Google Docs Fundamentals

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Google Docs Fundamentals Revision History Google Docs automatically keeps a revision history. Any significant changes to a document can be tracked back in time from the time the document was created. To access the revision history, you will need to click the link that reads ‘all changes saved in Drive’. A panel will open on the right side of the browser with all the saved changes. The revision history also contains the revisions made by collaborators and suggestions. The revisions represent significant changes to the document. If we want to look at more detailed changes to the document there is a show more detailed revisions button at the bottom of the panel. If we don’t want to restore a version all we need to do is close the revision history panel. We can click on one of the revisions and it will update on the document. If we want to return to this version of the document, click ‘restore this version’ link. 33 Digital Maestro
Google Docs Fundamentals About Fonts The topic of fonts is a very long topic and not one that I can fully cover here. I want to explain why we have changed the way we write sentences and paragraphs in word processors as apposed to type writers. Typewriters Back when Gutenberg developed the printing press, all the letters were etched onto metal. Each letter was fashioned to print clearly and legibly onto paper. There were bits of metal used to space sentences and even lines between sentences. Most of the names used for these spacers are still used in typography today. With the advent of the typewriter anyone could quickly create printed works. The typewriter was a machine that needed standardization to work properly. This standardization meant that the space between each letter was exactly the same. There was only one font on the typewriter until the advent of electric typewriters and movable type options at the end of a ball, but these were still limited to two or three typefaces. The fixed space between letters had more to do with the rail that slowly advanced the roller across the page. The notches were evenly spaced and so was the space between each letter. Because the space between each letter was the same, we needed a way to separate paragraphs. Five spaces was used to indent paragraphs. If a paragraph was not indented, then the roller was advanced two lines by a handle to separate paragraphs. The electric typewriter removed the lever and provided a motorized advance of the roller with a return key. That’s why people still press the enter key twice on a computer to space out blocked paragraphs. The typewriter used the same space for each letter and the same space between each line. Rules had to be created to deal with paragraphs. Similar rules had to be created for emphasizing text. With typewriters we used the back space to go over the word we wanted to bold and type over the same letters. Wow! Did we really do that? We also used the underline key to underline words. To do this we did the same thing. We back spaced and used the underline key to go over the same word. Computers Modern word processing didn’t come right away with the advent of the computer. Text on the screen was pretty much like the text on a type writer. The resolution of monitors was very primitive back then and letters were placed in blocks of pixels. Computers used monospaced fonts. This means that each letter took up the same amount of space as each other letter. This was pretty much the same way as with typewriters. Computers became more sophisticated and companies developed software for desktop publishing. They developed software to create documents that looked like those in magazines and newspapers, which used type setting metal letters much like the old Gutenberg’s original printing press. Word processors started appearing and so did the variety of fonts. With better technology we could now get better type setting. Instead of using monospaced fonts, word processors and desktop publishing software could use proportional fonts. Proportional fonts don’t use the same space as every other letter. The space allotted to each letter is proportional to the letter. The space between letters is also proportional. With proportional fonts the average person could create professional quality looking documents just like news papers and magazines. Proportional fonts changed the way we write documents. Proportional fonts made the five spaces in front of a paragraph look awkwardly large. Pressing the return key twice between paragraphs also produces a large space between paragraphs. We still use styles to add emphasis to words. These styles include bold, italics and underline. With the advent of the Internet and hyper-links we encountered another issue. An underlined word means a link to a web Digital Maestro 34
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