking
My Fellow Arrowmen:
Here comes another busy year, but the busier we are, the more things that happen!
Many new things are coming and we all have an opportunity to take an active part
in what will be our lodge’s finest year. Last year had many challenges – some which
we were successful and some we fell short. But if we work together, this year will
be our proudest time. But remember, nothing comes easy.
This year we host our new section’s conclave which will call for all our members to
take an active part. The new section promises to bring all our lodges together to
make a difference in each Arrowman and each Scout that we come in contact. Also,
many of our members will be attending the National OA Conference. This is a once
in every four year opportunity that no one should miss.
This year I am asking every Arrowman to rise to the challenge with a smile and a
dedication that will truly inspire those Scouts around us. I ask that you keep one
word on your mind during all of 2012 – opportunity. If you don’t attend gatherings,
you don’t talk to you fellow Arrowmen, if you don’t participate in the projects and
meetings – you will be missing out on an opportunity. It will be an opportunity that
may not come your way again. In the OA, as in Scouting, opportunity is what you
must reach for. You must look inside yourself, you must remember why you were
chosen, you must decide on where your commitment will be focused. Opportunity is
about choice. And that choice is yours and yours only. Can you look and see the fire
inside you – fan it – allow its glow to radiate in your actions as to inspire those
around you? I think you can. I am counting on your help to show everyone that our
lodge is truly the best!
Yours in Service to Others,
Nicholas Ruybalid
Nicholas Ruybalid
2012 Lodge Chief
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Tupwee Lodge #573
2012 Lodge Program Plan Book
The Mission of the Order of the Arrow
The mission of the Order of the Arrow is to fulfill its purpose as
an integral part of the Boy Scouts of America through positive
youth leadership under the guidance of selected capable
adults.
The Purpose of the Order of the Arrow
As Scouting’s National Honor Society, our purpose is to:
• Recognize those who best exemplify the Scout Oath and Law
in their daily lives and through that recognition cause others to
conduct themselves in a way that warrants similar recognition.
• Promote camping, responsible outdoor adventure, and
environmental stewardship as essential components of every
Scout’s experience, in the unit, year-round, and in summer
camp.
• Develop leaders with the willingness, character, spirit and
ability to advance the activities of their units, our Brotherhood,
Scouting, and ultimately our nation.
• Crystallize the Scout habit of helpfulness into a life purpose of
leadership in cheerful service to others.
Order of the Arrow Obligation
I do hereby promise, on my honor as a Scout, that I will always and faithfully
observe and preserve the traditions of the Order of the Arrow, Wimachtendienk,
Wingolauchsik, Witahemui.
I will always regard the ties of brotherhood in the Order of the Arrow as
lasting, and will seek to preserve a cheerful spirit, even in the midst of irksome
tasks and weighty responsibilities, and will endeavor, so far as in my power lies,
to be unselfish in service and devotion to the welfare of others.
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Tupwee Lodge #573
2012 Lodge Program Plan Book
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Tupwee Lodge #573
2012 Lodge Program Plan Book
2011 Officers and Advisors
Lodge Chief
Nicholas Ruybalid
chief@tupwee.org
Lodge Vice Chief of Administration
Shawn Moore
vcadministration@tupwee.org
Lodge Vice Chief of Ceremony
Dylan Shapiro
vcceremony@tupwee.org
Lodge Secretary
Marcus Martinez
secretary@tupwee.org
Lodge Treasurer
Kristopher Donaldson
treasurer@tupwee.org
Lodge Advisor
Arnie Carlsen
adviser@tupwee.org
Associate Advisor for Ceremonies
Nancy Rush-Miller
advceremony@tupwee.com
Chapter Chief
Johnathan Abbott
Hawkeye500@q.com
Chapter Vice-Chief
Matthew Harnrahan
shutupnski@comcast.net
Chapter Secretary
Cuerno Verde Chapter
Chapter Advisor
Paul Borah
borahfamily@yahoo.com
Chapter Chief
Zane Francescato
scooby_doo_shaggy2@yahoo.com
Chapter Vice-Chief
Chapter Secretary
High Mountain Chapter
Chapter Advisor
Wesley Patrick
Doug Steward
