Development Systems Administrator Job Posting Aug ... - Oregon Zoo

Job Announcement
Title:
Reports to:
Development Systems Administrator
Membership & Development Systems Manager
Overview
Joining the Oregon Zoo Foundation (OZF) team means the chance to advocate for one of the
premier conservation organizations in the Pacific Northwest. OZF is embarking on an exciting
time in the organization’s history with the opportunity to elevate the Oregon Zoo to be the best
– and greenest – zoo in the world through a series of fundraising campaigns in support of the
zoo’s 20-­‐year master plan.
OZF has a bright, dedicated and team-­‐oriented staff that is passionate about the mission of the
Oregon Zoo. In addition to excellent job skills, OZF values people who bring a sense of humor
and appreciate others – human and animal.
Position Mission/Purpose
Reporting to the Membership and Development Systems Manager, the Development Systems
Administrator is a key, full time staff position responsible for managing the daily operations of
the Raiser's Edge database and coordinating the workflow of the Donor Relations team. This
position works closely with foundation staff, zoo staff, and volunteers, and serves as an
enthusiastic advocate for zoo membership in the community.
Duties include: maintaining the integrity of the Raiser's Edge database; coordinating timely and
accurate entry of gift information; preparing strategic data selects for lists and reports;
managing database coding structure; managing prospect research; conducting data analysis
and implementing process improvement strategies.
Responsibilities:
• Administer database operations to assure accuracy and completeness of
information, implement forward-­‐thinking data coding strategies, conduct system
maintenance and upgrades (in coordination with Metro), facilitate reliable
backups and business continuity, and maintain a healthy database environment
• Develop campaign, fund and appeal codes for tracking
• Recommend and implement data entry standards, policies and procedures to assure
accurate and timely recording of membership and donation information
• Document database applications and perform regular database validation, routine
systems maintenance and security functions
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• Manage processing forms to assure proper and timely recording of gifts
• Develop, manage and implement ongoing database training program for OZF staff
• Manage the database Procedures Manual to ensure that its content is systematically
reviewed for accuracy and relevance and that staff has access to it and is aware of any
updates
• Respond to user issues and challenges, and recommend solutions as appropriate
• Establish data entry standards and work closely with Donor Relations and Finance
Teams to assure/validate accuracy of data entry
• Develop and implement database security procedures
• Manage the donor prospect research function for OZF including:
o manage plan for donor prospect research and tracking
o identify prospects, analyze interests, affiliations and relationships, assess giving
capability and propensity, evaluate and make recommendations to OZF managers to
identify individual, foundation and corporate prospects
o prepare comprehensive confidential profiles, brief biographical summaries, gift
histories and special research reports for fundraising staff and volunteers.
o track prospects and donors through monitoring daily news, online information and
internal information
• Under the direction of the Membership and Development Systems Manager,
work collaboratively as a member of the team to assure successful
implementation of process improvement and technology integration efforts
• Provide prospect research upon request, manage flow of requests for research in
support of moves management strategies, and identify tools for conducting
research
Required Knowledge, Skills and Abilities
Success in this position depends on a thorough understanding of The Raiser’s Edge database,
proficiency in analyzing and utilizing database information and the ability to advocate for the
best practices in information management while supporting the organization’s future vision.
The successful candidate will have the following qualifications:
• Advanced knowledge of the Raiser’s Edge fundraising software system, Microsoft Office
(including Access and Excel) and Crystal Reports. Experience with Importomatic highly
desirable
• Minimum of 3 years of experience working with Raiser’s Edge or a similar database
• Understanding of prospect research and moves management
• Ability to supervise, train and motivate staff and volunteers
• Demonstrated strengths in data analysis and data-­‐driven strategic planning
• Ability to manage multiple demands in a rapidly changing environment
• Strong team player with a high degree of organization and initiative
• Strong commitment to the mission, vision and values of the Oregon Zoo and the Oregon
Zoo Foundation
• Flexibility and a good sense of humor
Application Information
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The Oregon Zoo Foundation, an Equal Opportunity Employer, strongly encourages people of
color to apply. Interested candidates please send resume, cover letter and salary expectations
to OZFemployment@oregonzoo.org.
All applications will be treated with the strictest confidence. We will accept application
materials until the position is filled. We intend to contact qualified applicants but cannot
promise any applicant an individual contact.
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