Form I-9 Reference Manual - University of Oklahoma Human ...
Form I-9 Reference Manual - University of Oklahoma Human ...
Form I-9 Reference Manual - University of Oklahoma Human ...
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IFSS <strong>Reference</strong> <strong>Manual</strong> to I-9<br />
Hiring departments at the Health Sciences Center must submit the completed <strong>Form</strong> I-9 to HSC <strong>Human</strong><br />
Resources Records, SCB 122. Attach copies <strong>of</strong> the verifying documentation. Incomplete and inaccurate<br />
forms will be returned to the employer.<br />
ATTENTION! Upon approval <strong>of</strong> the H-1B, the employer must complete Section 3 under the<br />
reverification rules (Refer to Updating and Reverification in the HSC Quick Guide to I-9).<br />
How to Document an Asylee<br />
Asylum applicants are only allowed employment authorization if they have been given a recommended approval<br />
or conditional GRANT OF ASYLUM. A <strong>Form</strong> I-94 containing a Granted Asylum stamp may be presented to establish<br />
employment authorization. To indicate granted asylum status, the stamp may include a reference to INA Section 208<br />
rather than state the word “asylee”. This class <strong>of</strong> alien is authorized to work indefinitely incidental to their status and<br />
may not have an expiration date indicated on the I-94 card. A notation should be included that work<br />
authorization is “indefinite” in Sections 1 & 2. The I-94 must be present with an identity document, such as an<br />
unexpired foreign passport or state issued driver’s license. It is acceptable to record the I-94 as a List C #7 item when a<br />
List B identity has been presented. This applies only to the Granted Asylum alien.<br />
NOTE: This class <strong>of</strong> alien is not required to apply for Permanent Resident status. Therefore, an “indefinite”<br />
GRANTED ASLYUM I-94 card does not require I-9 revalidation.<br />
F-1 Students On-Campus Employment for F-1 International Students working at the <strong>University</strong> <strong>of</strong><br />
<strong>Oklahoma</strong> as an approved <strong>of</strong>f-campus location.<br />
On-campus employment must either be performed on the school's premises or at an <strong>of</strong>f-campus location which<br />
is educationally affiliated with the school. In the case <strong>of</strong> <strong>of</strong>f-campus locations, the educational affiliation<br />
must be associated with the school's established curriculum or related to contractually funded research<br />
projects at the post-graduate level. In any event, the employment must be an integral part <strong>of</strong> the student's<br />
educational program. Employment authorized under this paragraph must not exceed 20 hours a week while<br />
school is in session (exception due to hardship). An F-1 student may, however, work on campus full-time when<br />
school is not in session or during the annual vacation (8 CFR Sec. 214.2(f)(9)). Approval from the student’s<br />
DSO must be obtained before employment can commence.<br />
There are three stages in the “Approved Off-campus” Location process:<br />
1. DSO Approval: The student’s authorized DSO must determine that there is an education affiliation<br />
between their institute and the potential employer. The DSO must determine that the activities are an<br />
integral part <strong>of</strong> the student’s program in order to approve the employment at the <strong>of</strong>f-campus location.<br />
Prior to hiring, the student’s DSO should be notified <strong>of</strong> the proposed employment as follows:<br />
a. A letter from the student’s academic department attesting that the work is an integral part <strong>of</strong><br />
the student’s program, AND;<br />
b. A letter from the hiring department that identifies the supervisor, details the proposed<br />
activities, verifies the position title, and gives the length and hours <strong>of</strong> employment (cc:<br />
student’s academic department).<br />
c. If the employment is permissible, the student’s DSO should generate a letter approving the<br />
employment.<br />
2. Title: Appointment is not limited to a specific job title, but should be compatible with the student’s<br />
approved program and must follow established university guidelines for the position. Appointment<br />
cannot be more than 50% FTE (20 hrs per week) while school is in session. All appointments for a<br />
Graduate Assistant (GA, GRA, GTA) must follow the Graduate College policy.<br />
3. Employment Eligibility; Acceptable documentation for the purposes <strong>of</strong> I-9 verification: An<br />
identity document, such as an unexpired foreign passport with an I-94 card indicating F-1 “D/S” status<br />
or an identity document, such as a state issued driver’s license, etc. AND a valid <strong>Form</strong> I-20 issued by<br />
the student’s U.S. admitting school that verifies enrollment. An attached letter from student’s<br />
Designated School Officer attesting that the employment is an integral part <strong>of</strong> the degree<br />
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