Chapter Chief
Pioneer Trails Chapter
Chapter Advisor
Chapter Vice-Chief
Chapter Secretary
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Tupwee Lodge #573
2012 Lodge Program Plan Book
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Tupwee Lodge #573
2012 Lodge Program Plan Book
Tupwee Gudas Gov Youchiqudt Soovep Lodge
Schedule of Events 2012
Last Revised: January 2012
Date Time Event Remarks
January 2012
01/14 10a – 5p Winter Business Mtg Estes Scout Service Center-Pueblo
February 2012
2/20 7p – 8p Lodge Key 3 Mtg Tele-Conference
2/25 10a – 4p Section Conclave Mtg Denver Scout Service Center
March 2012
3/2 Newsletter Articles Due
3/3 10a – 4p LEC Mtg Scout Service Center
3/16 Newsletter Due
April 2012
4/12 Lodge Key 3 Mtg Tele-Conference
4/20-22 5p – 11a W5S Section Conclave Peaceful Valley
4/30 All Unit Elections Completed Reports due to Lodge Secretary
May 2012
5/26 10a-4p LEC Mtg TBD
June 2012
6/1 4p-5p Elangomat Training San Isabel Scout Ranch
6/8 Newsletter Articles Due Lodge Secretary
06/1-3 5p-11a Spring Fellowship San Isabel Scout Ranch
6/14 7p – 8p Lodge Key 3 Mtg
6/22 Newsletter Due
July 2012
7/30 – 8/4 National OA Conference Michigan State University
August 2012
8/9 7p – 8p Lodge Key 3 Mtg
8/17 4p – 5p Elangomat Training
8/17-19 5p – 11a Fall Fellowship Rocky Mtn High Adventure Base
8/25 10a – 4p LEC TBA
September 2012
9/8 Newsletter Articles Due Lodge Secretary
9/21 Newsletter Due
October 2012
10/11 7p – 8p Lodge Key 3 Mtg Tele-Conference
10/12-14 4p – noon National Leadership Seminar Estes Park, CO
10/20 9a – 5p Rendezvous Weekend TBD
10/27 10a – 4p LEC TBD
November 2012
December 2012
12/13 Newsletter Articles Due Lodge Secretary
12/15 4p-5p Lodge Key 3 Mtg Tele-Conference
12/31 Newsletter Due
Legend
All Members
Lodge Officer
Lodge & Chapter Officers
Chapter Membership
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Tupwee Lodge #573
2012 Lodge Program Plan Book
2012 Lodge Program
Lodge Goal #1 – Fiscal Management
To achieve a comprehensive program which the Lodge can deliver to the
youth and their units, the Lodge must be financial sound and operate
within the fiscal guidelines it develops. To be successful it is important for
the Lodge to develop and execute an annual budget.
Methods:
1. The Treasurer, with the assistance of the Lodge Advisor, Lodge Associate
Advisor and Lodge Chief, will develop a budget for the Lodge.
2. At each LEC Meeting the Lodge Treasurer will report all expenses and
income transactions that have incurred since the last LEC meeting.
3. The Treasurer will report a forecast for the Lodge leadership that will guide
the leadership as to our achieving our financial goals.
Milestones:
A. Complete and follow a budget that has been approved by the Lodge
Executive Committee.
B. End the program year with a positive operating balance in the Custodial
Account.
C. Close the program year with a greater positive balance than what was
projected in the Operation Budget
Lodge Goal #2 – Contribution to the Council
Assist the Council in the delivering of the Scouting program to the youth in
our community by providing funds and or materials to the Council.
Methods:
1. The Lodge will use the Ordeal Induction weekend to provide labor and
material for improvements to the Council Camps.
2. The Lodge will contribute to the salary of an OA Activities Coordinator at
San Isabel Scout Ranch.
3. The Lodge will make a cash donation to the Friends of Scouting
Campaign.
Milestones:
A. Contribute an average of $2.00 in cash per Lodge member.
B. Contribute the equivalent of $3.50 in cash or material per Lodge member.
C. Contribute the equivalent of $5.00 in cash or material per Lodge member.
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Tupwee Lodge #573
2012 Lodge Program Plan Book
Lodge Goal #3 – Membership Growth
For the Lodge to achieve its mission of promoting camping and providing
leadership to the units, the Lodge must maintain a positive membership
growth.
Methods:
1. The Lodge will promote the Troop/Team OA Representative Program to
achieve better communications with the units and their leaders.
2. The Lodge will participate in summer camp activities for Scouts and Cubs
so as to increase the exposure of the Order of the Arrow.
3. The Lodge will promote the prompt payment of Lodge dues through the
unit leaders.
4. The Lodge will work with the chapters to promote the value of the OA in
their districts.
