Capital Improvement Plan (CIP) - City of Delaware

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A capital expenditure differs from operating budget expenditures. Operating expenditures include personnel expenses, materials and supplies, and small equipment that involve day to day operations of the City. Examples of capital improvements include: - Acquisition of land; - Construction or expansion of public facilities, streets, or utility lines; - Non-recurring rehabilitation of a facility; - Design work or planning study related to an individual project; - An item that typically has a useful life of 5 or more years; and - Replacement and purchase of vehicles Financial Policies and Guidelines The city adopted several financial policies and guidelines that serve as a foundation for capital improvement planning. These policies cover all capital categories in the CIP. The financial policies related to CIP planning include the following: The budget will provide for adequate maintenance and repair of capital assets for their orderly replacement; The city will develop a five-year capital improvements program on an annual basis; The city will enact an annual capital improvement budget based on the multi-year capital improvements program; The city will coordinate development of the capital improvement budget with development of the operating budget; The city will confine long-term borrowing to capital improvement projects; When the city finances capital projects by issuing debt, it will repay the debt within a period not to exceed the expected useful life of the project; The city will evaluate issuing debt and pay-as-you-go financing to maintain flexibility for the future; The city will continually seek to maintain and improve its current bond rating to minimize borrowing costs and to ensure that access to credit is preserved. Capital Improvement Planning Process The City of Delaware’s process of preparing the annual CIP involves the following departments: Finance, Engineering, Public Works, Public Utilities, Police, Fire, Parks and 8
Recreation, and Information Technology. Prior to the start of the annual CIP planning process the Finance Department reviews the city’s financial condition and evaluates the status of projects in the present CIP plan. Concurrently, departments are requested to submit individual project sheets that cover the project’s description and purpose, provide justification for the project, and detail project cost estimates. When developing projects departments do the following: 1) assess the needs for new facilities or upgrades of existing facilities and infrastructure; 2) review current regulations and compliance; 3) translate needs into prioritized project proposals and develop cost estimates; 4) review existing master plans; and 5) develop financing strategies. As departments develop their annual CIP submission they are asked to provide a summary of their project requests and their strategic approach. This involves summarizing how their projects achieve and align with the long-term goals of the community, the recommendations of adopted master plans, and how their strategies address their short-term initiatives that result from operating in a dynamic environment. 9
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