e –PORTFOLIO - Accreditation of Prior Learning - APEL - Open ...

Guidelines to e-Portfolio Submission for
Learners
Introduction
Welcome to the Guidelines to e-Portfolio Submission for Learners.
This guide provides necessary information and step-by-step
instructions for submitting your e-portfolio for assessment. It is
important to read the information and instructions in this guide
before proceeding to prepare and submit your e-Portfolio.
You need to login into MyVLE before accessing the e-Portfolio
system.
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Access myAPEL Online
Go to your myVLE and under the eServices menu, look for
Undergraduate Services and Support. Click on myAPEL Online. Under
the submenu Assessment, select the e-Portfolio.
Note: Only authorised candidates are allowed to access the e-Portfolio
system. You will not be able to view the e-Portfolio if you:
did not pass the APEL Application (Knowledge Resume) Stage for
the particular course, or
are required to attempt the Challenge Test for the particular
course, instead of the e-Portfolio assessment.
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e –PORTFOLIO: Assessment Status
In this screen, you will be able to view the status of all your APEL
courses for e-Portfolio assessment, which could be in any of the
following stages:
NEW
: The e-Portfolio folder of this course has not
been accessed as yet.
INCOMPLETE : The e-Portfolio is pending submission.
PROCESSING : The e-Portfolio has been submitted and is
currently being assessed/reviewed by the assessor.
Click the APEL Reference No. of a particular course (for example:
APEL-810320086478-2), to get into the e-Portfolio folder.
In the beginning before clicking the APEL Reference No., the status will
be “NEW”. While preparing your e-Portfolio, you may save your work
and return to complete it later. In this case, the assessment status will
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indicate as “INCOMPLETE”. You may still change and update the
information at this stage by clicking “EDIT”.
After submitting the e-Portfolio (click “SUBMIT”), your e-Portfolio will
be labeled as “PROCESSING”. At this stage, you can only view and you
can no longer edit them as they are currently being reviewed by the
assessor.
e –PORTFOLIO: Submission
There are two parts in your e-Portfolio.
PART A
Part A comprised of your Personal Details. Ensure that the information
in your Personal Details is correct before you continue with Part B. Go
to myProfile to update your personal details.
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PART B
Part B is the e-Portfolio. In this section, you are required to complete
the Prior Experiential Learning (PEL) statement and provide evidence
to support your claims for each learning outcome. Read the
instructions on the screen before you proceed.
Follow these 3 simple steps:
Step 1: COMPLETE THE PEL STATEMENT
Fill in your PEL statement in the space provided for each learning
outcome. There is no limit to the number of words you can include in
your PEL statement.
Refer to Attachment 1 on: What is a PEL Statement and How to write
your PEL Statements
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Step 2: ATTACH EVIDENCE
Attach relevant evidence to support your PEL statements.
Refer to Attachment 2 on: What are Evidences? Types of Evidence
and How to Attach/ Remove Evidence.
Step 3: SAVE and/or SUBMIT
TO SAVE:
Click on the “SAVE” button to save your work. You may return
later to edit the information in your e-Portfolio.
Note: Remember to “SAVE” your work whenever you have made any
changes and do it frequently to avoid losing any text or uploaded file.
TO SUBMIT:
Before submitting your e-Portfolio, ensure that you have saved
all your work by clicking “SAVE”.
To submit your e-Portfolio, select the “SUBMIT” button.
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Upon clicking the “SUBMIT” button, the system will ask for your
confirmation. You are no longer allowed to make any changes to
your e-Portfolio after this point.
Upon submission, you may view the summary of your e-
Portfolio. Click the APEL Ref No. to view the summary.
Note: The “Submit” button will not be activated until all the PEL
statement boxes are filled. You will not be able to submit your e-
Portfolio if any one of the PEL statement box is empty.
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CHECK YOUR APEL Status
Go to your myVLE and under the eServices menu, look for
Undergraduate Services and Support. Click on myAPEL Online. Under
the submenu Status & Results, select the Assessment.