Milestones:
A. Increase the membership in Lodge by at least one member.
B. Increase the membership in the Lodge by at least 1% from the total
number of members at the end of the previous year.
C. Increase the membership in the Lodge by at least 3% from the total
number of members at the end of the previous year.
Lodge Goals #4 – Ordeal Completions
The Lodge will work with units who have elected candidates to become
members of the Lodge to insure they have the opportunity to complete
their Ordeal induction.
Methods:
1. The Lodge will work with each unit to insure that those that units who
choose to have elections have a quality election and get the complete
information of those Scouts elected to the Lodge Secretary.
2. The Lodge Chief will send a personal letter to each candidate to
congratulate them and encourage them to register for the Ordeal
weekend.
3. The Lodge Secretary will follow-up with each candidate that has not
registered for an Ordeal weekend to encourage them to register.
4. The Lodge Chief will send a personal letter to each candidate’s parent to
congratulate them on their son’s achievement and explain what the OA is
and what the Ordeal comprises.
Milestones:
A. Complete the Ordeal induction for at least 60% of those Scouts elected or
achieve at least a 5% increase of the previous year.
B. Complete the Ordeal induction for at least 75% of those Scouts elected or
achieve at least a 5% increase over the 60% goal.
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Tupwee Lodge #573
2012 Lodge Program Plan Book
C. Complete the Ordeal induction for at least 90% of those Scouts elected or
achieve at least a 5% increase over the 75% goal.
Lodge Goal #5 – Brotherhood Completion
The Lodge recognizes that the completion of the induction process for new
Arrowmen is earmarked by the achieving the Brotherhood Honor. Being
recognized with the Brotherhood Honor not only provides the Arrowmen a
more complete idea of the fundamentals for with the OA was founded but
will provide them the principles of service which will be with them even
after Scouting.
Methods:
1. Each year those Arrowmen eligible for Brotherhood will be notified and
provided with the necessary information to seal their membership.
a. Lodge Secretary will provide each chapter a list of the Arrowmen
eligible for Brotherhood membership.
b. The Lodge Chief will write a letter to each Brotherhood candidate to
encourage them to seal their membership.
2. The Lodge Secretary will post on the website the Brotherhood Study
guide.
3. The Lodge Chief will write a congratulatory letter to each member who
successfully completes the sealing of their membership to encourage
them to continue their service to their units and the Lodge.
Milestones:
A. Achieve at least a 30% conversion of Ordeal Members to Brotherhood or
a minimum of 5% increase from the previous year achieving Brotherhood.
B. Convert at least 40% of the Ordeal members to Brotherhood or achieve at
least a 3% increase over the 30% conversion.
C. Convert at least 50% of the Ordeal members to Brotherhood or achieve at
least a 3% increase over the 40% conversion rate.
Lodge Goal #6 – Membership Retention
Lodge can only improve if it continues to grow in membership. New
members look to the older members for leadership and guidance. New
members bring new ideas and older member add wisdom of the past. There
for the Lodge must not only grow in new members, it must continue to
retain its old members.
Methods:
1. The Lodge Secretary will send a letter to each member who has not
registered with the Lodge urging them to complete their re-registration and
pay their dues.
2. The Lodge Vice-Chief of Administration with work with each chapter chief
and Unit Troop Representative to encourage members to submit their
registration and dues before March 1 st .
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Tupwee Lodge #573
2012 Lodge Program Plan Book
Milestones:
A. The Lodge will achieve 50% retention of its membership or an increase of
4% over the prior year.
B. The Lodge will achieve 60% retention of its membership or an increase of
4% over the 50%.
C. The Lodge will achieve 70% retention of it membership of an increase of
5% over the 60%.
Lodge Goal #7 – Unit Elections
The Order of the Arrow seeks to identify those Scouts who have choosen
to make both the Scout Oath and the Scout Law a part of their life and by
their actions in their unit are looked upon by there fellow Scouts as a
leader. The Lodge will encourage every unit to look for those outstanding
Scouts by asking the other Scouts in their Unit to met to identify them and
nominate them to membership in the Order of the Arrow.
Methods:
1. The Lodge Secretary will identify each unit in the Council and provide the
Chapters with the unit leader and contact information for those Units.
2. The Lodge Vice-Chief of Administration will mail a letter to each unit
explaining the purpose of the Order of the Arrow and the importance to the
unit to encourage the members of their unit to identify those exceptional
Scouts by holding OA Elections.
3. The Lodge Vice-Chief of Administration will arrange election training for all
chapter election teams prior to the team holding any elections.
