Capital Improvement Plan (CIP) - City of Delaware

City of Delaware
2009-2013 Capital Improvement Program
Project Detail
PC Replacements
Description and Purpose:
PC Replacements
Department:
IT Department
References, Appendices, Images:
Justification: Please list any supporting goals, principles, objectives and strategies:
Commonly, technology used by users in the City will last 3 to 5 years, with those using 5 years having
significantly fewer abilities to get high productivity out of their pcs as those using 3 year or younger equipment.
We attempt to replace all pcs within a 4 year cycle in order to keep productivity as high as possible from a
technology point of view.
Changes and Updates:
Each year, the City typically identifies from 30 to 40 computers which are the highest need candidates for
replacement.
The City is currently investigating installation of “Thin Client” computers, rather than pcs for most departmental
users. The primary advantages to this approach are: (1) lower cost of replacement (at a certain point), (2)
lower cost of deployment, (3) standardized user experiences, (4) lower cost of antivirus and other
management software systems, (4) lower energy cost, (5) longer lifecycle, (6) lower maintenance cost of
machines (no moving parts). In order to achieve this, we have to acquire additional servers (about 1 for each
25 users). In the long term, it should mean overall lower operating cost for all departments except
Engineering, and possibly planning and GIS, where high-end graphics capabilities are required.
For the next several years, the IT Department will be purchasing a combination of PCs and Servers/thin client
computers within the PC Replacement line item. This will permit the City to take as large an advantage from
the thin client implementation perspective, while still taking into consideration the trade-offs associated with
thin client computing.
Also included in this Project are Laptops, Monitors, Peripherals, and Projectors.
Not included in this Project, are replacements for printers, which are not contained in any CIP Project.
Recommended Funding
E stim ate d
E xp e nd itur e s 2 0 09 2 0 10 2 0 1 1 2 0 1 2 2 0 1 3 2 0 1 4+ T ota ls
P C s/T hi n
L a p top s
P rin ters
M o n itors
$ 3 5 ,00 0 $ 3 5 ,0 00 $3 5 ,0 00 $3 5 ,0 00 $3 5 ,0 00 $ 17 5 ,0 00
$ 0
P e rip h e ra ls $ 0
P ro je ctors $ 0
T o ta ls $ 3 5 ,00 0 $ 3 5 ,0 00 $3 5 ,0 00 $3 5 ,0 00 $3 5 ,0 00 $ 0 $ 17 5 ,0 00
Source of Funds
So urce o f Fu nd s 2009 2 010 2011 2012 2 013 2014+ To ta ls
G e nera l F u nd $ 35,00 0 $35,000 $3 5,000 $35,0 00 $35,000 $175,000
O th er C ity F unds $0
M unicipal B on ds $0
P rivate Fu nding $0
S tate/F ederal $0
O th er G rants $0
T ota l $ 35,00 0 $35,000 $3 5,000 $35,0 00 $35,000 $ 0 $175,000
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