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PRINTING YOUR e-PORTFOLIO
To print your e-portfolio of a course (incomplete/complete), click
the print icon in the webpage.
Logout
To logout from the myAPEL Online System:
Go to „Main Menu‟
Click „Logout‟
Helpline & Support
For more information or support, you may contact our CAPL staff at
03-2773 2725 / 2556 or email us at apel@oum.edu.my
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Attachment 1
What is a PEL Statement and How to write your PEL
Statements?
The Prior Experiential Learning Statement or PEL Statement is a
description or declaration made by the learner based on what he/she
claims to have learnt from his/her experience that is relevant to the
learning outcomes for a course.
PEL Statements must be related to each specific learning outcome and
be supported by relevant evidences. This would then allow the
assessor to evaluate the learner‟s prior learning and determine
whether academic credits would be awarded to the learner for the
course.
Before you proceed, examine the learning outcomes stated for the
course. Match your prior learning to each specific learning outcome.
Ensure that you have sufficient evidence to prove that you have met
the learning outcomes based on what you have learnt from your
experience at the work; skills attained from trainings, short-courses,
and seminars; community/voluntary services; consultancies; and
knowledge from your readings or writings, hobbies, etc. Avoid
narrating your personal experience but rather elaborate on what you
have actually learnt from the experience.
There is no limit in the number of words for the PEL statements.
Remember, it is the learning that counts!
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Attachment 2
What are Evidences?
Evidences are proof and confirmation of what a learner really knows
and claims to have learnt. In assessing prior learning, evidence is
crucial to validate and support a learner‟s claims. Without evidences, it
would be difficult to convince the assessor that the learner have met
the learning outcomes for the course.
For each PEL statement, you must attach the relevant evidence(s) in
the e-Portfolio. You may include several evidences to support your
claims for each learning outcome.
Tip: The more evidences you include the higher possibilities to
convince the assessor, hence the higher chances of gaining credits for
the course.
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Types of Evidence
There are many types of evidence that you could include in your e-
Portfolio. The list below only serves as a guide. Since the submission
of the e-Portfolio is online, you will need to send the evidences in
softcopy. Ensure that you do not submit original copies of your
documents to us.
All evidences submitted will be treated with strict confidence and will
only be used for the purpose of prior learning assessment by the
Centre of Assessment of Prior Learning, Open University Malaysia.
Types
Forms
Work records
Job description, job position, employment statement,
appointment letter, job appraisals, manuals, reports,
memos, organization structure, project works etc.
Verified attestation Recommendation letters from references, letters from
previous employer, etc.
Training / Seminar/ Outline and description of course attended, assessment (if
Consultancies / Short-
Course Attended
any), certificate of attendance / participation / completion
etc
Performance Physical demonstration of a skill either live or recorded
video / audio, presentation, etc.
Physical evidence Artifacts, products, models, photographs, sculptures,
designs, reports, presentation, publication, accounts,
spreadsheets, newspapers and magazine clippings, license/
certification award, drawing plans, musical score
composition, artwork, essays, blogs, URL, etc.
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How to Attach / Remove Files as Evidence?
To attach files as Evidence, click on “„Browse” button to look for
the file in your folder(s).
Select the file and click “Open” button.
Click “Upload” button to attach the file into your e-Portfolio.
Repeat the above steps to attach another file. You can attach
only one file at a time.
To remove the file, click the “Remove” button next to the file
name.
Types of files that can be uploaded:
Image Files
3D Image Files
Document Files
Web Files
. jpeg, .gif, .png, .bmp, .pct. psd, tif
.3dm, .dwg
.doc, . xls, .ppt, . pps, . rtf, . txt, . wpd,. wps
.htm, .html, .xhtml
Compressed Files .rar, .zip, .7z
Video Files .flv, .mpg, .rm, .swf, .wmv, .mov, .mp4, .3gp, .3g2
Audio Files
.mp3, .mpa, .ra, .wav, .wma
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