4. Each Chapter will contact the units to schedule a Order of the Arrow Unit
Election. That election date and time will be communicated to the Lodge
Secretary.
5. The Chapter will forward the election report completely filled out
immediately upon completion of the unit election.
Milestones:
A. The Lodge will complete elections for at least 90% of the units requesting
elections.
B. The Lodge will complete elections for at least 95% of the units requesting
elections.
C. The Lodge will complete elections for all units requesting elections.
Lodge Goal #8 – Section and National Event Attendance
The Lodge will promote all members to attend Order of the Arrow events
outside of the Lodge. Events on both the Section and National Level
provide our members not only exciting fellowship opportunities;
attendance in these events increases the members’ knowledge and
commitment to bringing back to their unit new and improved leadership
skills.
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Tupwee Lodge #573
2012 Lodge Program Plan Book
Methods:
1. The Lodge will serve as the service Lodge to the Section W5S section
conclave that will be held in April of 2012.
2. The Lodge will form a contingent to attend the National Order of the Arrow
Conference to be held in July of 2012.
3. The Lodge will promote members to attend at least one of the National
High Adventure Bases.
Milestones:
A. The Lodge will meet the goal to have 10 members attend the Section
Conclave, 5 members attend the National OA Conference, and 1
members attend one National Adventure Base.
B. The Lodge will exceed the attendance goals for Section and National
events by 10%.
C. The Lodge will exceed the attendance goals for Section and National
events by 20%.
Lodge Goal #9 – Lodge Communications
The Lodge recognizes the benefit of each of its members staying informed
of the activities and news of the Lodge and the Order of the Arrow. That
information will help each member to participate in more activities and
promote Lodge activities.
Methods:
1. The Lodge will produce a newsletter and/or post it to the Lodge Website at
least four times a year.
2. The Lodge will provide articles to the Council newsletter at least twice a
year.
Milestones:
A. The Lodge will follow the follow the communication plan in the program
plan.
B. The Lodge will publish a Lodge newsletter or update the Lodge website at
least quarterly.
C. The Lodge will provide information or articles for the council newsletter or
web site.
Lodge Goal #10 – Lodge Event Participation
The Lodge will provide activities and fellowship to its membership. In this
way the members will take a more active role in the Lodge operation and
promote the activities of the Lodge.
Methods:
1. Each event will be promoted at the LEC meetings and published on the
Lodge Web Site and/or newsletters.
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Tupwee Lodge #573
2012 Lodge Program Plan Book
2. Each Chapter will develop a communications plan which will personally
contact each member of the chapter to encourage the member to attend
the upcoming activity.
Milestones:
A. Average at least 10% of the membership attending all Lodge events.
B. Average at least 20% of the membership attending all Lodge events.
C. Average at least 30% of the membership attending all Lodge events.
Lodge Goal #11 – Lodge Planning
The Lodge must create and maintain a program plan that will guide the
Lodge in its activities as it fulfills its mission to its members and the
Council.
Methods:
1. The Lodge will develop a written program plan that is reviewed with the
Key 3 and the LEC.
2. The LEC will make necessary changes to the program plan as needed at
the LEC meetings.
3. The LEC will work with the Scout Executive or designate to insure the
Lodge program plans are not in conflict with council programs.
Milestones:
A. The completed program plan will be presented to the Scout executive by
the Key 3 for approval.
B. The Lodge program plan will be reviewed at least annually in conjunction
with the Council programs.
C. The Key 3 will meet with the Council Executive annually to review the
current plan and the Lodge’s progress of executing that plan.
Lodge Goal #12 – Council Service Projects
The Lodge recognizes the value of providing service to the Council through
it camps. The Lodge will work with the Council staff to identify and execute
projects that will help the Council carry out its camping program plans.
Methods:
1. The Lodge will hold its Ordeals at the Council camps to provide service to
the camps.
2. The Lodge will work closely with the Camp Ranger to identify those
projects that are needed to assist the Council to deliver its camping
program.
3. The Chapters will work with their District Committee to identify service
opportunities for the Chapter that will benefit the programs of the District.
Milestones:
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Tupwee Lodge #573
2012 Lodge Program Plan Book
A. The Lodge will complete service projects that results in at least 2 hours of
service for each Lodge member.
B. The Lodge will complete service projects that results in at least 2.5 hours
of service for each Lodge member.
C. The Lodge will complete service projects that result in at least 3 hours of
service for each Lodge member.
