Google Docs Fundamentals

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Google Docs Fundamentals Formatting Text At this point we’ve only changed and applied this style to the current document. To make sure this style is available to all future documents, we need to set this as our default style. Click on the styles format menu and go to the bottom of the styles and options. Click on save as my default styles. This style will now be applied to all future documents. We can repeat the same process to change the font and size for the other available styles. These styles include title, subtitle, and heading. Styles are very powerful. When using styles we can change the style and all the text that used the style will automatically be updated with the new style formatting. This means that if we decide to switch back to Arial 11 point, all we need to do is change the normal text style and all the text that uses this style will automatically be changed to match. Styles are useful if you plan on having a table of contents or on publishing the document as an Ebook. Let’s see how this worked. To create a new document, click on file in the menu and select new document. If you’ve hidden the menu, type new in the search box and select new document. Look at the font selector and the point size. It is set to Georgia 12 point. 9 Digital Maestro
Google Docs Fundamentals Formatting Paragraphs We’ve learned about fonts, formatting text and styles in the previous lessons. In this lesson we bring it all together and learn about formatting paragraphs. Paragraphs are of two kinds. There are paragraphs with the indented first line and paragraphs without a first line indent. The later paragraph format is often referred to as block formatting. Paragraphs with indented first lines tend to be used for fiction text and block formatting is often used for non-fiction text. When formatting paragraphs there are some basic rules. Those rules have changed over time to adapt to modern technology. When we were in school teachers told us to indent our first paragraph about half an inch or about the width of your thumb. This is because we were often using pen or pencil and paper. When we took keyboarding in a typing class we learned that the first line indent was one tab stop. With technology, the rules have changed for a variety of reasons and the biggest reason has more to do with the fonts we use to compose on computers. I won’t go into that here but at the end of the issue I have a brief overview of why fonts have changed the world of writing with word processors. The first line indent with modern word processors is one Pica. Picas are used in the world of desktop publishing but are often used with plain old word processing. A pica is equivalent to two spaces. This is different from a tab stop which is five spaces. Why two spaces or one Pica? I explain all that at the end of this issue. In brief, five spaces is too much of an indent and leaves a large hole in our writing. What about the spacing between paragraphs? In school we were taught to skip one line on our paper between paragraphs. On a type writer we were taught the same thing. There was some difference and it depended on how you were taught. If you indented paragraphs, you might have been told not to skip a space. In the world of word processing the rules are similar but modified to accommodate modern typography. The common way most people are taught to skip a space between paragraphs is to press the enter key twice. This is a hold over from the type writer days and old habits are hard to break. Another hold over from the days of the typewriter is the use of two spaces after a period. There is only one space used after a period. Now that we’ve reviewed how it used to be, let’s learn how it should be done. Digital Maestro 10
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