Lodge Goal #13 – Council Camping Support
The Order of the Arrow is the ambassador of the Council Camping program
and as such strives to be help units promote camping within their units.
This promotion is not limited to just summer camp but extends to all
camping activities whether they be unit or district driven.
Methods:
1. Each Chapter will work with their District Committee to identify camping
activities available for the units to participate.
2. The Chapter Chief of each District will participate with the Camping
committee on the District Level.
3. The Lodge will provide contact information of each unit to the Chapter so
that the unit can be contacted to receive a camp promotion visit.
4. The Lodge Vice-Chief of Administration will work with the Council
Camping Committee to develop a Summer Camp Promotion that the
Chapters can deliver to each unit.
5. The Lodge Vice-Chief of Administration will train the Chapter Vice-Chief or
the Chapter Chief designee in the camp promotion material by the end of
February.
Milestones:
A. The Lodge will contact at least 75% of the Council units or at least 3%
more than will contacted last year.
B. The Lodge will contact at least 80% of the Council units or at least an
increase of 3% over the 75%.
C. The Lodge will contact at least 85% of the Council units or at least an
increase of 3% over the 85%.
Lodge Goal #14 – Council Program Support
The Lodge will actively support the Council and District programs for the
units. This support will be not only be in the form of promotion but also
provide staff to the Council and Districts programs to assist them in the
successful execution of their programs.
Methods:
1. The Chapter Chief will actively participate on the District Camping
Committee to identify opportunities for the Chapter to provide staff
assistance in their activities.
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Tupwee Lodge #573
2012 Lodge Program Plan Book
2. The Chapter Chief will encourage all their members to promote Council
and District programs and for members to encourage all members of their
units to participate in the activities.
3. The Lodge Vice-Chief of Administration will work with the Council Camp
Directors to identify and promote staffing opportunities on Council Camps.
Milestones:
A. The Lodge will provide support for 2 Council or District events.
B. The Lodge will provide support for 3 Council or District events.
C. The Lodge will provide support for 5 Council or District events.
Lodge Goal #15 – Council Designated Support
The Lodge will provide program support to projects designated by the
Scout Executive.
Method:
1. The Key 3 will put together a proposal of program events that it feels it will
be able to accomplish.
2. The Key 3 will agree on three of those projects and present them to the
Scout Executive for his approval.
3. The Lodge will complete the following programs:
a. At least one lodge member is to attend an OA national high
adventure program.
b. Assist with the development of OA Coordinator Position at San
Isabel Scout Ranch.
c. At least one adult and two youth are to attend a National Lodge
Adviser Training Seminar (NLATS) and a National Leadership
Seminar (NLS) respectively.
Milestones:
A. The Lodge will complete at least one of the approved projects.
B. The Lodge will complete at least two of the approved projects.
C. The Lodge will complete all three of the approved projects.
Lodge Goal #16 – Lodge and Chapter Leadership
The Lodge will training to its members through the Lodge Leadership
Development program. This program will provide the Lodge and Chapter
Leaders the skills and training they need to promote and successfully
execute Chapter and Lodge programs.
Method:
1. Each LEC meeting will include at least one LLD module to be presented to
those Lodge and Chapters leaders in attendance.
2. Each Fellowship will include at least one LLD module to be presented to
all Lodge and Chapter Members attending.
3. The annual Rendezvous will include at least two LLD modules.
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Tupwee Lodge #573
2012 Lodge Program Plan Book
Milestones:
A. Achieve at least 75% of the eligible members trained or a 3% increase.
B. Achieve at least 80% of eligible members trained or 3% increase over the
75%.
C. Achieve at least 85% of eligible members trained or 3% increase over the
80%.
Lodge Goal #17 – Annual Report
The Lodge recognizes the importance of its mission to Scouting and its
support of the Council Programs. The fulfilling of its responsibilities to
Scouting and its Arrowmen is critical for the Council success. To fulfill its
responsibilities, the Lodge will present to the Council Executive Board an
annual report of its successes and areas that need improvement.
Method:
1. The LEC will review the program plan each October to determine how the
Lodge succeeded in meeting its program goals.
2. The Key 3 will complete the re-charter package for the Lodge by the first
week in December.
3. The Lodge Chief with assistance of the Lodge Advisor will prepare an
annual report for the Council Executive Board.
Milestones:
A. A written report will be presented to the President of the Executive Board
of the Council.
B. A written report and verbal presentation will be given to the Executive
Board.
C. The verbal report to the Council Executive Board will be delivered by the
Lodge Chief.
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